Executive Business Administrator

1 week ago

Arlington, United States Tetra Tech Full time

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.

**Please note: U.S. work authorization is required for this position**

Position Summary:

The Executive Business Administrator will be an administrative partner and tactical supporter to the President of MSI. Approximately, one third of the Administrator’s time will involve communications, one third supporting the President and the Executive Management Team (EMT) and the one third supporting events. The Administrator will be responsible for developing company and executive communications across oral, written, and digital platforms. The Administrator will track critical events, help leadership prioritize and follow through on critical taskers and initiatives, reduce administrative burdens, manage company and executive events for impact, and present a professional point of contact for partners and associates. The Administrator will have a history of excellent respect for executive confidentiality. This position will be based out of the Washington, D.C. Metropolitan area with a blend of remote and office requirements.

Responsibilities:

  • Draft, edit, and format information for internal and external communication including memos, emails, presentations, and reports.
  • Attend and document senior meetings, track roles and responsibilities, help keep taskers and initiatives on track.
  • Support cross-company initiatives, special projects, and company reporting requirements.
  • Monitor due dates and assist in their completion including keeping contributors on schedule and editing products.
  • Own and complete administrative and other initiatives of increasing responsibility including roll out of new policies such as return to work guidance.
  • Provide logistical support to regular company functions including EMT weekly, quarterly meetings, bi-weekly all-company meetings, Networking Days, company townhalls, and special meetings.
  • Organize, send invites, track attendees, take notes, and administer presentations.
  • Develop and maintain positive and productive relationships with MSI’s EMT.
  • Support targeted research and analysis tasks related to the development industry.
  • Perform administrative tasks as required.

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