Administrative Assistant

4 days ago

Whitehouse, United States Groome Industrial Service Group Inc Full time

Groome Industrial Service Group is a growing company located in Whitehouse, TX providing specialty maintenance services nationwide for several industries including natural gas-fired power generation, shipping, manufacturing and aviation.

The Administrative Assistant will serve as an integral member of the Executive Office and will contribute to the overall efficiency of the Groome companies by providing personalized and timely support. In this key role, the Administrative Assistant will be responsible for managing the day-to-day activities, including performing a variety of specialized, confidential, and complex administrative duties. Under minimal supervision, the successful candidate will be expected to manage multiple tasks in a fast-paced environment and be able to remain flexible, proactive, resourceful, and efficient. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate management's needs.

Job Description:

  • Provide high-level operational support.
  • Assist in managing logistics of employees and resources to support projects.
  • Assist in procuring material as needed to support projects.
  • Handle confidential/sensitive information with discretion and professionalism.
  • Serve as liaison for assigned business matters.
  • Manage business and personal schedules, prioritizing the most critical matters.
  • Organize, schedule, and prepare for meetings, send reminders, prepare agendas and material.
  • Communicate with management throughout the day to manage business needs.
  • Prioritize emails, respond when necessary.
  • Assist service line staff with tasks as needed.
  • Answer office phone calls.
  • Submit receipts into expense management system and approve submissions.
  • Manage IT requirements - phones, laptops, computers, tablets.
  • Maintain and organize the office, desk, files, and documents.
  • Act as a notary public to assist in document execution.
  • Ad hoc projects as needed.
This is a full-time, exempt position based in Whitehouse, TX. It should be expected that there will be a requirement to respond to various operational issues that come up outside of normal business hours.

Required Skills:
  • High School degree required. Bachelor's degree in business administration or related field preferred.
  • At least five years of related experience required.
  • Must have strong interpersonal skills.
  • Must be able to demonstrate competent judgment and handle confidential and sensitive information with discretion.
  • Self-starter with ability to adapt to evolving situations.
  • Ability to multitask and function well in a high-paced and at times stressful environment.
  • Excellent problem-solving and decision-making skills.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient in MS Office Suite (Excel, Word, PowerPoint, Teams, Outlook, etc.).
  • Physical Requirements
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance
Schedule:
  • 8-hour shift
  • Monday to Friday


For more information about our company, please visit www.groomeindustrial.com.

Groome Industrial Service Group is an Equal Opportunity Employer. E.O.E./M/F/Disability/Veteran

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