Executive Administrative Assistant, Investments

4 days ago

Watertown, United States FM Corporation Full time

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

Summary:

We are seeking a highly organized, strategic and experienced professional to join us as Executive Administrative Assistant, Investments. The Investments team is responsible for the investment management of multiple asset pools. The Executive Assistant will focus on all executive administrative functions on behalf of the EVP/Chief Investment Officer (CIO).

This is a high energy role that requires exceptional professional judgment, genuine collaboration, exceptional written and interpersonal communication, and the ability to skillfully prioritize deliverables under minimum supervision. This position involves interactions and coordination with the senior-most offices of the firm, requiring superior professionalism and the stewardship and frequent handling of restricted communications.

Schedule & Location:

This is an hourly, full-time, office-based position with a primary location in Waltham, MA, and a secondary location in Boston, MA. The schedule is Monday through Friday with a start time of 8 AM – 9 AM with flexibility; end times vary based on business needs.

This employee will remotely support the NYC office as needed, with optional travel (less than 10% annually) to our NYC office.

  • Complex calendar management, employing a high degree of professional judgment with respect to prioritization, location, travel time, preparation, materials, and logistics

  • Liaise with executive, senior officers of the firm, maintaining utmost discretion and responsiveness

  • Manage all EVP/CIO travel arrangements and rebookings

  • Capture and act on expense reports when received with required approvals

  • Arrange and coordinate in-person and remote meetings for CIO with other senior executives, external investment management partners, internal investments staff and other internal stakeholders

  • Manage meeting preparation and follow up

  • Develop and maintain schedule of external manager meetings; plan ahead to anticipate and confirm any preparation materials that may be needed in advance

  • Reserve meeting location(s), confirm and follow up on technology needs, arrange ground transportation, catering, and security notifications as needed

  • Coordinate with investment staff to ensure materials are prepared and submitted in a timely manner and are delivered in the desired format

  • Take, organize, and/or file detailed meeting minutes as needed

  • Compose professional communications on behalf of the CIO as needed

  • Provide leadership to other administrative staff

  • Establish and maintain effective working relationships at all levels of the organization

Required Education:

  • High School Diploma

Highly Preferred Education:

  • College Degree/Bachelors degree

Required Work Experience:

  • 8+ years of related work experience

  • Supporting, interacting, and coordinating with C-suite and senior leaders including but not limited to the stewardship and handling of restricted communications

Highly Preferred Work Experience:

  • Familiarity, interest and/or work experience in investment management

Required Skills:

  • Exceptional organizational skills, strategic thinking, and attention to detail

  • Excellent professional judgment and discretion

  • Excellent MS Office (Word, Excel, PowerPoint) skills

The hiring range for this position is $31.23-$44.92 per hour. The final salary offer will vary based on individual education, skills, and experience. The position is eligible to participate in FM’s comprehensive Total Rewards program that includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances and much more.

FM is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.

  • Executive Assistant

    2 weeks ago

    Watertown, Massachusetts, United States Manning Personnel Group Inc Full time

    We are seeking a highly skilled and versatile Executive Assistant to support our CEO and other senior executives at Manning Personnel Group Inc.This role is pivotal in ensuring seamless executive operations and communications. The ideal candidate will provide comprehensive administrative support, manage complex schedules, and facilitate effective...

  • Executive Assistant

    3 weeks ago

    Watertown, Massachusetts, United States Ophthalmic Consultants Of Boston Full time

    {"title": "Executive Assistant", "description": "Job SummaryOphthalmic Consultants of Boston (OCB) is seeking a highly skilled and organized Executive Assistant to provide administrative support to the Chief Operating Officer (COO) and other senior executives. The ideal candidate will have a strong background in project management, excellent communication...

  • Executive Assistant

    3 weeks ago

    Watertown, Massachusetts, United States Thermo Fisher Scientific Full time

    About the RoleWe are seeking an experienced Executive Assistant to provide high-level administrative support to the VP of Corporate Development and his team. This is a critical role that requires exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative...

  • Executive Assistant

    2 weeks ago

    Watertown, Massachusetts, United States Cambridge Financial Full time

    Job DescriptionJob Title: Executive AssistantLocation: Hybrid/Waltham, MassachusettsAbout Cambridge Savings Bank: Cambridge Savings Bank is a full-service banking institution with over $7 billion in assets. As a mutual bank, CSB is committed to improving the quality of life of our employees, customers, and the communities we serve.Key ResponsibilitiesManage...

  • Administrative Assistant

    1 week ago

    Watertown, United States Persona Signs Full time

    Job Type Full-time Description Personality Profile Persona is searching for an analytical, detail driven individual who has a strong desire to help the business grow and succeed. Attention to detail is a must in this position along with strong communication skills. Job Summary Provide administrative support to the Business Development department Job...

  • Executive Assistant

    3 weeks ago

    Watertown, Massachusetts, United States Dyne Therapeutics Inc Full time

    Job Title: Executive AssistantCompany Overview:Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCETM platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations...

  • Executive Assistant to Senior Leadership

    3 weeks ago

    Watertown, Massachusetts, United States BostonGene Full time

    About BostonGeneBostonGene is a pioneering biotech company that utilizes advanced biomedical software to revolutionize patient analysis and personalized therapy decision-making in the fight against cancer. Our innovative solution performs sophisticated analytics to aid clinicians in evaluating viable treatment options for each patient's unique genetics,...

  • Administrative Assistant

    3 weeks ago

    Watertown, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry in Watertown, Massachusetts. This role will involve various administrative tasks, including answering inbound calls, providing excellent customer service, and managing data entry...

  • Administrative Assistant

    3 weeks ago

    Watertown, Massachusetts, United States Redlinger Bros Plumbing & Heating Full time

    Job OverviewWe are seeking a highly organized and detail-oriented individual to fill the role of Admin/Accounting Assistant. The successful candidate will be responsible for providing administrative support to our team, including bookkeeping, office administration, and other related tasks.Key ResponsibilitiesBookkeeping:Enter data into accounting software,...

  • Administrative Assistant

    1 month ago

    Watertown, United States Manning Personnel Group, Inc. Full time

    Our client is seeking a talented entry-level Admin to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to...

  • Administrative Assistant

    3 weeks ago

    watertown, United States Manning Personnel Group, Inc. Full time

    Our client is seeking a talented entry-level Admin to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to...

  • Executive Assistant

    2 weeks ago

    Watertown, Massachusetts, United States Thermo Fisher Scientific Full time

    Job SummaryAs an Executive Assistant to the VP of Corporate Development at Thermo Fisher Scientific, you will play a critical role in supporting the team's efforts to drive business growth and success. This is an exciting opportunity to join a dynamic and innovative organization and contribute to the development of cutting-edge solutions for the global...

  • Executive Support Specialist

    3 weeks ago

    Watertown, Massachusetts, United States Manning Personnel Group Inc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and versatile Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications.Key Responsibilities:Efficiently manage calendars and travel itineraries, handle administrative tasks, and manage sensitive...

  • Executive Support Specialist

    3 weeks ago

    Watertown, Massachusetts, United States Ophthalmic Consultants Of Boston Full time

    Executive AssistantOphthalmic Consultants of Boston (OCB) is seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our senior leadership team. As a key member of our team, you will be responsible for managing the day-to-day operations of the Chief Operating Officer's (COO) office, coordinating...

  • Executive Support Specialist

    3 weeks ago

    Watertown, Massachusetts, United States The Hollister Group LLC Full time

    Executive Assistant OpportunityThe Hollister Group LLC is seeking a highly skilled and organized Executive Assistant to provide exceptional support to the Chief Operating Officer (COO) and other key executives.Key Responsibilities:Manage the COO's daily priorities, including calendar oversight, meeting and event coordination, and preparation of executive...

  • Senior Administrative Coordinator

    4 weeks ago

    Watertown, Massachusetts, United States Beacon Hill Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Beacon Hill. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting the VP of Development and AVPs in the Institutional Advancement department.Key ResponsibilitiesServe as the general manager for the office of the...

  • Digital Sales Executive

    3 weeks ago

    Watertown, Massachusetts, United States SS&C Technologies Full time

    Account Executive, Digital SalesSS&C Technologies is a leading provider of investment and financial services software. We are seeking a highly motivated and results-driven Account Executive to join our Digital Sales team. As an Account Executive, you will be responsible for driving new business and owning the entire sales cycle from beginning to end.Key...

  • Executive Support Specialist

    3 weeks ago

    Watertown, Massachusetts, United States Global Partners Full time

    Job SummaryThe Executive Support Specialist will provide high-level administrative support to the CIO and other executives at Global Partners LP. This role requires strong organizational skills, excellent communication abilities, and the ability to work effectively in a fast-paced environment. Key ResponsibilitiesProvide administrative support to the CIO and...

  • Child Life Administrative Assistant

    3 weeks ago

    Watertown, Massachusetts, United States Boston Children's Hospital Full time

    Job SummaryWe are seeking a highly skilled and compassionate Administrative Support for our Child Life Department. The ideal candidate will provide administrative support to the Child Life team, ensuring the smooth operation of our programs and services.Key ResponsibilitiesAssist in the preparation and maintenance of activity rooms, toys, and materials for...

  • Child Life Administrative Assistant

    3 weeks ago

    Watertown, Massachusetts, United States Boston Children's Hospital Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Child Life Administrative Support Staff to join our team at Boston Children's Hospital. This role will provide administrative support to our Child Life Program, ensuring the smooth operation of our services.Key ResponsibilitiesAssist in non-direct care activities, including toy maintenance,...