Human Resources Generalist

2 weeks ago

Oakland, United States La Clinica de La Raza Full time
Position Summary

The HRIS Specialist assists in the day-to-day administration and support of the Human Resources Information Systems including processing all HR transactions to ensure timely processing, alignment with payroll and, accurate and complete system records. This position is also responsible for maintaining employee files and overseeing the processing of all HR related information.

Primary Responsibilities
  • Performs all aspects of Human Resources data entry including inputting of data into ADP, HR Payroll system, Time and Attendance System and associated company systems.
  • Reviews, enters and processes all personnel changes in an accurate, complete and timely manner. Maintain HR databases with different information such as new hires, terminations, leaves, warnings, etc.
  • Performs research when incomplete and/or inaccurate information is provided.
  • File Management to include maintaining, compiling and updating personnel records and supporting documentation.
  • Provides administrative support to the HRIS Manager and assists in the maintenance of HRIS system.
  • Monitors data integrity and assists in HR compliance audits.
  • Respond to routine requests for information and verifications of employment.
  • Routine data entry, report generation to support department initiatives and presentations, and systems updates. Processes standard HR reports as requested.
  • Assist with preparation and analysis of documents and records required for contract negotiations, meetings, and negotiations with employee and labor organizations.
  • Drives continuous improvement within HRIS operations through timely acknowledgement of requests/calls, timely resolution of requests/calls and improved first-line resolution.
  • Partners with the Payroll department and appropriate HR staff to research, analyze and solve all timekeeping and HR related issues.
  • Maintains files in accordance with policies for all active and terminated personnel files and ensures records are in compliance with all federal, state and regulatory accreditation bodies.
  • Assess and process employee benefit enrollments. Oversee new hire and open enrollment profiles.
  • Audit and ensure accuracy of electronic feeds between ADP and vendors. Reconciles vendor invoices against system of record. Monitors and processes adds, changes, and terminations as necessary to maintain accurate and consistent alignment between employee enrollments and benefit premium invoices.
  • Assists with all other HR related duties as assigned.
Requirements
  • Minimum Associate's Degree in HR, Business or related field. Bachelor's Degree preferred.
  • One year experience processing status changes in HRIS (ADP WFN) such as new hires, I9's, terminations, pay and status changes.
  • Minimum of two years HR experience and/or Payroll experience preferably in a healthcare environment.
  • PHR / SHRM-CP professional certification a plus.
Knowledge Skills & Abilities
  • Proficiency of ADP database structure, functions and processes.
  • Proven familiarity with developing ad hoc reports using a report writer and query tools.
  • Proven organizational skills.
  • Proven self-sufficiency, and creation of effective problem-solving solutions.
  • Proficient with Microsoft Office 365 platform and ability to quickly learn the organization's HRIS, talent management and other systems.
  • Proven attention to detail.
  • Proven excellent communication skills, including speaking up when errors have occurred.
  • Proven understanding of the relationship between HRIS and payroll, as well its effects on benefits administration.
  • Proven experience of being flexible in thought & displaying independent thought.
  • Experience with HR technology projects for system upgrades and enhancements preferred.
  • Ability to work across cultures and demonstrate support of diversity, equity and inclusion.
Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Must be able to access and navigate each department at the organization's facilities.

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