Administrative Assistant

1 week ago

Cleveland, United States Vocational Guidance Services Full time

Job Details Job Location Cleveland, OH 44103 - VGS - Cleveland, OH Education Level HS Diploma/GED Salary Range $18.00 - $20.00 Hourly Job Shift Other - see details in job posting Description Location: 2239 E. 55th St. Cleveland, OH 44103 Shift: Monday - Friday, 8:00am - 4:30pm FLSA Status: Non-Exempt Vocational Guidance Services (VGS) changes lives and strengthens our communities through services that educate, empower, and provide the opportunity to earn a paycheck VGS is a highly acclaimed, successful, private, not-for-profit 501(c)(3) vocational rehabilitation agency with over 130 years of dedicated experience serving persons with disabilities or other barriers to employment. We are seeking an Administrative Assistant for the Operations Division that will be responsible for performing the following duties. Act as the primary point of contact for the Custodial Services Division for employees and agency staff. Create a specified number of sales leads weekly by studying business directories; consulting business associates, checking help wanted ads, internet trolling for business leads and creating, implementing and monitoring email campaigns. Call on prospects to explain features of services, cost and advantages Maintain marketing leads and contact database Salesforce and expand through ongoing marketing efforts. Develop and implement a strategy and platform to ensure transparency of Contract Negotiation and specifications. Establish a shared network repository of contract Scope of Work (SOW), submissions, awards, and amendments for the team to access. As new contracts are implemented, coordinate team meetings to review the award, budgets, SOW Set calendar reminders for key performance action items in all VGS contracts to ensure specifications and contract requirements are being delivered. Assist with seeking documentation to gather, compile and complete RFP's, Contract and Amendments. Contribute to or produce standard contract management team reporting. Perform audits of invoices as required by outside agencies and VGS. Process and invoice all accounts for Operations departments. Responsible for data entry, processing employee and client records, and submit supply orders. Assist with organization of and participate in the internal AbilityOne review as requested. Assist with prescreening and scheduling applicants for interviews. Meet with new hires to assist them in completing their new hire paperwork if assistance is needed. Act as liaison between clients, employees and administrative staff. Order office supplies for all agency staff. Order contract supplies for custodial services managers. Maintain the needs of the mailroom including updating mailboxes, maintenance of postage machine, meter outgoing mail. Update the agency phone list on a monthly basis. Work with AtNet to update the phone list in Outlook and Teams, including the cell phone list. Arrange for maintenance of copiers, postage machines, which includes replenishing postage dollars as needed. Performs all other job-related duties as required by the Supervisor. Qualifications Associates Degree in Business Administration with 3-5 years administrative experience preferred. Proficiency in Microsoft Word, Excel, Adobe Acrobat, Outlook and Teams Excellent written and verbal communication skills Ability to effectively interact within different levels of the organization and within different departments. Strong Organizational skills. Exceptional attention to details. Ability to work independently and manage time effectively. Vocational Guidance Services is an Equal Opportunity Employer - Disability & Veterans VGS, Inc. is

  • Administrative Assistant

    5 days ago

    Cleveland, United States Equitable Advisors LLC Full time

    Company DescriptionEquitable Advisors is a wealth management firm that supports financial advisors in focusing on serving clients and growing their business independently. Financial advisors at Equitable Advisors have access to the resources of a leading national firm while receiving support from local market experts to build the practice they desire,...

  • Administrative Assistant

    2 weeks ago

    Cleveland, United States Equitable Advisors Full time

    Company DescriptionEquitable Advisors is a wealth management firm that supports financial advisors in focusing on serving clients and growing their business independently. Financial advisors at Equitable Advisors have access to the resources of a leading national firm while receiving support from local market experts to build the practice they desire,...

  • Administrative Assistant

    1 week ago

    Cleveland, United States ProTech Staffing Solutions Full time

    One of our customers is searching for an Administrative Assistant / Billing Specialist. Job Description: Our customer is looking for a skilled and motivated Administrative Assistant and Billing Specialist to join our team in South Euclid. This role involves a mix of administrative support and billing responsibilities, making it essential for maintaining...

  • Administrative Assistant

    2 months ago

    Cleveland, United States Dodd Camera Full time $30,000 - $40,000

    About Dodd Camera and the Position:Dodd Camera was founded in 1891. Still family-owned after all these years, we operate 6 stores located in Cleveland, Chicago, Dayton, and Cincinnati. We are a photographic specialty dealer offering the latest in DSLR & Mirrorless camera gear, professional lighting equipment, accessories, digital lab services, and fully...

  • Administrative Assistant

    1 week ago

    Cleveland, United States Lakeside Supply Co Inc Full time

    Job Title: Administrative Assistant Job Summary: We are looking for a detail-oriented Administrative Assistant to support our Accounts Payable and Accounts Receivable functions. The successful candidate will play a crucial role in ensuring accurate financial transactions, timely processing of invoices, and effective management of receivables. Key...

  • Administrative Assistant

    2 weeks ago

    Cleveland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity for an Administrative Assistant in Cleveland, Ohio. This role is crucial for our organization, where you will be responsible for managing calendars, assisting with administrative tasks, and maintaining a detail oriented environment. This role is situated in a...

  • Administrative Assistant

    4 weeks ago

    Cleveland, United States The Tranzonic Companies Full time

    Company Overview:The Tranzonic Companies is the hub for a strategic collection of manufacturing and sales companies that lead the way in multiple categories — from personal care and protection to textiles, from cleaning products to contamination control — to empower its distributor partners into the future. Their cohesive approach promotes operational...

  • Administrative Assistant

    2 weeks ago

    Cleveland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an opportunity for an Administrative Assistant to join our team in Cleveland, Ohio. As part of our team, you'll be involved in various administrative tasks, from handling customer inquiries to maintaining accurate records. This role offers a short-term contract employment opportunity within our...

  • Administrative Assistant

    6 days ago

    Cleveland, United States Eide Bailly Full time

    Location: Akron, OH Work Arrangement: In-office A Day in the Life: A typical day as an Audit and OMS (Outsourced Managed Services) Administrative Assistant might include the following: Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. Work with...

  • Administrative Assistant

    7 days ago

    Cleveland, United States Eide Bailly Full time

    Location: Akron, OH Work Arrangement: In-office A Day in the Life: A typical day as an Audit and OMS (Outsourced Managed Services) Administrative Assistant might include the following: Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. Work with...

  • Administrative Assistant

    3 weeks ago

    Cleveland, United States Help at Home Full time

    Start your career today with Help at Home - one of Ohio's fastest growing homecare agencies! Now hiring an Administrative Assistant in your community – make a lasting impact for someone in need! What We Offer: PTO Holiday Pay 401 (k) Flexible Scheduling Growth Opportunities Medical, Dental, Vision and Life Insurance Work-Life Balance At Help...

  • Administrative Assistant

    7 days ago

    Cleveland, United States Cavaliers Holdings LLC Full time

    Cavaliers Holdings LLC is committed to delivering epic experiences for our fans, team members, community, and the world. Fueled by a diverse, equitable and inclusive culture, we strive to recruit individuals that will be enthusiastic and purposeful in carrying out our vision as Transformative Leaders in Sports and Entertainment. If you are ready to work in...

  • Administrative Assistant

    4 days ago

    Cleveland, United States Cavaliers Holdings LLC Full time

    Cavaliers Holdings LLC is committed to delivering epic experiences for our fans, team members, community, and the world. Fueled by a diverse, equitable and inclusive culture, we strive to recruit individuals that will be enthusiastic and purposeful in carrying out our vision as Transformative Leaders in Sports and Entertainment. If you are ready to work in...

  • Administrative Assistant

    1 week ago

    Cleveland, United States University Hospitals Full time

    DescriptionWhat You Will Do **THIS POSITION IS 32 HOURS PER WORK AND WILL SUPPORT SEIDMAN ADMINISTRATION** Provides direct administrative and operational support to daily work of department leaders and staff to include: * Effective meeting scheduling and management including calendar and time management. * Organization of meeting materials, agendas, minutes,...

  • Administrative Assistant

    1 week ago

    Cleveland, United States Help At Home Full time

    Start your career today with Help at Home - one of Ohio's fastest growing homecare agencies! Now hiring an ** Administrative Assistant** in your community – make a lasting impact for someone in need! What We Offer: PTO Holiday Pay 401 (k) Flexible Scheduling Growth Opportunities Medical, Dental, Vision and Life Insurance Work-Life...

  • Administrative Assistant

    3 weeks ago

    Cleveland, Ohio, United States Ohio Department of Commerce Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Professional to join our team at the Ohio Department of Commerce. As an Administrative Professional, you will play a critical role in maintaining and updating our regional office case processing database, assisting with case routing and processing, and providing support to our...

  • Administrative Assistant

    4 weeks ago

    Cleveland, United States Marcum Search Full time

    Marcum LLP offers a great career with exceptional benefits.There’s a lot to think about when it comes to launching your career. At Marcum, we offer you a world of opportunity, a highly competitive salary, exceptional benefits, flexible work options, and industry-leading technology, all within an environment that values your contributions and supports your...

  • Administrative Assistant II

    3 weeks ago

    Cleveland, Ohio, United States MSCCN Full time

    About the RoleCleveland Clinic is seeking a highly skilled Administrative Assistant II to join our team. As an Administrative Assistant II, you will play a vital role in supporting our caregivers and ensuring the smooth operation of our department.Key ResponsibilitiesManage and prioritize multiple assignments simultaneously, acting as a liaison between...

  • Administrative Assistant II

    3 weeks ago

    Cleveland, Ohio, United States MSCCN Full time

    About the RoleCleveland Clinic is seeking a highly organized and detail-oriented Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our patients and staff.ResponsibilitiesManage and...

  • Administrative Assistant

    3 weeks ago

    cleveland, United States Niktor Full time

    Title: Administrative AssistantLocation: Cleveland, OH (On-Site Job)Duration: 6 Months ContractMax Pay: $18/hrSchedule/hours: Monday – Friday 6am-2:30pmJob Description:Computer work, billing, printing off BOL and Manifests, organizing for carriers. Tracking loads as they finish, speaking and working with Warehouse Supervisors and lead hands. Speaking to...