Executive Assistant

3 days ago

Richmond, United States New Horizon Bank Full time

Job Type

Full-time

Description

New Horizon is not just another bank; it is a dynamic, forward-thinking financial institution committed to redefining the banking relationship through our relentless pursuit of curiosity, boundless creativity, and unwavering dedication to innovation. Our team is comprised of passionate individuals who are constantly seeking new ways to enhance our services and create exceptional experiences for our customers. From developing innovative financial products to implementing cutting-edge technologies, we are committed to finding creative solutions that address the evolving needs of our clients in today's integrated and fast-paced world. Join us on our journey as we continue to explore new horizons, challenge conventions, and redefine the future of banking.

As an Executive Assistant / Corporate Governance Administrator, you will provide high-level administrative and executive support to the CEO and senior management team, while also assisting in the coordination and execution of corporate governance initiatives. You will play a critical role in ensuring compliance with governance policies, managing key administrative tasks, and supporting strategic decision-making processes.

What you'll spend your time doing:

Executive Support:

  • Provide comprehensive administrative support to the CEO, including calendar management, travel coordination, and meeting preparation.
  • Organize and prioritize executive communication, emails, and requests to ensure timely and efficient responses.
  • Prepare, review, and edit presentations, reports, and correspondence.
  • Coordinate logistics for board meetings, leadership retreats, and other senior management events.
  • As assigned, manage projects on the CEO's desk.
  • Maintain confidentiality of sensitive information and handle matters with discretion.
Corporate Governance:
  • Serve as administrative liaison for board members, including travel coordination, documentation sharing, and other matters.
  • Assist in the preparation of materials for board meetings, including agendas and presentations. Take minutes for all Board level meetings, including committee meetings.
  • Maintain and ensure adherence to annual board meeting calendar with scheduled deliverables for each Board and Committee meeting.
  • Monitor and track compliance with corporate governance policies, procedures, and regulatory requirements.
  • Liaise with external legal and compliance teams on matters related to governance and regulatory filings.
  • Manage and maintain corporate records, ensuring accurate and up-to-date documentation.
  • Provide support for the governance structure of the organization, including board and committee charters, bylaws, and corporate policies.
Additional Responsibilities:
  • Serve as office manager for Richmond Loan Production and Administrative Office at 2800 Patterson Avenue, Richmond, VA
  • Act as a liaison between the executive office, board members, and senior management, facilitating communication and information flow.
  • Handle ad hoc projects as assigned by the CEO, demonstrating flexibility and attention to detail.
  • Assist with internal and external communications, including preparing memos and corporate announcements.
Requirements
  • Experience:
    • Minimum of 3-5 years of experience as an Executive Assistant or in a corporate governance role, preferably within a bank or financial services organization.
    • Strong knowledge of corporate governance principles, practices, and regulations.
    • Experience managing board-level meetings, preparing governance documents, and liaising with legal/compliance departments.
  • Skills:
    • Exceptional organizational, time-management, and multitasking skills.
    • Strong written and verbal communication skills with a keen eye for detail.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with board portal software.
    • Ability to handle confidential information with discretion and professionalism.
    • Strong problem-solving skills and the ability to work independently as well as part of a team.
  • Key Competencies:
    • Proactive and resourceful with the ability to anticipate the needs of senior leaders.
    • Strong interpersonal skills and the ability to build relationships with key stakeholders.
    • High level of professionalism and confidence in interacting with senior executives and board members.
    • Demonstrated ability to work in a fast-paced, high-pressure environment while maintaining a positive attitude.

What you'll get:

- Competitive salary based on experience and skill.

- Performance-based bonuses.

- Incentive compensation potential.

- Comprehensive benefits package including health, disability, life insurance, 401(k) + match, and paid time off.

- An entrepreneurial culture with exceptional growth potential.

New Horizon Bank is an Equal Opportunity Employer and does not discriminate in hiring or employment practices on the basis of race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disability, or veteran status.

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