Senior Executive Assistant

1 month ago

richmond, United States Tiger Recruitment Full time

Position Title: Senior Executive Assistant

Reports To: Managing Director & President/Regional Executive Officer

Location: Richmond, VA (On-site)


Position Summary:

The Senior Executive Assistant is responsible for providing executive administrative support to the Managing Director, North America. This role also serves as liaison to the senior management teams of North America; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The position requires excellent verbal and written communication skills, exceptional interpersonal skills, attention to detail, ability to work with confidential information, and the initiative to work in a dynamic, fast-paced environment, within a global organization.


Responsibilities:

· Manage detailed and demanding calendar, schedules and meeting agendas

· Coordinate domestic and international travel; manage all details about reservations and itineraries

· Monitor status of critical deliverables; establish, manage and adhere to action plans with Managing Director to meet deadlines

· Monitor all incoming emails for action items and to ensure timely response as required

· Coordinate in-house and off-site meetings and events for small and large groups (including agenda, accommodations, transportation, catering)

· Organize virtual calls and meetings

· Participate in leadership meetings, take notes on actions items, and manage appropriate meetings’ follow-ups

· Plan and organize reoccurring business reviews

· Organize monthly business reports (updates, reminders, coordination and distribute timely)

· Manage/maintain outlook “Senior Management Team Calendar” and shared folders

· Coordinate and host (with the Managing Director’s direction) customer on-site visits and special guests

· Create and format advanced PowerPoint presentations

· Compose and prepare correspondence, in addition to proofreading for spelling, grammar, layout and making appropriate changes

· Assist as needed to Managing Director’s staff when rush/special/confidential assignments/tasks arise

· Manage research and lead special projects such as organizing global events with more 50 participants from different regions of the USA and international subsidiaries

· Prepare expense reports, process invoices, and reconcile budgets

· Build and maintain strong business relationships with other US and International executives and their Executive Assistants

· Other duties as assigned, including supporting the functions underneath the Regional Executive Officer with ad hoc requests


Qualifications:

· Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources

· Excellent verbal and written communication skills

· High level of integrity, confidentiality, and discretion in handling sensitive information

· Superior time management skills and ability to reach with appropriate levels of urgency to different situations and events

· Strong organizational skills, including disciplined follow up and follow through of the assigned responsibilities

· Ability to work in and build a team environment, developing constructive and cooperative working relationships with others, and maintaining them over time

· Able to work independently with minimal supervision but within a strategic framework

· Able to handle multiple projects and assignments at the same time; and know how to prioritize them

· Proficient user of computer-based tools to accomplish tasks, communicate and collaborate with others

· Efficient and effective phone and email communications

· Business related degree and administrative professional certification required

· A minimum of seven years of experience in executive administrative assistance is required

· Advanced level in Microsoft Office Suite; in particular, PowerPoint, Excel, and Outlook required

· Experience with Microsoft Teams and Concur highly preferred

Drug screening and background checks required. (EOE/M/F/D/V) Drug Free Environment

  • Executive Assistant, Senior

    4 weeks ago

    Richmond, California, United States City of Richmond VA Full time

    Job Title: Executive Assistant, SeniorWe are seeking a highly skilled and enthusiastic individual to fill the position of Executive Assistant, Senior.About UsThe City of Richmond Department of Justice Services (DJS) is a government agency dedicated to serving the community and upholding justice. As an Executive Assistant, Senior, you will be part of a team...

  • Senior Executive Assistant

    1 month ago

    Richmond, United States Tiger Recruitment Full time

    Position Title: Senior Executive AssistantReports To: Managing Director & President/Regional Executive Officer Location: Richmond, VA (On-site)Position Summary:The Senior Executive Assistant is responsible for providing executive administrative support to the Managing Director, North America. This role also serves as liaison to the senior management teams of...

  • Senior Executive Assistant

    1 month ago

    Richmond, United States Tiger Recruitment Full time

    Position Title: Senior Executive AssistantReports To: Managing Director & President/Regional Executive Officer Location: Richmond, VA (On-site)Position Summary:The Senior Executive Assistant is responsible for providing executive administrative support to the Managing Director, North America. This role also serves as liaison to the senior management teams of...

  • Senior Executive Assistant

    2 months ago

    Richmond, United States KSB SE and Co KGaA Full time

    KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services,industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the...

  • Executive Director

    4 weeks ago

    Richmond, United States VITALITY Senior Living Full time

    Executive Director / Administrator - Senior Living Job Category : Office Administration Requisition Number : EXECU004417 Posted : November 1, 2024 Position Type : Full-Time Locations Vitality Living West End Richmond 1800 Gaskins Rd Richmond, VA 23238, USA Description Join Our Team at Vitality Living as an Executive Director! At Vitality Living, we are more...

  • Executive Director

    4 weeks ago

    Richmond, United States VITALITY Senior Living Full time

    Executive Director / Administrator - Senior Living Job Category : Office Administration Requisition Number : EXECU004417 Posted : November 1, 2024 Position Type : Full-Time Locations Vitality Living West End Richmond 1800 Gaskins Rd Richmond, VA 23238, USA Description Join Our Team at Vitality Living as an Executive Director! At Vitality Living, we are more...

  • Senior Executive Assistant

    6 days ago

    Richmond, California, United States KSB SE and Co KGaA Full time

    Job SummaryKSB SE and Co KGaA is a leading supplier of pumps, valves, and related services. We are seeking a highly skilled Senior Executive Assistant to provide administrative support to our senior management team. The successful candidate will be responsible for managing complex calendars, coordinating international travel, and maintaining confidentiality...

  • Executive Assistant

    2 days ago

    Richmond, Virginia, United States Village Behavioral Health Full time

    Job OverviewThe Executive Assistant provides high-level administrative support to the CEO and COO of Village Behavioral Health, serving as a liaison to internal departments and external constituencies. This role requires exceptional organizational skills, strong written and verbal communication, and the ability to maintain confidentiality.Key...

  • Executive Assistant Manager

    6 days ago

    Richmond, California, United States Capital One Full time

    Job DescriptionWe are seeking an experienced Senior Administrative Assistant to join our Technology Risk Management team. As an Executive Assistant, you will provide high-level administrative support to 4-6 executives, handling complex schedules, coordinating travel arrangements, and managing calendars.You will also be responsible for arranging meetings and...

  • Executive Administrative Assistant

    2 months ago

    Richmond, United States The Custom Group of Companies Full time

    Executive Administrative Assistant • Bachelor's degree in a related field or equivalent level of training and or experience. • Previous experience managing the operations of an executive office environment and working with senior-level management. • Maintains a professional and service-oriented demeanor in all interactions • Strong leadership...

  • Senior Project Development Manager

    2 days ago

    Richmond, California, United States Executive Placements Full time

    About the JobWe are seeking a seasoned Senior Construction Project Manager to lead our client's project team in the Richmond, VA area.This is an exciting opportunity for a skilled professional to utilize their expertise in construction management and development, working closely with the Superintendent and project team to deliver high-quality results.The...

  • Senior Sales Executive

    4 weeks ago

    Richmond, United States Time Study Full time

    About Time Study, Inc: Time Study, Inc (timestudy.com) is a high-growth, early-stage company that aims to empower executives with actionable data to drive workforce effectiveness. Time Study's SaaS platform uses machine intelligence to activate and transform enterprise data into real-time insights on how time is spent (at work) and its impact on workforce...

  • Caregiver Assistant

    4 weeks ago

    Richmond, California, United States Sunrise Senior Living Full time

    About the RoleAs a Care Manager at Sunrise Senior Living, you will have the opportunity to make a meaningful difference in the lives of seniors. This role is ideal for individuals who are passionate about providing exceptional care and services to residents in our assisted living and reminiscence neighborhoods.

  • Executive Administrative Assistant

    7 months ago

    Richmond, United States Commonwealth of Virginia Full time

    Executive Administrative Assistant The Massey Comprehensive Cancer Center has an exciting opportunity for an Executive Assistant to join our team! Our employees and applicants come from diverse backgrounds. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes VCU stronger. Massey...

  • Senior Software Engineering Manager

    4 weeks ago

    Richmond, California, United States Hispanic Technology Executive Council Full time

    At Hispanic Technology Executive Council, we are seeking a seasoned Senior Software Engineering Manager to join our team. This is an exceptional opportunity for a skilled leader to drive technology innovation and empower our customers to achieve financial freedom.Job SummaryWe are looking for a highly experienced Software Engineering Manager with a strong...

  • C-Suite Executive Assistant

    2 months ago

    Richmond, United States Vaco Full time

    Vaco Richmond is seeking an experienced Senior Executive Assistant. The ideal candidate would have previous EA experience for senior, C-Suite leaders. Vaco provides expert consulting, permanent placement, executive search, and strategic staffing for companies around the world, in accounting, finance, operations, administration, and more. Vaco is a premier...

  • Executive Legal Assistant

    2 weeks ago

    Richmond, California, United States Jackson Lewis P.C. Full time

    About the RoleThe Executive Legal Assistant will provide comprehensive support to the Equity Principal at Jackson Lewis, as well as senior and junior members of the Legal Team. This role involves managing complex tasks, including calendar management, travel coordination, administrative support, communication handling, meeting coordination, project...

  • Executive Assistant

    2 hours ago

    Richmond, United States New Horizon Bank Full time

    Job Type Full-time Description New Horizon is not just another bank; it is a dynamic, forward-thinking financial institution committed to redefining the banking relationship through our relentless pursuit of curiosity, boundless creativity, and unwavering dedication to innovation. Our team is comprised of passionate individuals who are constantly seeking new...

  • Executive Assistant

    7 months ago

    Richmond, United States Commonwealth of Virginia Full time

    Job Duties As a member of the Commissioner's Office immediate staff, independently performs a variety of administrative activities in support of their assigned Deputy Commissioner or executive management level professional. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with federal, state...

  • Executive Director

    4 weeks ago

    Richmond, United States LHR Full time

    Executive Director / Administrator - Senior Living Job Category : Office Administration Requisition Number : EXECU004417 Posted : November 1, 2024 Position Type : Full-Time Location : Vitality Living West End Richmond 1800 Gaskins Rd Richmond, VA 23238, USA Join Our Team at Vitality Living as an Executive Director! At Vitality Living, we are more than just a...