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Administrative/Logistics Assistant

2 months ago

Madison, United States Vertex Aerospace LLC Full time

Description

LOCAL CANDIDATES ONLY...

Position Overview:

Site Administrative help. This is an administrative position in which the incumbent will work as the principal administrative support to a specific site. The incumbent receives directions from the immediate supervisor, but normally operates under minimal supervision within a framework of standard operating procedures and established guidelines. The incumbent has extensive contact with individuals inside and outside the organization that requires the exchange of routine factual information as well as some interpretation of information. Duties are defined, but not limited to receiving, shipping, ordering, and monitoring material and equipment inventory to include monitoring of PMEL (Calibration Items) due times, hazmat and parts shelf life, and completing necessary documentation for these supply chain tasks. In addition, duties may include but are not limited to, sending daily status reports, answering telephone calls, maintaining training records and scheduling training when due, scheduling appointments and meetings, and organizing aircraft logs and records, and other documents related to maintenance and maintenance support.

Job Responsibilities:

The incumbent must be capable of performing on-site contract administration and support duties under the supervision of the Lead Mechanic. Must possess excellent customer service skills and a dedicated approach to fulfilling all essential customer needs. Must be able to deal courteously with military and company personnel. Must be able to interface with Government Representatives.

Requires the ability to perform administrative and clerical duties involving data collection, establishing and maintaining files, shipping and receiving, logs and records updating, aircraft and maintenance data, training records, tool control, inventory control to include restocking parts/material, mail pickup, and delivery, paying of site bills, completion of applicable maintenance forms, maintain technical publication library, and perform other duties as associated with administrative duties. Shall be conversant with maintenance and utilization of aircraft logbooks and records, and know OPNAVINST 4790.2 Series, Volume II, applicable Federal Aviation Regulations, and applicable Navy Instructions, Manufacturer Manuals, and Company Instructions.

Basic Qualifications:

Requires knowledge and hands-on experience with computers involving Windows and Office software. Must have the ability to lift 20 lbs. routinely and 50 lbs. on occasion. The diversity of work conditions may range from an environment that is typical of an office setting to areas where high noise hazards prevail. May be required to handle hazardous materials in the performance of assigned duties. May be required to assist with aircraft preventative maintenance activities to meet flight schedules.

Documented hands-on general and one (1) year of specialized experience in administrative duties preferred. Requires typing 30 wpm. Must possess U.S. Citizenship (contract requirement). Must be able to pass a pre-employment Drug Screen test. Must be able to pass a background investigation. Must have the ability to communicate clearly and concisely, and able to read, speak, write legibly, and understand the English language. May be required to qualify for and obtain a DOD "Secret" security clearance (if requested) and Passport (Required) to support contractual obligations. Requires a valid state driver's license and can obtain an International Driver's License. Must be capable of driving locally.

Benefits include the following:

  • Healthcare coverage

  • Retirement plan

  • Life insurance, AD&D, and disability benefits

  • Wellness programs

  • Paid time off, including holidays

  • Learning and Development resources

  • Employee assistance resources

  • Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

Vertex is committed to building a diverse and inclusive environment in which we recognize and value each other’s differences as well as fostering a culture that promotes its core values: Professionalism, Integrity, and Respect. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, or status as a protected veteran.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)