Administrative Specialist

3 weeks ago


Madison, Wisconsin, United States University of Wisconsin Full time
Job Summary

The Chazen Museum of Art is a premier cultural institution located in the heart of the University of Wisconsin-Madison campus. We are seeking an experienced Administrative Specialist to provide office management and administrative support for the museum. This role plays a critical part in ensuring the smooth operation of the museum, and the ideal candidate will have a proven track record of navigating complex administrative environments, creatively problem-solving, and collaborating to design and improve administrative processes.

Responsibilities
  • Implement and execute established policies and procedures to align with unit objectives and strategies (30%);
  • Schedule logistics and secure resources to contribute to day-to-day operational success (20%);
  • Analyze data and trends, compile progress reports, and provide recommendations or conclusions to support operational work units (10%);
  • Assist, recommend, and advise staff on unit or program administrative issues, personnel matters, and budgetary problems (15%);
  • Serve on committees and attend meetings, representing the interests of the unit or program (5%);
  • Coordinate student hiring, onboarding, and engagement (20%);
Institutional Statement on Diversity

The University of Wisconsin-Madison values diversity as a source of strength, creativity, and innovation. We are committed to creating a welcoming and inclusive community for people from every background. We promote excellence through diversity and encourage all qualified individuals to apply.

Qualifications
  • 5+ years of experience in a complex administrative environment;
  • 2+ years in a mid-level position with evidence of independent work, problem-solving, and process improvement;
  • Experience working in a higher education setting and/or with students is helpful but not required;
Work Type and Benefits

This is a full-time position with a salary range of $50,000 per year. The University of Wisconsin-Madison offers a comprehensive benefits package, including generous paid time off, competitively priced insurance plans, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.



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