Executive Assistant to the Dean, Graduate College

2 months ago

Burlington, United States University of Vermont Full time

Position Details Advertising/Posting Title Executive Assistant to the Dean, Graduate College Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal. Posting Summary Provide executive administrative support to the Dean of the Graduate College, to include managing correspondence, complex calendar, travel arrangements, actions for the Graduate College Executive Committee, and support of the Dean’s work on university and external committees. Prioritize and follow up on incoming issues addressed to Dean to optimize use of Dean’s time and ensure timely completion of projects. Organize and coordinate special projects initiated by the Dean by designing and implementing project plans and tracking, evaluating, and reporting on determined outcomes. Support Dean’s communications and maintain website for the Graduate College. Support efficient and effective Graduate College operations and signature event programming. Minimum Qualifications (or equivalent combination of education and experience) Bachelor’s degree and five years related and progressively responsible or expansive work experience to include managing complex calendars and project management required. Meticulous organizational skills and the ability to handle matters expediently and with high levels of accuracy. Clear and concise communication skills for interpersonal relationships with internal and external contact required. Demonstrated excellent written communication, analytical, reasoning, and problem-solving skills. Proficiency with MS Office suite and demonstrated ability to gather information, produce documents, presentations, reports, and correspondence in short periods of time. Ability to work under pressure, prioritize tasks, and maintain confidentiality. Desirable Qualifications Experience with Peoplesoft, WebXtender, Banner, Photoshop, Drupal, event management, and webpage maintenance highly desirable. Experience working in a College/University setting highly desirable, and preferably includes support of an executive level position. Anticipated Pay Range $28.25-$33.33/hr (approx. 55-65,000/year) Other Information Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position FLSA Non-Exempt Union Position No Posting Details Position will be posted for a minimum of one week, after which it is subject to removal without notice. Job Open Date 11/05/2024 Job Close Date (Jobs close at 11:59 PM EST.) Open Until Filled No Position Information Position Title Univ Ops Administration OC3 N Posting Number S5367PO Department Graduate College/58200 Position Number 00023895 Employee FTE 1.00 Employee Term 12 Supplemental Questions Required fields are indicated with an asterisk (*). How did you hear about this employment opportunity? American Alliance of Museums American Association for Affirmative Action BostonWorks Burlington Free Press CareerBuilder Chronicle of Higher Education Community Organization (Please specify below) Consortium of Higher Ed LGBT Resource Professionals Craig's List CUPA Department of Labor Diverse Issues in Higher Education DiversityDB Diversity, Inc. Facebook Glassdoor HBCU HERC HigherEdJobs Hispanic Outlook Indeed Inside Higher Ed Job Central Job Fair JobsinVT LatPro LinkedIn Listserv (Please specify below) Monster NAFSA: Association of International Educators NACUBO NCAA Job Market NEACAC PoliceOne Rutland Herald Seven Days SHRM St. Albans Messenger Trade Show/Conference (Please specify below) Twitter UVM Catamount Job Link UVM Employee (Please specify below) UVM Employment Web Site Vermont JobLink VermontJobs.com Vermont Library Association Women in Higher Education Workplace Diversity Zip Recruiter Other (Please specify below) Please specify here where applicable. Enter "NA" if not applicable. (Open Ended Question) Documents Needed to Apply Required Documents Resume Cover Letter/Letter of Application Optional Documents

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