Executive Assistant

4 days ago

Burlington, United States Two Rivers Police Department Full time
EDUCATION AND WORK EXPERIENCE
  • 2-year college degree in related field preferred. A combination of work experience, training and education will be considered in lieu of educational requirements.
  • Minimum 5 years' administrative assistant experience required.
  • Prior banking experience preferred.
  • Basic background in accounting or related functions preferred.
SKILLS AND QUALIFICATIONS
  • Ability to maintain a high degree of discretion and confidentiality.
  • Maintain a professional appearance and demeanor.
  • Basic math skills.
  • Computer knowledge and general office equipment knowledge required.
  • Proficiency in Word, Excel, Outlook, Adobe, OneNote, SharePoint, and PowerPoint required.
  • Exceptional customer service skills and relationship building skills for both internal and external customers.
  • Attention to detail.
  • Outstanding problem-solving skills.
  • Excellent organization and time management skills.
  • Flexible and adaptable in a changing environment.
  • Ability to adjust quickly and remain composed under pressure and in stressful situations.
  • Ability to work in a team environment and independently with minimum direction and/or supervision.
ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES
  • Perform a variety of administrative and executive support tasks for the President & CEO and executive management, which may be highly confidential, sensitive or of a technical nature.
  • Coordinate and facilitate executive calendars to arrange appointments, meetings, and conferences.
  • Screen incoming calls and determine the level of priority while maintaining professionalism and confidentiality.
  • Read and screen incoming correspondence and reports, make preliminary assessments of the importance of materials and organize documents, handle some matters personally and forward materials to appropriate team members. Screen visitors and vendors for executive purposes.
  • Build and maintain familiarity with our commercial clientele.
  • Responsible for physical flow of paperwork within the department, including filing, handling and dispersing incoming and outgoing mail and packages, in addition to updating records and compiling reports.
  • Manage the coordination and logistics of both internal and external meetings.
  • Arrange and coordinate travel, prepare itineraries, prepare and compile travel vouchers, maintain travel records and prepare and maintain expense reports.
  • Compose letters, memoranda, and emails in response to incoming mail, emails, calls or direct requests from Executive Leadership. Compose and direct written communication. May act as liaison to exchange information; transmit directives, instructions, and assignments; and follow up on status of assignments upon request of Executive Leadership.
  • Prepare agendas and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings as required. Provide in-meeting support where necessary, such as setting up video conferencing and sharing presentations.
  • Collaborate with management to document strategic plan initiatives and progress.
  • Manage or assist in managing projects for department and/or executive leadership.
  • Compile and maintain records, statistical information, and reports. Prepare financial data and reports.
  • Maintain adequate knowledge of core computer systems for reporting and research purposes.
  • Collaborate with Marketing, Human Resources, and other departments on publication of company newsletter.
SCHEDULE/TRAVEL/STATUS
  • In-Branch Position (Non-Remote)
  • Some Travel Required
  • Non-Exempt

NOTICE

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and other skills required for the position. Two Rivers reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. Two Rivers shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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