Administrative Assistant

2 weeks ago

Northbrook, United States Crate and Barrel Full time

We inspire purpose-filled living that brings joy to the modern home. With a team of more than 8,000 associates spanning 130 store and distribution locations across the U.S. and Canada, we achieve together, drive results and innovate to inspire. Drawn together by a shared passion for our customers and a spirit of fun, we deliver high-quality home furnishings that are expertly designed, responsibly sourced and bring beauty and function to people’s homes. From the day we opened our first store in Chicago in 1962 to the digital innovations that engage millions of customers today, our iconic brand is over 60 years in the making—and our story is still unfolding. 

We’re here for it. We think you should be, too. We’re looking for a driven professional with an inclusive mindset to join our team as an Administrative Assistant.

This Administrative Assistant will manage and support three Senior Leaders across the Corporate Merchandising department (Merchandise Planning, Merchants, and Sourcing). This dynamic role requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality; while act as a representative of the function, with a customer service mindset and adeptness at building effective internal and external relationships.

This is a hybrid position that requires 4 days per week in our Northbrook, IL corporate office.

A day in the life of the Administrative Assistant…

  • Complete a broad variety of administrative tasks that facilitate leadership’s ability to operate and lead the function effectively, including: producing documents and reports; collecting and preparing information for meetings; composing and preparing correspondence; making travel arrangements; processing expense reports; supporting budget management; and supporting special projects
  • Provide scheduling and calendar management for leadership.  Prioritize inquiries and requests while anticipating and troubleshooting conflicts to ensure smooth day-to-day engagements
  • Organize, support and manage the setup of a variety of meeting types involving in-person and virtual attendees, including electronic equipment and video conference platforms, catering and vendor management
  • Exercise judgment and discretion with confidential information, and exhibit considerable tact, and subtlety.  Handle confidential information with urgency and care
  • Develop and modify internal procedures to maintain and improve productivity
  • Provide general support to the broader department team and organization, including coordinating department meetings and events and supporting additional leaders as needed
  • Accurately arrange and coordinate logistics of complex domestic and international travel plans, and prepare detailed itineraries to assure accuracy

What you’ll bring to the table…

  • Organizational and time management skills, with the ability to multi-task, manage conflicting priorities and meet deadlines
  • Strong communication and interpersonal skills; ability to effectively communicate and partner with a broad range of personalities and roles
  • Attention to detail, proactive, always striving to produce the best quality work
  • Service-oriented and customer-focused (internal and external)
  • Ability to maintain confidences, respect for privacy and sensitivity
  • Forward thinking and committed to remaining up-to-date with industry and technology advancements

We’d love to hear from you if you have…

  • 2+ years previous administrative experience
  • Experience and proficiency with Google and MS Suites

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