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Student Information Data Coordinator
2 months ago
DEPARTMENT: Information Technology Services
REPORTS TO: Director of Information Technology
FLSA STATUS/CLASSIFICATION: Exempt;Classified, Professional Salary Schedule
SUPERVISORY DUTIES: None
APPROVED ON: XX/XX/2024
SUMMARY:
The State Reporting Specialist at HUSD plays a crucial role in ensuring compliance with state and local regulations by facilitating the accurate reporting of school data. This position entails collaborating with various internal departments and state agencies, under the supervision of the Director of Information Technology. The ideal candidate will possess a strong background in compliance and reporting, with adeptness in database management, school information system protocols within Synergy, and research skills.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Work cooperatively with campus data staff, administrators, and central office staff to monitor and maintain high-quality student data accuracy and integrity within the
district student information system. - Monitor campus data staff's activities related to maintenance of students' registration documents and permanent cumulative record.
- Coordinate the collection, integration, and formatting of data required for state reporting, utilizing platforms such as Arizona Education Data Standards (AzEDS), and ADEConnect.
- Conduct data cleaning processes to ensure data quality for state reporting and other
compliance functions. - Verify and submit required state reporting data to ensure Humboldt Unified School District comply with federal, state, and local regulations utilizing Synergy.
- Develop and maintain the Compliance Calendar, tracking state reporting requirements, compliance filings, and internal projects.
- Monitor legislative developments and communicate new compliance requirements to relevant stakeholders.
- Collaborate with Information Technology and Finance teams to standardize business practices and update
associated materials. - Serve as a liaison with the Arizona Department of Education, providing technical
assistance and training to school personnel. - Provide training, instruction and auditing feedback to district attendance secretaries
to decrease attendance audit findings. - Support school leaders and staff in understanding compliance and state reporting
needs. - Prepare regular reports for the Director of Information Technology and the Superintendent.
- Perform other duties as assigned.
- Familiarity with compliance terminology and regulatory environments.
- Understanding of school operations, particularly related to scheduling and attendance.
- Knowledge of project management principles and practices.
- Proficiency in basic database queries and data extraction.
- Understanding of state reporting requirements and Arizona Department of Education systems.
- Familiarity with student information systems
- Data protection/confidentiality regulations such as FERPA
- Strong written and verbal communication skills.
- A keen eye for detail, precision and problem solving skills
- Ability to interpret statutes, regulations, and agency guidance.
- Attention to detail and ability to maintain document standards.
- Capacity to develop functional specifications for business processes.
- Sound decision-making abilities under time constraints.
- Effective time management and ability to handle multiple tasks.
- Interpersonal skills for building and maintaining relationships.
- Analytical and research proficiency.
- Demonstrates excellent interpersonal skills, along with patience, a customer-friendly attitude and the ability to work in a team environment.
- Ability to work cooperatively with campus and central office staff to monitor and maintain student data accuracy.
- Work with detailed information/data; and maintain confidentiality.
Education & Experience:
- Preferred Bachelor's degree from an accredited university (USA equivalent).
- High School diploma or equivalent
- 2 or more years previous data related training experience
- Any equivalent combination of training, education and experience that meets minimum requirements
- Criminal justice/Fingerprint clearance
- Demonstrated proficiency in computer programs such as in Office 365, Google, and virtual communication platforms.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit, and to stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.
- Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees, external agencies and the public.
Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
