Purchasing Coordinator

3 weeks ago

Prescott, United States SV Labs Corporation Full time $18 - $20
Job DescriptionJob Description

SUMMARY DESCRIPTION

The Purchasing Coordinator is primarily responsible as the interface for Purchasing and Sales for the launch of new business and new customer product development. They are to collaborate with Sales, within Supply Chain, and with the Purchasing Buyers to ensure timely product delivery that meets both internal requisition and regulatory requirements. In addition, the Purchasing Coordinator may be asked to assist in the sourcing and procurement of MRO items, chemicals and/or packaging. The Purchasing Coordinator operates under the direction of the Purchasing Manager.

PERFORMANCE EXPECTATIONS

Maintain positive supplier relationships.

  • Assist in creating and maintaining a positive work environment.
  • Create and maintain open communication channels.
  • Communicate late shipments and other supplier challenges.
  • Create and maintain MRO Catalog for frequently purchased items.
  • Maintain all system data for suppliers and parts, to include cost changes and lead-times.
  • Maintain the Open Purchase order report.
  • Manage respective suppliers’ on-time performance
  • Maintains data base of new business projects and tracks to support on-time start of ships per approved customer ship dates.
  • Ensuring Purchasing Manager is informed of upcoming projects and details to escalate any issues that arise. Alignment for the communication plan of any risk and/or delay to expected timelines.

DIMENSIONS, TASKS AND ESSENTIAL FUNCTIONS

  • Assist with the sourcing and set-up of new suppliers for identified materials and services.
  • Source, track and manage samples from suppliers.
  • Request quotes, minimums and lead times for items considered for purchase.
  • Follow-up with suppliers to ensure committed delivery schedules are met.
  • Request material specifications, COAs, MSDS and all other requested documents.
  • Assist buyers with the tracking of cost-savings and other key metrics.
  • Address quality concerns, short ships and damages for all incoming shipments.
  • Sales interface for all New Business - Raw Material Samples, Packaging Sourcing,
  • Assist Purchasing manager in all new business Costing Sheet requests.
  • Support purchasing manager in the identification of new suppliers.

MEETING PARTICIPATION

Purchasing Department Team meeting

One-on-One meetings with Purchasing Manager

Weekly Sales updates for new business progress

Other meetings as requested

AUTHORITY

This position reports to the Purchasing Manager.

SUPERVISORY RESPONSIBILITY

This position is not a managerial role and does not have any supervisory responsibilities.

CLASSIFICATION

This is a full-time, non-exempt role.

EDUCATION

College degree in business, purchasing, or related field, or equivalent experience.

WORK EXPERIENCE

Experience working in a GMP environment preferred

Excellent written and verbal communication skills

Strong problem solving abilities

3+ years’ experience in the purchasing & manufacturing industry preferred

OTHER QUALIFICATIONS

Good human relations and oral/written communication skills

Computer proficiency in Microsoft Office programs

Demonstrated ability to learn, follow and help refine procedures with minimal oversight

Strong analytical / problem solving skills

Self-starter with willingness to expand expertise and skill base

Ability to handle multiple projects concurrently

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