Senior Administrative Assistant

2 weeks ago

Irving, United States Publicis Groupe Full time

Company Description

Job Description

How You’ll Make an Impact

Epsilon is seeking a Senior Administrative Assistant (Sr. AA) to join the Corp Administrative Services team. As a Senior AA, you will support and provide organizational and administrative support to Vice President and Senior Vice President level. The Sr. AA will report to the Manager, Corp Administrative Services, and will work closely with the greater administrative and HR team, as well as various departments across Epsilon including functional HR/ Finance teams (Payroll, Vendors, IT, etc.)

What You’ll Achieve

As a Sr. AA, you will be responsible for taking charge of all meeting arrangements, responding to inquiries, making travel arrangements, managing schedules/calendars, handling correspondence, and providing other administrative support to these senior executive(s). You will also be in charge of preparing agendas as necessary, as well as preparing minutes of key meetings. The Sr. AA will not only oversee travel arrangements but will also prepare expense reports and submit on behalf of the executive. The Sr. AA will be in charge of managing outside vendors and budgets, as well as being a part of the EPIC community at Epsilon (company events for offices based on season/holidays).

Who You Are

  • What you’ll bring with you

  • 3+ years experience as an Administrative Assistant

  • Great client-facing attitude as well as team-focused attitude

  • Strong prioritization and organizational skills

  • Excellent verbal and written communication skills

  • Ability to create reports, define problems and draw valid conclusions

  • Willingness to learn new systems and processes

  • Experience with travel arrangements and expensing

  • Highly organized and results-driven, with a commitment to quality and accuracy

  • Self-motivated and self-directed, with the ability to multi-task in a dynamic environment

  • Why you might stand out from other talent

  • Bachelor’s degree

  • Experience using Concur for travel/expenses

  • Proven experience establishing relationships with executive level

  • Competency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)

Qualifications

Additional Information

Epsilon at Our CORE  

Epsilon is a global advertising and marketing technology company positioned at the center of Publicis Groupe. Our products accelerate our clients’ ability to harness the power of their first-party data to activate campaigns across channels and devices, with an unparalleled ability to prove outcomes.  For decades, we’ve been helping marketers from the world’s top brands personalize experiences for millions of people with our cutting-edge technology, solutions and services. Our best-in-class identity gives brands a clear, privacy-safe view of their customers, which they can use across our suite of digital media, retail media, messaging and loyalty solutions. We process 400+ billion consumer actions each day and hold many patents of proprietary technology, including real-time modeling languages and consumer privacy advancements. Thanks to the work of every employee, Epsilon has been consistently recognized as industry-leading by Forrester, Adweek and the MRC.   

Epsilon has a core set of 5 values that define our culture and guide us to create value for our clients, our people and consumers. We are seeking candidates that align with our company values, demonstrate them and make them meaningful in their day-to-day work:

  • Act with integrity. We are transparent and have the courage to do the right thing.

  • Work together to win together. We believe collaboration is the catalyst that unlocks our full potential.

  • Innovate with purpose. We shape the market with big ideas that drive big outcomes.

  • Respect all voices. We embrace differences and foster a culture of connection and belonging.

  • Empower with accountability. We trust each other to own and deliver on common goals.

Because You Matter

As an Epsilon employee, you deserve perks and benefits that put you, your family and your finances first.  Our benefits encompass a wide range of offerings, including but not limited to the following: 

  • Time to Recharge : Flexible time off (FTO), 14 paid holidays

  • Time to Recover : Paid sick time 

  • Family Well-Being : Parental/new child leave, childcare & elder care assistance, adoption assistance 

  • Extra Perks : Comprehensive health coverage, 401(k), tuition assistance, commuter benefits, professional development, employee recognition, charitable donation matching, health coaching and counseling 

Epsilon benefits are subject to eligibility requirements and other terms. 

Epsilon is an Equal Opportunity Employer.   Epsilon’s policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Epsilon also prohibits harassment of applicants and employees based on any of these protected categories. Epsilon will provide accommodations to applicants needing accommodations to complete the application process. Please reach out to LeaveofAbsence@epsilon (LeaveofAbsence@epsiloncom) .com to request an accommodation.

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