Administrative Coordinator

3 weeks ago


Philadelphia, United States Penn Medicine Full time

Description Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? Summary: The Administrative Assistant to the Board of Women Visitors, the Abrahamsohn Christmas and Easter Committee and Volunteer Services provides administrative support to the Volunteer Services Department. Primary responsibilities include scheduling, screening phone calls, providing preliminary information to internal and external callers, preparing forms, meeting materials and reports. Responsibilities: • Prepare Annual Reports, coordinate with leaders for content • Assist with scheduling reoccurring meetings • Assist with scheduling speakers from various department through the Penn Medicine system • Screen incoming phone calls, grant applications, business correspondence, providing preliminary information to internal and external callers and appropriate • Prepare agendas and meeting minutes • Prepare and/or edit presentation and other documentation when requested • Organize and/or participate in projects as needed. Coordinate and participate in events • Assist with gift distribution to patients during the holiday seasons • Reviews all correspondece and documents recived • Assist with Friday Community vendor scheduling and vetting • Coordinate vendors for HUP Community Marketplace • Performs duties in accordance with Penn Medicine and entity values, policies, and procedures • Other duties as assigned to support the unit, department, entity, and health system organization Credentials: Education or Equivalent Experience: Bachelor of Arts or Science Education Specialization: Equivalent Experience: •3+ years 3-5 years of experience working with leadership in an academic healthcare or complex system environment We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives. Live Your Life's Work We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. REQNUMBER: 234016



  • Philadelphia, United States American Association for Cancer Research Full time

    OverviewPosition Summary: The Administrative Coordinator will provide administrative and technical support to the senior management team within the AACR's Publishing Division. The management team works closely with internal and external stakeholders on key projects that are foundational to the organization's publication of high-quality science regarding the...


  • Philadelphia, Pennsylvania, United States Temple University Full time

    Administrative Assistant Job SummaryWe are seeking an Administrative Assistant to provide exceptional administrative support to our team. The successful candidate will possess excellent organizational and communication skills, with the ability to maintain confidentiality and work accurately in a fast-paced environment.About UsTemple University is a dynamic...


  • Philadelphia, Pennsylvania, United States Doc Lovehomecare LLC Full time

    Job DescriptionAt Doc Lovehomecare LLC, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. In this role, you will provide administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include creating and maintaining an organized filing system, greeting...


  • Philadelphia, United States Drexel University Full time

    Administrative Coordinator Apply now Job no: 504246 Work type: Full-Time Location: University City - Philadelphia, PA Categories: College of Medicine Job Summary The Administrative Coordinator will provide comprehensive administrative support to the Office of Community Health and Inclusive Excellence. This role is essential in facilitating the office's...


  • Philadelphia, Pennsylvania, United States Leonardo Full time

    At Leonardo, we are seeking a highly organized and detail-oriented Administrative Services Assistant to join our team. This role will be responsible for coordinating all aspects of company-wide travel and expense management, as well as providing administrative support to various functions.Key Responsibilities:Travel Management: Assist with the issuance of...


  • Philadelphia, United States Drexel University Full time

    Administrative Coordinator Apply now Job no: 504246 Work type: Full-Time Location: University City - Philadelphia, PA Categories: College of Medicine Job Summary The Administrative Coordinator will provide comprehensive administrative support to the Office of Community Health and Inclusive Excellence. This role is essential in facilitating the office's...


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator RoleProclinical Staffing is seeking a skilled and organized Administrative Coordinator to provide high-level administrative and project support to Schools/Centers.Key Responsibilities:Provide diversified and complex administrative assistanceCoordinate meeting scheduling for large groups and cross-departmental meetingsAssist with...


  • Philadelphia, United States La Salle Academy of Philadelphia Full time

    La Salle Academy 1434 N. Second Street Philadelphia, PA 19122 Job Posting: Administrative Coordinator – Full Time Position Administrative Coordinator Start Date 12/1/2024 Full time About La Salle Academy Started in 2003, La Salle Academy (LSA) is a small, independent, Catholic grade school, educating children grades 3rd through 8th, that primarily serves...


  • Philadelphia, Pennsylvania, United States CRB Consultants Full time

    About CRB Consultants:We are a credit repair company dedicated to providing top-tier services in the financial credit industry. Our team is passionate about helping consumers improve their credit reports and reestablish their credit.Job Description:We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily operations....


  • Philadelphia, United States Pediatric Home Service Full time

    Are you passionate about making a difference in the lives of medically fragile children? At Pediatric Health Choice, a PHS company, a leading Prescribed Pediatric Extended Care (PPEC) center, we provide specialized day care for children with complex medical needs. Our team of dedicated professionals works in a nurturing, safe, and fun environment to offer...


  • Philadelphia, Pennsylvania, United States Restorer Home Health Services Llc Full time

    Job OverviewWe are seeking a highly organized and detail-oriented individual to fill the role of Office Assistant at Restorer Home Health Services LLC. As an Office Assistant, you will be responsible for coordinating administrative duties and office procedures to ensure a smooth and efficient work environment.Key ResponsibilitiesMaintain a calendar of office...


  • Philadelphia, United States Diamond and Associates Full time

    Diamond and Associates, Inc. (D&A) is a consultant for nonprofit and for-profit developers of multifamily affordable housing. Its mission is to create housing for low-income people marginalized by the wider housing market. During its 34 years of operation, D&A has supported the financing, project management, completion, and occupancy of over one hundred...


  • Philadelphia, United States Penn Medicine Full time

    Description Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today...


  • Philadelphia, United States Jubilee School Full time

    Benefits: Paid Vacation Reduced Tution for children of full time staff 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance The Operations Coordinator is responsible for overseeing the school's operational systems and organization. The Coordinator works with the school leadership team to ensure that the school is run in...


  • Philadelphia, United States Gaudenzia Full time

    Overview We need hope-bringers and changemakers - because the work we all do matters. If you're passionate about making an impact with your time and being someone's light in the darkness, we want you on our team. Come Join Us to Do Mission-Based, Meaningful WorkWho We Are Gaudenzia is one of the largest nonprofit providers of treatment to people with...


  • Philadelphia, Pennsylvania, United States The Wistar Institute of Anatomy & Biology Full time

    Administrative Coordinator OpportunityWe are seeking an experienced Administrative Coordinator to provide support to Dr. Luis Montaner and the HIV Cure and Viral Diseases Center at The Wistar Institute.The successful candidate will be responsible for coordinating Dr. Montaner's calendar, scheduling conferences and meetings, and providing administrative...


  • Philadelphia, United States Pennsylvania Medicine Full time

    Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn...


  • Philadelphia, Pennsylvania, United States Community Legal Services, Inc. Full time

    Job SummaryWe are seeking an Administrative Coordinator to support the Housing Unit at Community Legal Services, Inc. The successful candidate will provide administrative support to the Housing Unit team, ensuring the smooth operation of day-to-day activities.Key ResponsibilitiesCoordinate intakes and incoming referrals, scheduling meetings and maintaining...


  • Philadelphia, Pennsylvania, United States University of Pennsylvania Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Coordinator to provide in-person support to Professor Karen Glanz, PhD, MPH. The successful candidate will be responsible for managing office supplies, coordinating campus meetings, and assisting with calendar management.Key Responsibilities:Manage office supplies, mailings,...


  • Philadelphia, Pennsylvania, United States Community Legal Services, Inc. Full time

    Job Title: Administrative Coordinator - Housing UnitCommunity Legal Services, Inc. (CLS) is a non-profit public interest agency providing free civil legal services to low-income Philadelphia residents. As the largest provider of free civil legal services in the Philadelphia area, CLS is both locally and nationally renowned as a premier legal services...