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Facilities Coordinator

1 month ago

Los Angeles, United States Vantage Point Consulting Inc. Full time

Job Title: Facilities Coordinator

Location: Universal City, CA (Onsite)

Duration: 2 Months contract

Job Description:

Qualifications:

Actual Job Title - Sr. Corporate Office Services Coordinator

  • Two plus years of customer service, facilities, or client-facing experience
  • Experience working in Archibus
  • Strong Proficient with Microsoft Excel, Outlook, Adobe, work order management systems
  • Strong written and verbal communication skills to interact and engage with demanding clients
  • Ability to make tough, informed decisions quickly to keep projects on track, using good judgment and accountability
  • General knowledge of Archibus is a must, and CAFM experience is a plus.
  • BA/BS degree from an accredited college or university, or equivalent
  • Familiarity working in a studio operations environment
  • Familiarity with studio production needs and requirements
  • Three plus years of experience in customer service or facilities
  • Customer-focused with excellent customer service skills and a can-do attitude
  • Ability to maintain professionalism at all times
  • A high-output self-starter with the ability to handle multiple projects simultaneously
  • Exceptional attention to detail, critical thinking, as well as the ability to see the big picture
  • Ability to flex on demand to address competing priorities and handle multiple projects simultaneously while maintaining a pulse on incoming items

Responsibilities:

  • Work in collaboration with Facilities, IT, Telecom, and Business Unit Representatives to coordinate all Moves
  • Update and maintain p-line drawings, space data, and occupancy data based on move information and project information provided by the client
  • Assist with fostering & building vendor/internal department relationships to effectively fulfill client expectations while ensuring company policy and procedures are followed
  • Outside vendor communication, scheduling, and thorough documentation of punch list items
  • Work with support teams to troubleshoot issues that arise and maintain constant communication throughout the process
  • Interface with IT and Telecom to set up work areas with required equipment
  • Working closely with building management, security, and cleaning crews to maintain a safe and comfortable work environment
  • Daily interaction with work ticketing systems
  • Compile and deliver capacity and occupancy information for proper reporting
  • Manage Zone Maintenance areas to identify and resolve maintenance issues. Ensure information is entered into a work order to track progress and report on results
  • Flexible to assist with special projects as needed
  • Update and distribute monthly reports and various notifications as needed
  • Scout office space with the customer to understand tenant requirements and assess building conditions before occupancy.
  • Process office maintenance requests for paint, carpet cleaning, plumbing issues, electrical issues, HVAC, janitorial, and pest control
  • Schedule furniture deliveries, removals, or office rearranging per client requests