Facilities Coordinator
2 weeks ago
What this job involves –
Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.
Your day to day:
Administrative Function- Assist Facility Management Team with tactical planning for the team’s goals and objectives
- Lead the financial budget and accounting entry tasks
- Provide facility specific assistance to the project management team as needed or requested
- Manage and maintain small facility management tasks as assigned
- Coordinate special events in support of client or JLL
- Provide support for meetings and conference room reservations as needed and directed
- Assist with the coordination and scheduling of maintenance activities
- Mailroom operations
- Provide general overall facility management services including continuous monitoring of office/facility
- Act as an interface with client, visitors and guests
- Ensure appropriate follow up with customers
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
- Properly and effectively administer and maintain all security systems
- Assist with budgetary requests, analysis and reporting
- Assist with researching, analyzing and reporting budget variances
Sound like you? To apply you need:
Education/training- High School minimum with background in handling budgetary financials
- Preferred: Associates degree in facilities management, building, business or other related field
- 2+ years’ experience with Facility or Property Administration
- Superior customer service skills and orientation
- Ability to maintain professionalism at all times under stressful situations
- Ability to plan and manage work under time constraints
- Ability to multitask and work without direct supervision
- Proficient in MS Office, and possess strong written, verbal and people skills
- Strong organizational skills and collaborative style
- Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Physical work requirements and work conditions
- May be asked to accompany building maintenance or contractor pertaining to project or work scope clarification
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