Executive Administrator
2 months ago
Job Location
Phoenix - PHOENIX, AZ
Remote Type
Fully Remote
Position Type
Full Time
Education Level
4 Year Degree
Job Shift
Day
Job Category
Executive Administration
Description
SUMMARY:
PART TIME. The Executive Administrator position provides administrative support to executive officers to achieve, and maintain, agency, budget, and productivity goals. Executive Administrator responsibilities will include, but are not limited to, project management, administrative support, coordinating and planning conferences and industry-specific agency board/executive meetings, analytical review of company reports and data sets, and other related administrative functions.
ESSENTIAL FUNCTIONS:
- Provide support for the executive management team including, but not limited to:
- Project management including but not limited to remodeling, relocations, and strategy transitions
- Prepare letters and other correspondence, reports, memos, memoranda meeting minutes, and presentations.
- Coordinate executive management transient business travel arrangements
- Maintain and schedule executive management calendars
- Greeting guests and handling telephone communications in an efficient manner
- Record and forward accurate verbal or written messages
- Anticipate, coordinate, and order catering
- Serve as fully functional backup for Sr. Executive Administrator and Executive Administrator - Finance
- Plan, coordinated, and implemented seminars, meetings, and conferences including disseminating seminar, meeting, and conference information/materials for agency staff, both on and off-premises, as required
- Plan, produce and direct virtual meetings on various platforms
- Coordinate with the Senior Executive Administrator regarding special event planning (Holiday Dinner, Board of Director's meetings, etc.)
- Participate in merger and acquisition planning including, but not limited to, pro-forma input and analysis support, due diligence team coordination and scheduling, and post-transition onboarding coordination
- Coordinate with stakeholders regarding Key Performance Indicator (KPI) report preparation and analysis
- Perform all actions relating to the public, customers, and companies in a manner that will avoid issues involving potential errors and omissions
- Participate in seminars and other training for knowledge and skill development
- Complete special projects related to the Corporate/Executive areas, as assigned
- developed each year to measure the performance of the tasks and functions listed in this job description.
- Telecommuting opportunities vary by location, department, and business need and are subject to change, as needed. Each manager will provide details on any telecommuting opportunities, as well as scheduling, within their department.
This job description is intended to describe the level of work required of the person performing the position. Essential functions are outlined; however, other duties may be assigned, as needs arise, or as required to support the essential functions. Specific performance objectives may be developed each year to measure the performance of the tasks and functions listed in this job description.
Qualifications
KNOWLEDGE, SKILLS, AND ABILITIES:
- Excellent PC skills, with advanced knowledge of MS Office Word, Excel, Outlook, Teams, and PowerPoint
- Ability to understand and adapt to business needs
- High level of personal integrity, professional image, and demeanor
- Highly organized with the ability to manage multiple projects simultaneously and meet deadlines
- Must be creative, analytical, and highly organized, with strong attention to detail
- Minimum typing/word processing skills of 50 words per minute
- Ability to work within a fast-paced, changing priority environment
- Ability to be flexible, professional and manage a diversified workload
- Self-motivated, with the initiative to prioritize and be self-directed
- Regular and punctual attendance is required
- Ability to communicate effectively, both verbally, and in writing, and across all levels
- Excellent interpersonal skills, with the ability to interact effectively with clients, colleagues, and managers, across all levels
- Ability to promote, and maintain a team environment, willing to find accommodating solutions for our customers, companies, and the Agency
- Ability to successfully adhere to company policies and procedures, as well as maintain strict confidentiality
- 3 - 5 Years of Corporate/Executive administrative experience preferred
- A bachelor's degree in a business administration field preferred
- The professional administrative designation is desirable
- Insurance knowledge is desirable
- Fast-paced, multi-tasking, office environment with periodic high disruption and changing priorities
- Ability to perform approximately 80% sedentary work, exerting up to 10 pounds of force occasionally, and negligible force frequently
- Ability to lift up to 20 pounds occasionally
- Requires operation of a computer workstation, including keyboard and video display
- All requirements may be modified to reasonably accommodate physical or mental impairment
-
Executive Administrator
2 days ago
Phoenix, United States INSURICA Full timeJob DetailsJob Location Phoenix - PHOENIX, AZ Remote Type Fully Remote Position Type Full Time Education Level 4 Year Degree Job Shift Day Job Category Executive Administration DescriptionSUMMARY: PART TIME. The Executive Administrator position provides administrative support to executive officers to achieve, and maintain, agency, budget, and productivity...
-
Nursing Operations Executive
2 weeks ago
Phoenix, Arizona, United States Other Executive Full timeJob Title: Chief Nursing OfficerAbout the RoleThis is a critical leadership position that oversees all aspects of nursing practice at Other Executive. As a seasoned healthcare executive, you will be responsible for developing and implementing strategies to improve patient care, employee satisfaction, and operational efficiency.Key Responsibilities:Lead and...
-
Sr. Executive Administrator
2 months ago
Phoenix, United States Virtual Full timeVaco Phoenix is currently assisting a Christian based nonprofit company in Central Phoenix in their search for an Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CEO. This is a hybrid position, paying up to $90k/yr and interviewing this week! Responsibilities include: Completes various...
-
Senior Executive Administrator
3 weeks ago
Phoenix, United States Vaco Full timeVaco Phoenix is currently assisting a client in the West valley in their search for a Senior Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CEO. This is a fully onsite position, direct hire, paying up to $100k/yr! Responsibilities include: Heavy calendar setting- Travel, Appointments, Day to...
-
Senior Executive Administrator
2 days ago
Phoenix, United States Virtual Full timeVaco Phoenix is currently assisting a client in the West valley in their search for a Senior Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CEO. This is a fully onsite position, direct hire, paying up to $100k/yr! Responsibilities include: Heavy calendar setting- Travel, Appointments, Day to...
-
Executive Administration
2 months ago
phoenix, United States Tata Consultancy Services Full timeThe Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: Reception tasksReception ManagementReceive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for...
-
Executive Administration
2 months ago
phoenix, United States Tata Consultancy Services Full timeThe Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: Reception tasksReception ManagementReceive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for...
-
Executive Administration
2 months ago
Phoenix, United States Tata Consultancy Services Full timeThe Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: Reception tasksReception ManagementReceive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for...
-
Executive Administrative Assistant
2 days ago
Phoenix, United States Unical Aviation Inc. Full timePosition Summary:Reporting to the Chief Executive Officer, position is in Glendale, AZ. The Executive Administrator (EA) will collaborate with teams across functions and ensure/provide smooth and efficient support to the Executive Leadership Team.*100% On-Site, No Remote/Hybrid Schedule*Work Schedule will mirror CEO - must be flexible with hoursDuties &...
-
Executive Administrative Assistant
2 days ago
Phoenix, United States Unical Aviation Inc. Full timePosition Summary:Reporting to the Chief Executive Officer, position is in Glendale, AZ. The Executive Administrator (EA) will collaborate with teams across functions and ensure/provide smooth and efficient support to the Executive Leadership Team.*100% On-Site, No Remote/Hybrid Schedule*Work Schedule will mirror CEO - must be flexible with hoursDuties &...
-
Executive Administrative Assistant
1 month ago
Phoenix, United States US Tech Solutions Full timeContract Duration: 6 MonthsJob Description:The Administrative Assistant III will provide high-level administrative support to multiple VPs, handling a variety of specialized tasks with minimal supervision. The role demands proficiency in Microsoft Office, organizational skills, and multitasking capabilities to ensure seamless operations in a dynamic work...
-
Executive Administrative Manager
1 week ago
Phoenix, Arizona, United States Women's Health Arizona Full timeAbout the RoleAt Women's Health Arizona, we are seeking an experienced and highly skilled Executive Administrative Manager to oversee the day-to-day operations of our office. This is a full-time position that offers a competitive salary range of $65,000 - $85,000 per year, depending on experience.The ideal candidate will have a minimum of 3-5 years of...
-
Executive Administrative Assistant
2 weeks ago
Phoenix, Arizona, United States Private Fiduciary Full timeJob OverviewWe are a full-service Private Fiduciary firm seeking an experienced Executive Administrative Assistant to support our daily operations. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Responsibilities:Manage office supplies, ensure efficient workflow,...
-
Executive Administrator
2 months ago
Phoenix, United States Vaco Full timeVaco Phoenix is currently assisting a client in North Scottsdale in their search for an Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CEO. This is a fully onsite position, contract to hire, paying up to $48/HR! Responsibilities include: Heavy calendar setting- Travel, Appointments, Day to...
-
Vaco | Senior Executive Administrator
3 weeks ago
phoenix, United States Vaco Full timeVaco Phoenix is currently assisting a client in the West valley in their search for a Senior Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CEO. This is a fully onsite position, direct hire, paying up to $100k/yr! Responsibilities include: Heavy calendar setting- Travel, Appointments, Day to...
-
Senior Executive Administrator
3 days ago
Phoenix, United States Vaco Full timeVaco Phoenix is currently assisting a client in the West valley in their search for a Senior Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CEO. This is a fully onsite position, direct hire, paying up to $100k/yr! Responsibilities include: Heavy calendar setting- Travel, Appointments, Day to...
-
Phoenix, Arizona, United States Scion Staffing Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our executive team. As a key member of our team, you will be responsible for managing the daily operations of the executive office, ensuring seamless coordination and communication with internal and external stakeholders.About the...
-
Phoenix, Arizona, United States Employee Benefits International Full timeJob DescriptionThis is a full-time, on-site position at Employee Benefits International. As the Office Manager and Executive Assistant to the CEO, you will provide direct support to the CEO, overseeing administrative tasks, managing calendars, coordinating meetings, and maintaining phone calls. This role requires strong organizational skills, attention to...
-
Phoenix, Arizona, United States Employee Benefits International Full timeWhy Join Our Team?We are committed to providing a unique work environment that offers the perfect balance between autonomy and collaboration. As an Office Manager and Executive Administrative Assistant at Employee Benefits International, you will have the opportunity to make a meaningful impact on the company.What We Offer:A competitive salary of $60,000 -...
-
Executive Administrative Assistant
16 hours ago
Phoenix, United States PepsiCo Full timePepsiCo, Inc. - JobID: 352637 [Office Assistant / Receptionist] As an Administrative Assistant at PepsiCo, you'll: Provide administrative support in a professional, confidential and organized manner; Maintain calendars and schedule both on & off-site meetings; Monitor email and proactively respond to and coordinate issues; Answer and respond to incoming...
