Executive Administrative Assistant

2 days ago


Phoenix, Arizona, United States Private Fiduciary Full time

Job Overview

We are a full-service Private Fiduciary firm seeking an experienced Executive Administrative Assistant to support our daily operations. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities:

  • Manage office supplies, ensure efficient workflow, and maintain accurate records
  • Process incoming mail, respond to phone calls, and handle various administrative tasks
  • Prepare and issue payments using QuickBooks, manage check writing, and perform light case management
  • Interact with clients, provide exceptional customer service, and maintain confidentiality

Requirements:

  • Extensive knowledge of Microsoft Office, QuickBooks, and standard office equipment
  • Above-average written and verbal communication skills, multi-tasking, task prioritization, and problem-solving abilities
  • Demonstrated flexibility, willingness to learn office policies and procedures, and take ownership of task responsibilities

Compensation: $40,000 - $55,000 per year (dependent on experience), plus benefits package.



  • Phoenix, Arizona, United States U.S. Courts Full time

    Job Summary:We are seeking an experienced and highly organized Executive Administrative Coordinator to join our team at the U.S. Courts. This is a fantastic opportunity for a skilled administrative professional to work in a dynamic environment and support the success of our organization.About the Role:As an Executive Administrative Coordinator, you will...


  • Phoenix, Arizona, United States Other Executive Full time

    Job Title: Chief Nursing OfficerAbout the RoleThis is a critical leadership position that oversees all aspects of nursing practice at Other Executive. As a seasoned healthcare executive, you will be responsible for developing and implementing strategies to improve patient care, employee satisfaction, and operational efficiency.Key Responsibilities:Lead and...


  • Phoenix, Arizona, United States Vaco Full time

    **About the Role**Vaco is seeking an experienced Executive Administrator to support a CEO in North Scottsdale. This contract-to-hire position involves providing high-level administrative assistance in a fast-paced environment.**Key Responsibilities:**Calendar management and organizationErrands, call handling, and filingData entry and maintenance of...


  • Phoenix, Arizona, United States HealthyU Clinics Full time

    About HealthyU ClinicsHealthyU Clinics is a leading healthcare provider dedicated to delivering exceptional patient care and promoting healthy lifestyles.We are seeking an experienced Administrative Liaison to join our team and provide direct support to our senior leadership. This role will be instrumental in ensuring smooth daily operations, professional...


  • Phoenix, Arizona, United States Madison Elementary District Full time

    We are seeking a highly skilled Executive Administrative Support Specialist to join our team at Madison Elementary District. This is an exciting opportunity to work in a dynamic and supportive environment, where you will have the chance to make a real impact on the lives of our students and staff.About the RoleThe Executive Administrative Support Specialist...


  • Phoenix, Arizona, United States Private Fiduciary Full time

    Job OverviewWe are seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our staff, manage office supplies, and maintain accurate records.Key Responsibilities:Answer phones, obtain information, and transfer callsProcess incoming mail and distribute to...


  • Phoenix, Arizona, United States Bootz & Duke Sign Company Full time

    Job Summary\The Bootz & Duke Sign Company is a leading provider of comprehensive signage solutions. We are seeking a highly skilled Executive Assistant to support our executive team in sales and project management functions. This full-time, in-office position offers a competitive salary range of $24.00 - $30.00 per hour, depending on experience.\As an...


  • Phoenix, Arizona, United States Ultimate Staffing Services Full time

    Job OverviewThe Ultimate Staffing Services is seeking a skilled Administrative Assistant to join our team. This role involves providing exceptional support to executives and other personnel, ensuring seamless day-to-day operations.ResponsibilitiesSchedule appointments and maintain calendarsSchedule and coordinate meetingsCollate and distribute mailPrepare...


  • Phoenix, Arizona, United States JCO Workforce Solutions Full time

    Job OverviewJCO Workforce Solutions is seeking a highly skilled Multifaceted Administrative Coordinator to join our team. This role offers an excellent opportunity for individuals with exceptional administrative and organizational abilities.About the RoleWe are looking for a motivated individual who can perform various administrative tasks, provide support...


  • Phoenix, Arizona, United States US Tech Solutions, Inc. Full time

    About the RoleWe are seeking an Executive Support Specialist to join our team at US Tech Solutions. In this role, you will provide high-level administrative support to multiple VPs, handling a variety of specialized tasks with minimal supervision. This position requires advanced proficiency in Microsoft Office, strong organizational skills, and multitasking...


  • Phoenix, Arizona, United States Recovery Empowerment Network Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Recovery Empowerment Network. In this role, you will provide administrative support to the Director of Administration, ensuring seamless execution of daily tasks and projects.Key Responsibilities:Provide reception duties, including greeting...


  • Phoenix, Arizona, United States Sargent & Lundy, LLC Full time

    Company Overview:Sargent & Lundy, LLC is a leading provider of professional services to the electric power industry.Salary: $55,000 - $65,000 per year, depending on experience and qualifications.Job Description:As an Executive Support Specialist, you will provide administrative support to senior-level executives in our Chicago office. Your primary...


  • Phoenix, Arizona, United States JCO Workforce Solutions Full time

    About the RoleJCO Workforce Solutions is seeking an experienced Executive Support Specialist to provide administrative support to our senior management team. This is a full-time position that offers a competitive salary of $55,000 - $70,000 per year, depending on experience.ResponsibilitiesProvide high-level administrative support to senior management,...


  • Phoenix, Arizona, United States McCarthy Building Full time

    Are you a detail-oriented and organized individual with excellent communication skills? We are seeking an experienced Executive Support Specialist to join our team at McCarthy Building Companies. This is a 100% office-based position, located at our Phoenix, Arizona office. The ideal candidate will have a minimum of 5 years of administrative support...


  • Phoenix, Arizona, United States US Tech Solutions Full time

    About US Tech SolutionsUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions.We are seeking an experienced Executive Support Professional to provide high-level administrative support to multiple VPs, handling a variety of specialized tasks with minimal supervision.Job...


  • Phoenix, Arizona, United States Marriott International, Inc Full time

    Culinary Expertise at Marriott International, IncWe are seeking a highly skilled Executive Chef Assistant to join our team at The Phoenician a Luxury Collection Resort Scottsdale. This is a full-time, non-management position responsible for assisting in the preparation of ingredients and cooking food according to recipes and quality standards.


  • Phoenix, Arizona, United States Unical Aviation Inc. Full time

    Job Description:This position is an exciting opportunity to join Unical Aviation Inc. as a highly skilled administrative professional.We are seeking a talented individual to provide exceptional support to the Executive Leadership Team, ensuring seamless day-to-day operations and efficient management of multiple projects.The ideal candidate will have at least...


  • Phoenix, Arizona, United States PHOENIX FAMILY MEDICAL CARE PLLC Full time

    Job Summary:We are seeking a highly skilled Healthcare Administrative Assistant to join our team at PHOENIX FAMILY MEDICAL CARE PLLC. This role offers the opportunity to work in a fast-paced medical office environment and provide exceptional support to our healthcare professionals.The ideal candidate will have strong organizational skills, be proficient in...


  • Phoenix, Arizona, United States Recruiting Firm Full time

    Job OverviewWe are seeking an experienced administrative assistant to join our team at Recruiting Firm.The successful candidate will have excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, clients, and visitors.Responsibilities will include data entry, record-keeping, meeting minutes, and general...


  • Phoenix, Arizona, United States Arizona Gynecology Consultants Full time

    Career OpportunitiesWe're seeking a skilled Clinical Administrative Assistant to join our Arizona Gynecology Consultants team. As a key member of our administrative staff, you'll be responsible for coordinating patient care services, maintaining accurate records, and communicating effectively with patients, providers, and other stakeholders.Your duties will...