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Office Manager
2 months ago
Our client located in Nashville, TN is seeking a Office Manager to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the entertainment industry
The Office Manager i s a contract-to-hire opportunity with an onsite schedule.
Responsibilities:
Frontline Representation:
- Serve as the first point of contact for all visitors and callers, embodying the company's values and professionalism.
- Manage the reception area to ensure a welcoming and efficient environment.
- Provide support to employees by coordinating meeting rooms, handling correspondence, and managing office supplies.
- Facilitate internal communications and assist with onboarding processes.
Special Projects:
- Participate in and lead various projects that contribute to the improvement of office operations and employee experience.
- Collaborate with other departments on company-wide initiatives.
AV Setup and Technical Support:
- Oversee the setup and troubleshooting of audiovisual equipment for meetings and presentations.
- Ensure seamless operation of all technical aspects during events and conferences.
Facilities Management:
- Work closely with the facilities team to maintain a safe, efficient, and pleasant work environment.
- Act as a key player in emergency response and building maintenance processes.
Qualifications:
- Professionalism and Discretion: Demonstrated ability to maintain a high level of professionalism and confidentiality.
- Technical Proficiency: Experience with AV equipment and basic IT troubleshooting.
- Organizational Skills: Exceptional organizational and multitasking abilities.
- Communication: Strong verbal and written communication skills.
- Problem-Solving: Proactive in identifying issues and finding solutions.
- Customer Service Orientation: Dedication to providing excellent service to both internal and external stakeholders.
- Friendly, approachable, and service-oriented attitude.
- Ability to handle sensitive information with confidentiality.
- Professional appearance and demeanor.
- High energy level and ability to maintain a positive attitude in a fast-paced environment.
- High school diploma or equivalent; additional qualifications in office administration are a plus.
- Proven experience as a receptionist, front desk representative, or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Culture/Benefits:
While temp, Vaco provides a selection of benefits and career enhancements to enrich and protect the mental, physical, and financial wellbeing of Vaconians.
Job Title: Office Manager
Opportunity: Contract-to-Hire
Location: Nashville, TN
Salary: $20-24/hr
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal .
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
- Virginia residents may access our state specific policies here .
- Residents of all other states may access our policies here .
- Canadian residents may access our policies in English here and in French here .
- Residents of countries governed by GDPR may access our policies here .
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
