Associate Director, Financial Operations

The Associate Director is responsible for the management and oversight of the Financial Operations team comprised of two Analysts/Senior Analysts. This strategic position is responsible for the Division of Philanthropy’s financial reporting, including monthly revenue and expense reporting and analysis, as well as annual operating and capital budgeting and forecasting. The Associate Director will play a critical role in evaluating and redesigning key financial processes to enhance operational efficiency and accuracy. The role involves leveraging advanced analytics and data science methodologies to streamline operations and identify opportunities for process improvements. This role will provide high-level analyses and recommendations to senior management in support of departmental goals and objectives.

The Associate Director will act as liaison for several Institute departments, including: Accounts Payable, Purchasing, Financial Planning, Special Funds, General and Research Accounting, Grants and Contracts, and the Office of General Counsel (OGC). Reports to Assistant Vice President of Fiscal & Regulatory Management.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

Dana-Farber is currently undertaking an ambitious fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This multibillion-dollar campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign is focused on accelerating the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

APPLICATION REQUIREMENTS:

Resume and cover letter required with application submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Process Evaluation and Redesign

• Lead the assessment and redesign of existing financial processes to improve operational efficiency and reduce manual efforts

• Identify areas of improvement and implement process automation and standardization

• Collaborate with cross-functional teams to integrate best practices and innovative solutions into financial operations

• Financial Reporting and Analysis

• Presentation of financial results and analysis to management utilizing superior data visualization techniques and data science tools such as Python, Pandas, and Tableau to extract actionable insights

• Manage annual budget process for 30+ cost centers, including operating and capital budget, monthly expense reporting, and continuous adjustments

• Contract and Purchasing-Card Administration

• Supervise preparation and administration of all Division consultant, service, and event venue contracts, including review and approval by OGC, and payment of contract obligations.

• Administer and optimize corporate purchasing card program for Division, managing accounts and staff training

• Gift Process and Administration

• Manage booking and tracking of all pledges, including quarterly written correspondence with donors regarding scheduled and past due payments

• Facilitate all gifts of securities, including acting as primary contact for all donors and internal/external stakeholders, including valuing and communicating all new gifts

• Management of booking, valuation and reporting of all in-kind gifts

SUPERVISORY RESPONSIBILITIES:

Directly supervises two Analysts/Senior Analysts.

Bachelor’s degree required with concentration in accounting/finance preferred and a minimum 6-8 years’ experience, with a background in fiscal/regulatory-related issues. A Master’s degree is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Strong background in process improvement methodologies, especially related to financial operations

• Experience with SQL, Python, and VBA strongly preferred

• Experience with visualization techniques in Tableau and data science tools such as Pandas is strongly preferred

• Advanced proficiency in Microsoft Office

• Strong leadership and mentoring abilities

• Exceptional written communication

PATIENT CONTACT:

No.

WORKING CONDITIONS:

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. Some evening and weekend work may be required.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values.

DFCI DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

We’re hiring Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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