Operations Services Coordinator

3 days ago

Brookline, United States Public Schools of Brookline Full time

OPERATIONS SERVICES COORDINATOR

The Public Schools of Brookline, MA September 2024

DESCRIPTION

The Public Schools of Brookline, MA (PSB) is seeking a dynamic individual for the position of Operations Services Coordinator. This role collaborates closely with School and Town Departments in ensuring safe and efficient school facilityoperationsandtransportationservices,andallotherrelatedworkasrequired.

Essential Duties and Responsibilities


Facilities

  • Work with the Town Building Department, HVAC Department, and vendors for proper daily maintenance, improvements, repairs, and renovations to existing school buildings.
  • Coordinate and schedule the upkeep, repair, maintenance of school buildings, ensuring a safe environment for all users.
  • Conduct regular inspections of buildings to maintain high standards of safety and functionality.
  • Supervise the preventative maintenance program, updating the work order system for equipment, materials, and services, overseeing the distribution and timely completion of work orders.
  • Monitor compliance with local, state, and federal regulations, including fire, building, ADA codes.
  • Supervise the planning and execution of minor construction and renovation projects through completion and close out, including attending meetings, and communicating with internal and external stakeholders.
  • Ensure projects are completed on time, within budget, and to the highest quality standards.
  • Assist with developing and implementing long-term capital improvement plans and establish priorities for operations (moving, furniture and equipment ordering, etc.), maintenance, and other projects.
  • Support the Director with leases and service contracts in accordance with the school needs and operating budget.
  • Assist with monitoring and tracking project schedules, asset inventories, Department budgets and annual expenditures; running reports; performing financial analysis, spending trends; preparing purchase orders; and researching cost savings options.
  • Provide quality assurance, respond to questions, requests, customer service concerns, and complaints, and refer any unresolved issues to the Director.
  • Communicate effectively and regularly with the Director of Operations to keep them aware of all ongoing operations, situations and events.
  • Participate on various School and/or Town committees, representing the Director.


Transportation

  • Serves as a District liaison to bus vendors.
  • Work with the Principals, school staff, Special Education Department, Homeless, and BEEP staff, on route development, stop creation, stop changes and arrival drop off and dismissal pick up.
  • Work closely with the Town’s Transportation Department and Brookline Police Department on the safety of all new bus stops and securing any signage needed or recommended.
  • Ensures service providers are providing services in a safe, timely manner and that all vehicle safety inspections are submitted
  • Verifies that all driver background checks are completed and drivers are current with the appropriate endorsement to transport school children.
  • Utilizes routing software and GPS to plan bus and van routes.
  • Project cost calculations to build budget and cost estimates for services.
  • Collects data and creates backup documentation support cost estimates for budget building and timely collection and sign-off of monthly or biweekly vendor invoices.
  • Uses the PSB’s student database system to determine ridership; updates system to reflect actual ridership.
  • Rides AM and PM routes as needed during the school year.
  • Collaborates with Principals and other District personnel on safety concerns, student discipline, etc.
  • Attends professional associations/affinity group meetings and workshops.

Education and Experience:

  • Associate’s Degree required. Bachelor’s degree preferred.
  • Three to five years of related experience of facilities management, project management and planning, building and office operations, and logistics experience, preferably in a supervisory capacity. An advanced degree will be considered in lieu of equivalent years of experience.
  • Municipal experience preferred or an equivalent combination of education and experience.
  • Massachusetts Certified Public Purchasing Official (MCPPO) certification preferred.
  • Experience with routing software preferred.

Knowledge, Ability and Skill:

  • General knowledge of building maintenance processes, construction principles, procurement policies, and building systems.
  • Demonstrated skill in project management and use of technology to identify and analyze key performance metrics.
  • Ability to read and interpret construction drawings, plans, and specifications.
  • Strong problem-solving, leadership, and organizational skills.
  • Ability to resolve conflicts and maintain harmonious working relationships throughout the organization and with other agencies and departments.
  • Excellent communication skills, both oral and written.
  • Maintain effective communication with staff, building occupants, committees, management, other Departments including Heating, Ventilation and Air-Conditioning (HVAC), vendors, and the public.
  • Must be, or become knowledgeable about state and federal student transportation laws and regulations.
  • Proficiency in computer applications, including Google docs, word processing, and spreadsheets.
  • Strong budget planning and management skills.
  • Ability to manage multiple tasks and prioritize effectively. Strong initiative and follow-through.
  • Possession of a Massachusetts Class D valid motor vehicle operator’s license.

Compensation and Benefits:

  • Competitive salary range of $80,000 to $92,500. Salary based on qualifications and experience.
  • Competitive benefits package including health insurance, retirement plans, and paid time off.
  • Opportunities for professional growth and development.

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