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Administrative Associate
2 months ago
At Boston Children's Hospital, we are seeking a highly skilled and detail-oriented Senior Administrative Associate to join our team in the Division of Developmental Medicine.
The successful candidate will provide administrative support to the Division Director, Division Program Manager, and Executive Assistant to the Chief, ensuring the smooth operation of the Division office and related functions.
Key Responsibilities:- Schedule appointments and meetings, prepare meeting agendas, and order supplies and equipment as needed.
- Process reimbursement for Division faculty and staff, and serve as the initial contact point for Clinical Research Lab (CRL) related requests.
- Coordinate clinical research review process, maintain database of small-funding opportunities, and update research resources on website and other internal online platforms.
- Provide support for faculty on publications, including literature reviews and publication formatting.
- Maintain Division's online Mendeley library of journals articles, book citations, and other materials related to the research, clinical, and educational mission of the Division.
- Track all scientific publications and presentations in the Division for creation of reports.
- Provide data entry assistance and training to faculty in updating Digital Measures (online tool for tracking teaching, research, and clinical care activities).
- Update and maintain Division REDCap database for research studies and compile periodic reports and other information as needed.
- Assist in maintenance of Division's Centralized Tracking Research Participant Database.
- Participate in the recruitment of research staff in the CRL by screening new requests for internships/employment and scheduling interviews.
- Coordinate faculty requests for data queries related to clinical research or grant preparation.
- High-school or GED diploma
- 2 years of related experience
