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Office/Administrative Assistant

2 months ago

Chicago, United States Spirits Investment Partners Full time

Office/Administrative Assistant

The ideal candidate will exhibit professional standards, excellent communication skills, take initiative on various projects and tasks, and prioritize daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suite employees will ensure your success and provide an opportunity for growth in this role.

Role Description:

This is an entry level position, with some administrative tasks on an ongoing basis suited for a motivated self-starter who can thrive in an entrepreneurial "all hands-on deck" atmosphere

Primary Responsibilities

  • Office:
  • Greet Visitors
  • Order and maintain office supplies and food
  • Responsible for office upkeep
  • Manage and maintain office files
  • Assist Sales & Marketing teams to ship out samples and merchandise
  • Keep samples and merchandise inventory list up to date
  • Manage Corporate Apartment - coordinating remote workers' time in Chicago, and reserving apartment(s) ahead of visits
  • Manage housekeeping for corporate apartments and Chicago office.
  • Manage office-related vendor relationships: Uline, Printer, IT, Office cleaner, Courier service, etc.
  • Act as the point of contact for employee needs, in office and remote workers.
  • Ad hoc support:
  • Coordinate & support travel for C-Suite team, excluding CEO
  • Order lunch daily for CEO; Order lunch 1x/week for Chicago office
  • Support Field Marketing team with liquor ordering via Distributor for in-office supply.
  • Event Assistance:
  • Assist Executive Assistant with occasional event planning, outside of office
  • Assist Executive Assistant with monthly Chicago office "outings" - Happy Hours/Employee Birthdays
  • Manage occasional in-office events, including coordinating any logistics or requests needed.
Qualifications
  • Must live in the Chicago Metro area
  • Must have personal car for occasional office errand running
  • Strong interpersonal and communication skills
  • Close attention to detail
  • Willingness to pivot tasks, in a time crunch
  • Ability to multitask and handle personnel across our different brands
  • Proficient in Microsoft Office suite
  • Strong problem-solving skills and interest in our industry is a plus