Office Administrator

1 month ago


Chicago, United States Insight Global Full time

The Office Administrator is responsible for managing the day-to-day operations of an office, ensuring smooth workflow and efficient administrative support. The role typically involves a mix of clerical, organizational, and communication tasks, aimed at supporting office staff and maintaining an effective working environment. Below is a detailed job description for an Office Administrator:

Job Title: Office Administrator

Key Responsibilities:

1 Office Management:

◦ Oversee the general maintenance of the office, ensuring it is clean, organized, and conducive to work.

◦ Order and maintain office supplies, equipment, and stationery.

◦ Coordinate office moves, repairs, and maintenance schedules.

2 Administrative Support:

◦ Provide administrative support to management and staff, including scheduling meetings, appointments, and managing calendars.

◦ Draft, proofread, and distribute correspondence, reports, and presentations.

◦ Assist with travel arrangements, including booking transportation and accommodations.

3 Communication:

◦ Act as the first point of contact for phone calls, emails, and visitors.

◦ Direct inquiries to appropriate departments or individuals.

◦ Ensure internal communication is streamlined and efficient.

4 Financial and Record Keeping:

◦ Manage office budgets and track expenditures, ensuring cost-efficiency.

◦ Prepare and maintain financial records, invoices, and purchase orders.

◦ Assist with billing and processing of payments as needed.

5 Human Resources Support:

◦ Assist with recruitment, onboarding, and employee record-keeping.

◦ Maintain personnel files and ensure compliance with company policies.

◦ Help coordinate employee training and development programs.

6 Event and Meeting Coordination:

◦ Organize office events, meetings, and conferences, including venue arrangements, catering, and equipment setup.

◦ Prepare agendas, take meeting minutes, and follow up on action items.

7 Document Management:

◦ Maintain filing systems, ensuring documents are properly archived and accessible.

◦ Ensure compliance with legal and regulatory requirements regarding document storage and confidentiality.

Required Skills and Qualifications:

• High school diploma or equivalent; degree in Business Administration or related field preferred.

• Proven experience as an office administrator, office assistant, or in another relevant administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational, multitasking, and problem-solving skills.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and manage sensitive information.

  • • Basic understanding of office finance and budgeting.


  • Office Administrator

    13 hours ago


    Chicago, United States HRBoost, LLC. Full time

    Company OverviewIGS Plantscaping Group began offering home and office plant services tp the Chicago in 1971, under the name Interior Garden Services. Our full service interior landscaping company has grown by paying attention to our individual clients’ needs, continuing to exceed client expectations, and by providing exceptional value and customer service....

  • Office Administrator

    2 weeks ago


    Chicago, Illinois, United States Apna Ghar Inc Full time

    About UsAt Apna Ghar Inc, we are committed to providing critical services to end gender violence and promote gender and racial justice. Our team is dedicated to creating a safe and inclusive environment for all individuals.Job DescriptionWe are seeking an Office Administrator to support the daily operations of our agency. The successful candidate will be...


  • Chicago, United States Infuse Hospitality Full time

    SummaryThe Office Administrator will play a vital role in ensuring our office runs smoothly and efficiently. This position involves providing executive support, managing office operations, maintaining a tidy work environment, and managing monthly team communications. The ideal candidate will be detail-oriented, able to manage multiple tasks, and contribute...

  • Office Administrator

    2 months ago


    Chicago, United States Infuse Hospitality Full time

    SummaryThe Office Administrator will play a vital role in ensuring our office runs smoothly and efficiently. This position involves providing executive support, managing office operations, maintaining a tidy work environment, and managing monthly team communications. The ideal candidate will be detail-oriented, able to manage multiple tasks, and contribute...

  • Office Administrator

    2 weeks ago


    Chicago, Illinois, United States Chapman & Cutler Full time

    At Chapman & Cutler, we are seeking an experienced Office Administrator to join our team in Chicago. This is a full-time position that requires a highly organized individual with excellent communication and interpersonal skills.The estimated annual salary for this role is $55,000 - $65,000, depending on experience.Job Responsibilities:We are looking for...


  • Chicago, United States Beacon Hill Full time

    Our client, a forward-thinking global law firm with aa new Chicago office is seeking an experienced Office Administrator to oversee day-to-day operations at our Chicago office, ensuring a seamless and efficient environment for attorneys and staff.Responsibilities:Supervise, train, and mentor administrative and legal support staff.Manage office services,...


  • Chicago, United States Beacon Hill Full time

    Our client, a forward-thinking global law firm with aa new Chicago office is seeking an experienced Office Administrator to oversee day-to-day operations at our Chicago office, ensuring a seamless and efficient environment for attorneys and staff.Responsibilities:Supervise, train, and mentor administrative and legal support staff.Manage office services,...


  • Chicago, Illinois, United States Cook County Full time

    **Job Title:** Chief Administrative Officer**Estimated Salary:** $90,000 - $120,000 per yearCook County Government is seeking a skilled Chief Administrative Officer to oversee the development and implementation of administrative policies and procedures. This role will work closely with the Chief of Staff and President to ensure seamless day-to-day operations...


  • Chicago, United States Vivia Full time

    Our Office Admins are responsible for providing comprehensive administrative support to the community mental health center. This role requires proficiency in Microsoft Applications, effective communication of consent forms in patient-friendly language, and meticulous organization skills. Experience in AthenaOne or other EHRs is preferred. The OA ensures all...


  • Chicago, United States Vivia Full time

    Our Office Admins are responsible for providing comprehensive administrative support to the community mental health center. This role requires proficiency in Microsoft Applications, effective communication of consent forms in patient-friendly language, and meticulous organization skills. Experience in AthenaOne or other EHRs is preferred. The OA ensures all...


  • Chicago, Illinois, United States Anixter Center Full time

    Job Title: Chief Administrative OfficerEstimated Salary: $100,000 - $130,000 per yearAbout Anixter CenterAnixter Center is a leader in the industry, seeking an exceptional Chief Administrative Officer to lead our administrative team.Job Description:The Chief Administrative Officer will be responsible for overseeing the entire administrative function,...


  • Chicago, United States League of Women Voters of Illinois Part time

    Job DescriptionJob DescriptionAdministrative Contractor Help Wanted AdvertisementAbout the JobCompany DescriptionThe League of Women Voters of Illinois (LWVIL) is a 105 year old, non-profit organization that works to protect fair elections and increase civic engagement. We endeavor to influence public policy through education and advocacy. LWVIL offices are...


  • Chicago, Illinois, United States Chicago Retina Inc Full time

    Job Title: Medical Office AdministratorWe are seeking an experienced Medical Office Administrator to join our team at Chicago Retina Inc. This is a full-time opportunity to work in a fast-paced medical office environment.Responsibilities:Provide exceptional patient care and ensure a smooth transition into clinical or cosmetic visitsEnsure accurate and timely...


  • Chicago, Illinois, United States BROKERS TWO INC Full time

    Job DescriptionBROKERS TWO INC is seeking a highly organized and detail-oriented Office Administrator Assistant to join our team. In this role, you will be responsible for providing exceptional customer service, answering multi-line phones, taking messages, and scheduling appointments. You will also be responsible for data entry, maintaining company files,...


  • Chicago, United States Spirits Investment Partners Full time

    Office/Administrative Assistant The ideal candidate will exhibit professional standards, excellent communication skills, take initiative on various projects and tasks, and prioritize daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suite employees will ensure your success and provide an opportunity for growth...


  • Chicago, United States United Service Companies Full time

    Administrative Office Assistant Primary Duties Preparing Expense Reports Setting/Managing Calendar for Executives Making Travel Arrangements Organizing files and spreadsheets Preparing logs to track all correspondence Other office jobs as necessary Requirements Proficient Microsoft office, (excel, word) PowerPoint Organizational skills Creative writing...


  • Chicago, Illinois, United States Spirit Investors Full time

    Job OverviewThe Office/Administrative Assistant will provide exceptional support to the C-Suite team, ensuring seamless day-to-day operations in our Chicago office.Salary: $55,000 - $65,000 per year.Key ResponsibilitiesOffice Management: Greet visitors, maintain office supplies and food, ensure office upkeep, manage files, and assist sales & marketing teams...


  • Chicago, United States Chicago Retina Inc Full time

    Job DescriptionJob DescriptionFront office medical receptionist serves as initial interface for patients. Employee responsible to ensure patient makes a smooth transition into clinical or cosmetic visit. Responsible to ensure patient information and demographics are entered quickly and correctly. Providing accurate and professional telephone support for...


  • Chicago, Illinois, United States Athletico Physical Therapy Full time

    Job Title: Physical Therapy Office AdministratorAbout Athletico Physical Therapy:Athletico Physical Therapy is a leading provider of physical therapy services in the US. Our mission is to empower people, inspire hope, and transform lives through exceptional, progressive, and cost-effective fitness, performance, and rehabilitative services. We are committed...


  • Chicago, Illinois, United States Costa Ivone LLC Full time

    Job Summary: Office Reception and Administrative AssistantWe are seeking a highly skilled and customer-oriented individual to join our team as an Office Reception and Administrative Assistant. In this role, you will be responsible for managing our front desk, performing various administrative tasks, and providing exceptional customer...