Executive Administrative Assistant

1 week ago

Arlington, United States Halvik Full time
Halvik is a highly successful company that puts people first, and we are looking for someone just like you. We are committed to delivering smarter IT-driven solutions bolstered by quality and innovation to help our customers succeed. Come be a part of something truly special
We are looking for a cleared Executive Assistant for our government client near Arlington, VA.
Responsibilities:
  • Perform SACO duties such as tracking and maintaining control over Directorate internal and external tasks; ensuring appropriate coordination of responses within and outside the organization.
  • Provide reminders supporting compliance of these staff actions.
  • Perform actions in the Task Management Tool system as required.
  • Review Action Officer products routing through to the Director. Products will be reviewed for formatting, readability, tense (active voice), and grammar as documents will be signed by G-4 senior leadership.
  • Support the Director and Division Chiefs by tracking and coordinating tasks and ensuring tasker timelines are met.
  • Daily provide to the Director: calendar support, correspondence support, providing reminders that support staff action compliance, daily accountability of Directorate personnel, and creation of travel orders in the Defense Travel System (DTS).
  • Collect and review Directorate level reports, summaries and correspondence for format, content, and follow the guidance and compliance in Army Regulation 25-50.
  • Track the status of mandatory training requirements to support timely compliance.
  • Track administrative requirements such as requirements related to the civilian personnel system inputs (Job descriptions, goals and objectives, counselling's, evaluations, Individual Development plans (IDPs) to prescribed timelines. Provide support to similar data keeping as directed.
  • Publish or modify via administrative updates to Directorate files and postings on SharePoint to include the organization and maintenance of Directorate files on the G-4's electronic shared drives.
  • Assist with the planning, preparation, coordination, and setup of Directorate level meetings, video teleconferences, and conferences. Develop and coordinate meeting documents such as agendas and meeting minutes - in conjunction with IT.
  • Participate in the weekly DCS, G-4 Executive Officer meetings and attend any other required meetings as directed.
  • Plan, track, create and modify all calendar items as directed by the Director, working with Directorate representatives and others within and outside the organization. Provide the calendar daily or as requested by the Director.
  • Other functions as directed by supervisor.
Qualifications:
  • Active DoD Secret Clearance
  • Associate's degree and 4 years of relevant experience OR 7 years of experience offering support at the executive level.
  • Must possess outstanding verbal and written communication skills to include advanced use of MS Teams, MS PowerPoint, MS Word and MS Excel in order to communicate information effectively.
  • Must be able to maintain effective working relationships with a range of staff levels: General Officers, Senior Executive Service Members, Department of the Army Civilian, Military Personnel, and Contract staff.
Halvik offers a competitive full benefits package including: Company-supported medical, dental, vision, life, STD, and LTD insurance Benefits include 11 federal holidays and PTO. 401(k) with company matching Flexible Spending Accounts for commuter, medical, and dependent care expenses Tuition Assistance Charitable Contribution matching
Halvik's pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Halvik'spay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

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