Administrative Assistant for CME/Medical Staff Services

5 days ago

Dallas, United States Methodist Health System Full time

Hours of Work :

8am-430pm

Days Of Week :

Tues-Friday

Work Shift :

8X4 Day (United States of America)

Job Description :

Your Job:

Administrative Assistant professional provides general office and secretarial support services to include basic filing, reception, telephone, and word processing responsibilities. This Role Supports and promotes the vision, mission, and strategic plans of Methodist Health System

Your Job Requirements:

• High school Diploma or Equivalent required

• 2 years of related office experience

• Able to professionally and effectively communicate (orally and in writing).

• Able to type at least 40 words per minute

• Intermediate to advanced level of proficiency in computer skills using Microsoft Office.

Your Job Responsibilities:

•Manages the expirables process for medical staff services

Generates accurate reports for management including utilization of graphs or merge of documents when requested.

• Maintains accurate files including facilitating requests for files made by other departments; where applicable, timely processing of files requested by customers or other third-parties; preparing files for off-site storage or scanning; and tracking files outside of the department.

• Maintains CME database for timely transition of activities to the TMA or other accrediting bodies.

• Responsible for entering in purchase requisitions, check requests and overseeing charges related to CME budget.

• Performs accurate and efficient data entry for selected databases, including CME attendance as requested.

• Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collect, sort and distribute all incoming and outgoing mail; greet and assist department visitors; schedule and prepare materials as requested for meetings and appointments; schedule travel; coordinate meetings.

• Responsible for preparation, accuracy, and completeness of office communication including correspondence with other departments/individuals, preparation and distribution of minutes, and other documents as requested. Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested.

• Communicate clearly and openly

• Build relationships to promote a collaborative environment

• Be accountable for your performance

• Always look for ways to improve the patient experience

• Take initiative for your professional growth

• Be engaged and eager to build a winning team

Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare , Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we’ve earned:

  • Magnet® designations for Methodist Dallas, Methodist Charlton, Methodist Mansfield, and Methodist Richardson Medical Centers

  • 150 Top Places to Work in Healthcare by Becker’s Hospital Review , 2023

  • Top 10 Military Friendly® Employer, Gold Designation, 2023

  • Top 10 Military Spouse Friendly® Employer, 2023

Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare , Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we’ve earned:

  • Magnet® designations for Methodist Dallas, Methodist Charlton, Methodist Mansfield, and Methodist Richardson Medical Centers

  • 150 Top Places to Work in Healthcare by Becker’s Hospital Review , 2023

  • Top 10 Military Friendly® Employer, Gold Designation, 2023

  • Top 10 Military Spouse Friendly® Employer, 2023

Equal Opportunity Employer

It is the policy of Methodist Health System (MHS) to select, develop, and promote employees based on individual ability and job performance. It has been, and will continue to be, the policy of MHS to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, religion, national origin, age, sex, sexual orientation, gender expression, disability, marital status, genetic information or ancestry. This policy affects decisions including, but not limited to, an employee’s compensation, benefits, terms and conditions of employment, opportunities for promotion, training, development, transfer all other privileges of employment. MHS is committed to maintain a working environment free of intimidation, workplace discrimination and harassment. Retaliation or attempted retaliatory behavior that occurs as a result of an employee’s exercise of their rights under this policy or any other statutorily protected right is strictly prohibited and will be grounds for disciplinary action.

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