Administrative Clerk

2 days ago

Nashville, United States Abacus Full time

Candidates Request Form 1 Job Title dministrative Clerk 2 Client Company/Dept. Name Department of Justice 3 ddress 719 Church Street, Suite 3300 City Name Nashville State Name TN-Tennessee Zip Code 37203 If others (Address) 4 Bill Rate Min: $ Max: $ 5 6 Duration of the project Project Start Date ugust 31, 2023 Project End Date ugust 30, 2028 Due date for Resume submission July 26, 2023 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description BACKGROUND
The Department of Justice, United States Attorney's Office (USAO), Middle District of Tennessee has a requirement for a Contractor to perform as a Clerk in the Administrative Division in the Nashville, Tennessee office. The USAO requires clerical/receptionist support services to support the Division.
SCOPE OF WORK
Serves as, Clerk, responsible for providing a wide variety of services in support of the Administrative Division. The work requires the knowledge of general clerical support.
1. REQUIREMENTS
The Contractor shall provide services to include, but not limited to the following:
1a. Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member. Final copy may be in one of several formats, each requiring the use of advanced functions to perform extensive editing functions and frequently involving specialized terminology.
- Uses a variety of advanced word processing functions, e.g., to create tables of contents and lists of exhibits. Creates, copies, edits, makes insertions and deletions, and moves text throughout a single document and from one electronic word processing file to another. Stores, retrieves, and prints a variety of documents to include those requiring complex formats such as graphics or tables within text. Ensures documents are in proper format, and that spelling, punctuation, capitalization, and grammar have been verified. Consults with document author to resolve questionable material.
- s required, secures statistical or other information from files and related sources when required, and inputs selected information into appropriate database or spreadsheet files. Sorts, calculates and retrieves data for standard reports, uses graphics software to provide graphic symbols, charts and graphs for viewgraphs.
- Utilizes, as required, other software applications. Overall work assignment is characterized by a varied and advanced functions of one software type and/or a variety of functions of more than one software type to perform assignments.
1b. Provides a variety of ancillary office support functions requiring some subject-matter knowledge of the assigned unit's programs and operations. In this regard performs a full range of clerical assignments.
- General responsibility for support of sections within the Administrative Division with special emphasis on back-up for the front desk.
- Escorts visitors for the Administrative Division (maintenance personnel, service technicians, shred company, etc.).
- Maintains supply stock levels in all the supply locations and notifies Procurement when supplies need to be re-ordered.
- Helps to maintain the supply stock rooms and ensures they are clean and organized.
- Mail runs (this will include the need to take certified mail to the post office 4 blocks away).
- Checks copier levels of paper, toner, staples, waste toner level and general workability. Notifies IT if there are any errors.
- Moves supplies and equipment that arrives to the proper storage or staging area at the direction of the Administrative Division staff that is responsible for said items.
- Provides support for reception "Front Desk ". Meeting and greeting visitors, logging them into the visitor system and notifying the person they are here to see. Answers the telephone and forwards the call, takes a message and delivers it to the appropriate individual, or screens the call for referral to a different agency if appropriate. Court calls must be sent to the appropriate legal staff that will properly respond to the call.
- ssists receptionist in assignment of conference rooms, applying postage to letters/packages and certified mail. Receives and ships UPS/FedEx. Receives and distributes hand delivery items to internal staff and visitors as appropriate.
- While manning the front desk, monitors the CCTV of the exterior doors, resets the alarm panel when appropriate and communicates with the MegaCenter of the status of alarms that go off.
- Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
- Sorts and arranges material for filing and files material in alphabetical, numerical or chronological order. Locates filed material based on working knowledge of office filing system. Receives case files or other materials which have been classified and files under established file headings. Prepares cross references as necessary and as required, participates with office staff m file close-out.
- Performs other related duties as assigned. 9 Skill set info The Contractor shall provide a Clerk with the knowledge, skills, and abilities to perform the duties as specified herein. The General Clerk shall be proficient in Microsoft Office software programs (i.e., Word, Excel and Outlook).
- Skill in meeting and dealing with people in a courteous and tactful manner.

- Skill in managing schedules and deadlines to accomplish activities while remaining on target.
- Skill in operating a computer terminal, or personal computer, in order to produce a wide range of documents.
- t minimum, a high school diploma or GED.
- minimum of three-year experience with clerical duties in a professional environment. 10 Education t minimum, a high school diploma or GED. 11 Certifications (if required) 12 Documentation Required for submission 13 Work Hours Monday through Friday 0830 to 1700 hrs 14 15 Work authorization required US Citizen & GC 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any

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