Pharmacy Purchasing Assistant

1 month ago


Grand Rapids, United States Metro Health Full time

Metro Health (now the University of Michigan Health-West) is looking for a Pharmacy Purchasing Assistant. Under supervision of the Pharmacy Purchasing Coordinator (PPC), the Pharmacy Purchasing Assistant has the primary responsibilities to ensure an appropriate supply of stock of pharmaceuticals and related supplies in a cost effective manner. Supplies will include medicinal, intravenous solutions, tubing, diagnostic agents, ancillary supplies, general supplies, and others as deemed necessary or by direction of either the Pharmacy Purchasing Coordinator or Director of Pharmacy Services. (DOP) Essential Functions and Responsibilities: Purchase pharmaceuticals, biologicals, and necessary supplies Assist with the ordering of pharmaceuticals from the primary, secondary, and 340B authorized vendors, as well as and direct orders with manufacturers. Utilizes reports or other tools available in the Hospital information system to gather data concerning the utilization of pharmaceuticals. Prepares purchase orders as needed. Assists with the order, receiving, documentation, and appropriate storage and security of any controlled substances. Checks in orders received from vendors. Unpacks, stickers, and places orders received in a timely manner to their appropriate location. Assists with the product arrangement and storage to ensure that look-a-likes, products with similar packaging, or other safety related issues are addressed. Ensures the integrity of medications by assuring storage under proper conditions throughout the entire product transit and subsequent storage within the facility. Communicates in a timely manner any product damage, shortages, and/or mispicks to the PPC associated with any received orders. Responsible for checking inventory against invoice to ensure accuracy and communicating order discrepancies to the PPC. Issues medications and/or supplies to other departments. Assists with the inter-facility lend/loan situations. Assist with product returns, outdates and exchanges as necessary. Assist with price updates and/or charges. Assists with maintaining the charge master. Assists with performing financial and other audits as necessary. Organizes outdates and overstock for return to vendor for credit. With respect to recalled drugs and or supplies assists or completes the following: Communicates with all recall affected areas. Documents the recall as appropriate. Pulls recalled products from affected areas. Works with the DOP, Clinical Pharmacy Staff, and or other health professionals to determine an appropriate replacement product. Procures replacement products. Assists with documenting any non-contract based purchases associated with backorders, product shortages, and/or recalls, and tracks any charge-backs associated with such activities. Assists with the procurement of medications and/or supplies via patient assistance programs, and maintains an appropriate documentation trail. Works with other Hospital and Pharmacy staff to manage product shortages to minimize impact on pharmaceutical inventory levels, or patient care. Notifies appropriate pharmacy staff of any product shortage, discontinuation, or backorder that may affect patient care. Assists with preparing for and performing the physical inventory. Responsible for rotating stock to ensure use prior to expiration date. Responsible for maintaining clean and organized shelves including, but not limited to, ensuring appropriate and accurate shelf tags and/or bar codes. Assist with the acquisition of products for emergency use. Restocks active dispensing areas including unit dose, intra


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