Administrative Assistant

1 week ago

De Soto, United States Enerfab Full time
Title: Administrative Assistant / Billing
Division: EPI Midwest
Reports to: Project Coordinator
Location: DeSoto, Kansas
Hourly, Non-Exempt: $25 - $28/hour

Are you ready to kick-start your career in the construction industry? Our thriving industrial construction company is in search of an enthusiastic and organized Administrative Assistant to join our team. This role is perfect for individuals with limited experience but a strong drive to excel, work hard, and be valued for their contributions. As a key player in our office, you'll support various administrative and clerical tasks while assisting our office staff in maintaining smooth communication with clients and vendors. Prior industry experience is not essential, but a can-do attitude and a willingness to learn are a must. If you're eager to embrace a fantastic opportunity in administrative support, we're excited to connect with you

SUMMARY
The Administrative Assistant is responsible for providing a variety of administrative tasks to support the efficient operations of the office. They will be responsible for managing providing general administrative support to ensure the smooth operation of our construction site office. The ideal candidate will be detail-oriented, highly organized, and capable of multitasking in a fast-paced environment.

RESPONSIBILITIES:
  1. Timekeeping and Time Entry:
    • Manage and maintain accurate timekeeping records for employees.
    • Enter and update time and attendance data in the company's systems.
    • Generate reports on time-related metrics as needed.
  2. New Hire Onboarding:
    • Assist in the onboarding process for new employees.
    • Coordinate orientation sessions and ensure necessary paperwork is completed.
    • Facilitate the setup of new hires with required equipment and access.
  3. Billing Assistance:
    • Provide support in billing processes, including preparing invoices and reconciling billing discrepancies.
    • Collaborate with the finance department to ensure accurate and timely billing.
  4. General Administrative Support:
    • Respond to inquiries and provide information to employees and external partners.
    • Manage and organize office documentation and files.
    • Handle incoming calls and correspondence.
  5. Calendar Management:
    • Assist in scheduling appointments, meetings, and events for team members.
    • Coordinate and arrange travel arrangements as needed.
  6. Data Entry and Record Keeping:
    • Enter and update various data in company databases.
    • Maintain organized records and documentation.
  7. Other Tasks as Requested:
    • Undertake additional administrative tasks and projects as requested by management.
    • Flexibility to adapt to changing priorities and responsibilities.
QUALIFICATIONS:
  • Minimum High School Diploma or equivalent. Associates degree or higher a plus.
  • 1-2 years of proven experience as an administrative assistant or similar role; additional qualifications in office administration or related field is a plus.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in work.
  • Ability to handle sensitive and confidential information with discretion.
  • Willingness to learn
WORK ENVIRONMENT AND EXPECTATIONS:
  • Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.
  • Requires a consistent physical presence at the office to oversee shared services functions and employees, normally achieved by working standard business hours. Certain positions will require flexibility of working hours to meet the demands of the job and the direction of the manager.
The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL REQUIREMENTS
  • Prolonged periods of standing and walking.
  • Requires lifting, positioning, pushing, and/or pulling.
  • Prolonged periods sitting at a desk and working on a computer.
This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

Enerfab is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S.

  • Administrative Assistant

    4 weeks ago

    De Soto, Kansas, United States Cupertino Electric Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide daily support to our Data Center team.The successful candidate will engage with and support a team of Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Coordinator

    4 days ago

    De Soto, Kansas, United States Enerfab Full time

    Company OverviewEnerfab is a thriving industrial construction company in search of an organized and enthusiastic Administrative Assistant to join our team. We offer a fantastic opportunity for individuals with limited experience but a strong drive to excel and contribute to the company's success.SalaryThe hourly rate for this position is estimated to be...

  • Administrative Coordinator

    2 days ago

    De Soto, Kansas, United States Cupertino Electric Full time

    **Company Overview**Cupertino Electric, Inc. (CEI) has been a leader in delivering high-profile, complex projects for nearly 70 years. We pride ourselves on our commitment to integrity, problem-solving, and innovation.We build mission-critical data centers throughout the U.S., ensuring crucial information is always available and secure. With over 11.5...

  • Administrative Support Specialist for Data Center Infrastructure

    3 weeks ago

    De Soto, Kansas, United States Cupertino Electric Full time

    About the RoleWe are seeking a highly organized and dynamic Administrative Assistant to provide daily support to our Data Center team. This key team player is vital in ensuring information flow between office, field, vendors, and general contractors.

  • Branch Office Administrator

    3 weeks ago

    De Soto, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    2 months ago

    De Soto, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Assistant Site Manager

    5 months ago

    De Soto, United States Global Industrial Contractors LLC Full time

    Please note: This position is a contract position scheduled to last at least a year, probably longer. Full company benefits will be provided for the duration of the project.Assistant Site Manager assists the Site Manager by managing whole field activities associated with the project and supervising field construction work done by subcontractors and...

  • Assistant Site Manager

    2 months ago

    De Soto, United States Global Industrial Contractor Full time

    Please note: This position is a contract position scheduled to last at least a year, probably longer. Full company benefits will be provided for the duration of the project.Assistant Site Manager assists the Site Manager by managing whole field activities associated with the project and supervising field construction work done by subcontractors and...

  • Administrative Assistant

    2 months ago

    De Witt, United States Sapphire Recruitment, Inc. dba CPS Recruitment Full time

    Entry-Level Administrative Assistant $17.50/hrJumpstart your career with a growing team in the insurance industry! We’re hiring an Entry-Level Administrative Assistant at $17.50 per hour, with full training provided. This is a fantastic opportunity for someone organized, motivated, and eager to learn.Responsibilities:Support daily office operations,...

  • Ford Auto Parts Counter Assistant

    3 months ago

    De Soto, United States Pettus Ford Full time

    About the Company: Pettus Automotive is an automotive group operating in multiple locations in Missouri. We carry a full line up of pre-owned inventory and we are a franchised dealer group for Ford, Chrysler, Dodge, Jeep and RAM. We are professional, customer-centric and collaborative. We know our team is our most valuable asset and they are treated as such....

  • Office Support Specialist

    2 days ago

    De Soto, Kansas, United States Enerfab Full time

    Job SummaryWe are seeking a skilled and motivated Administrative Assistant to join our team at Enerfab. This exciting opportunity involves providing administrative support to various departments, including timekeeping, new hire onboarding, and billing assistance. The successful candidate will be highly organized, able to multitask, and possess excellent...

  • Executive Office Coordinator

    2 weeks ago

    De Soto, Missouri, United States Enerfab Full time

    Job OverviewEnerfab is seeking an enthusiastic and organized Construction Administrative Assistant to join our team. This role is perfect for individuals with limited experience but a strong drive to excel, work hard, and be valued for their contributions.In this dynamic office environment, you will provide general administrative support to ensure the smooth...

  • Administravtive Coordinator Supervisor

    3 weeks ago

    De Soto, United States Panasonic Corporation of North America Full time

    Overview The Administrator Coordinator Supervisor supports the production and production administration team, leading production clerks in reporting, document control, time clock administration, headcount reporting, SAP status management, and providing visual aids. The role requires excellent interpersonal skills and the ability to multitask effectively in...

  • Financial Services Representative

    3 weeks ago

    De Soto, Missouri, United States Edward Jones Full time

    Job OverviewWe are seeking a highly skilled and dedicated individual to join our team as a Branch Office Administrator. This role is ideal for someone who thrives in a dynamic environment and is passionate about delivering exceptional client service.About the RoleIn this position, you will be working closely with Financial Advisors to help clients achieve...

  • Home Provider

    2 weeks ago

    De Soto, United States Mosaic Full time

    Home Provider - Iowa/Chickasaw & Floyd Counties at Mosaic summary: As a Home Provider in Iowa's Chickasaw and Floyd Counties, you will have the opportunity to share your home with individuals with disabilities, providing them with essential support for daily living activities. This meaningful role allows you to foster independence and participation in...

  • Home Provider

    3 weeks ago

    De Soto, United States Mosaic Full time

    Home Provider - Iowa/Chickasaw & Floyd Counties at Mosaic summary: As a Home Provider, you create a supportive living environment for individuals with disabilities in Iowa. This role focuses on fostering independence and assisting with daily living tasks, while offering a meaningful career with an average annual income of $80,000. Responsibilities...

  • Home Provider

    3 weeks ago

    De Soto, United States Mosaic Full time

    We are currently seeking home providers in: Chickasaw & Floyd Counties, IA Are you looking for a meaningful work opportunity in your home? Become a Host Home / Shared Living provider with Mosaic at Home®! Average annual income of $80,000 (federally tax-free) plus room & board. You must reside in the state of Iowa (due to state funding) and own or rent your...

  • Home Provider

    2 weeks ago

    De Soto, United States Mosaic Full time

    Home Provider - Pontiac, IL & Surrounding areas at Mosaic summary: As a Host Home/Shared Living provider with Mosaic at Home®, you will share your home with an individual with a disability, providing them with support in daily living activities while cultivating life skills and fostering independence. This meaningful career allows you to make a positive...

  • Caregiver for Individuals with Intellectual and Developmental Disabilities

    2 weeks ago

    De Soto, Missouri, United States Sevita Full time

    At Sevita, we are dedicated to providing high-quality services and individualized supports that lead to growth and independence for people with intellectual and developmental disabilities.We believe that every person has the right to live a full and more independent life. As a Direct Support Professional (DSP), you will play a crucial role in making this...

  • Sr. Administrative Assistant

    4 weeks ago

    Coto De Caza, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a Sr. Administrative Assistant to join our team in Coto de Caza, California. This role is primarily focused on providing comprehensive administrative support and ensuring the efficient operation of office tasks. This contract to permanent position will enable you to work closely with the team, managing day-to-day...