Office Manager

2 weeks ago

Fort Worth, United States Landmark Structures Full time

Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North American and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach.

The Office Manager reports to the Human Resources. Responsibilities include, but are not limited to, the organization and coordination of office operations, procedures and resources to facilitate organization effectiveness and efficiency. The Office Manager will be responsible for a variety of support tasks within accounting, estimating, project management, and IT.

Essential Functions:

  • Greets and directs visitors.
  • Answers phones, assists callers, directs calls and takes messages in a professional manner.
  • Ensures operation of office equipment by completing preventative maintenance, calls for repairs and maintains necessary supplies.
  • Monitor and maintains office supply inventory, anticipates needed supplies and places orders as necessary.
  • Opens and distributes mail, prepares outgoing mail as necessary.
  • Coordinates the pick-up and delivery of express mail services (certified mail, FedEx, UPS, etc.).
  • Makes travel arrangements for management.
  • Assists with clerical duties such as photocopying, faxing, filing, emailing, and collating.
  • Update calendars and schedule meetings as needed for management.
  • Handles employment inquiries.
  • Maintain general cleanliness of office area and kitchen areas. Maintains a neat and tidy reception area and up-keep of refreshments such as coffee.
  • Participate actively in the planning and execution of company events, meetings, luncheons, and employee team building activities.
  • Local errands as needed.
  • Manages facility maintenance projects and acts as liaison with cleaning staff and/or subcontractors.
  • Assists management with administrative, project and estimating tasks that may include bids and proposals.
  • Coordinate special projects with other departments as directed.
  • Provide timely and accurate reporting as needed for senior management.
  • Perform additional assignments per supervisor's direction.
  • Keep an accurate general awareness of employee whereabouts and availabilities.
Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications
  • High school diploma or GED.
  • Bilingual is a plus. (English and Spanish)
  • Prior experience handling reception related responsibilities.
  • Excellent time management, written and verbal communication skills.
  • Problem analysis and assessment.
  • Planning and organizing.
  • Attention to detail and high level of accuracy.
  • Proficient computer skills, including Microsoft Office Suite.
  • Willingness to learn more and grow with the company.
  • Familiarity with office machines (e.g. printer, fax, scanner, postage machine).
  • Construction background preferred.
  • Ability to work in a fast-paced, team-oriented environment.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients and employees of the company.

EOE, including disability/vets

If you have a question, or need an accommodation as part of the employment process, please contact Human Resources at careers@teamlandmark.com

Landmark is an Equal Opportunity Employer

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