Business Office Manager

3 weeks ago


Fort Worth, United States Direct Care Source Full time
JOB POSITION DESCRIPTION

Business Office Manager/Accounts Receivable Manager

PRIMARY ROLE

The Business Office Manager Position is vital to the operational and managerial side of Direct Care Staffing. This position is ideal for a multi-tasker who is process-oriented and has a meticulous eye for detail. The Business Office Manager is an integral resource for our CEO/COO and account managers, who provide healthcare staffing services to clients nationwide.

Where you'll work

This is an in-office role in Denton, TX. No travel is required for this position.

RESPONSIBILITIES:

Prepare and Process Payroll - 75%
  • Review all incoming time cards for accuracy
  • Make sure employees receive their pay on time and it is accurate through data entry, processing hours, and distributing checks/direct deposit
  • Ensure hours worked by nurses and other clinicians are appropriately recorded, pay rates are verified, discrepancies are fixed, and the invoice is correctly sent to our customers
Monitor Accounts Receivable - 20%
  • Manage all client billing, including ensuring time has been accurately captured, classified, and costs (appropriate rate used)
  • Generate and distribute approved invoices for payment
  • Work with clients to promptly identify, document and resolve any exceptions or discrepancies in the invoicing process
  • Maintain on-going contact with clients to ensure prompt payments on all accounts; monitor for collections as needed
  • Review accounts receivable reports for short pays, unapplied payments and skipped invoices
  • Input payments received from clients into QuickBooks and apply payments to AR reports.
Oversee Human Resources - 5%
  • Work with the VP of Operations to ensure the organization has adequate staff to provide continuous coverage and excellent service by assisting in the job posting, screening and interviewing process
  • Help train and onboard new employees
  • Provide professional development to new employees
Minimum Qualifications
  • At least 2 years of experience in running and overseeing payroll
  • At least 2 years of experience working with accounts receivable
  • Strong analytical and problem-solving skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service abilities
  • Superior organizational skills with a high attention to detail
  • Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies to real world situations
  • Proficient with Google Suite or Microsoft Office products
Preferred Qualifications
  • Bachelor's degree in business, or equivalent experience preferred
  • Minimum of 2 years experience with Quickbooks or other accounting software
  • Experience in payroll systems and CRM

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