Office Manager

2 weeks ago


Lake Worth, United States Landscaping Company Office Manager & Personal Assistant to CEO Full time
Job DescriptionJob Description

Job Title: Office Manager & Personal Assistant to the Executive

Company Overview:

We are a leading landscaping company dedicated to transforming outdoor spaces into beautiful, functional environments. With a focus on creativity, quality, and sustainability, we provide a wide range of landscaping services to residential and commercial clients.

Position Overview:

We are seeking an experienced and highly organized Office Manager & Personal Assistant to support the Executive in day-to-day operations. This individual will play a crucial role in ensuring the smooth functioning of the office while providing administrative assistance to the female business owner and CEO.

Key Responsibilities:

1. Office Management:

   - Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.

   - Manage office supplies inventory and ensure adequate stock levels.

   - Oversee office maintenance and liaise with building management as needed.

   - Coordinate with vendors and service providers for office-related needs.

 

2. Administrative Support:

   - Provide high-level administrative support to the Executive, including managing calendars, scheduling appointments, and coordinating meetings.

   - Prepare correspondence, reports, presentations, and other documents as required.

   - Handle incoming and outgoing communications, including phone calls, emails, and mail.

   - Assist with travel arrangements and accommodation bookings for business trips.

 

3. Accounting and Financial Management:

   - Manage accounts payable and accounts receivable processes.

   - Maintain financial records and prepare financial reports using QuickBooks.

   - Assist with budgeting, forecasting, and expense tracking.

   - Coordinate with external accountants for tax filings and financial audits.

 

4. Data Management and Analysis:

   - Utilize Excel and other tools to organize and analyze data for reporting purposes.

   - Maintain databases and electronic filing systems for efficient data retrieval.

   - Generate insights and recommendations based on data analysis to support decision-making.

 

Qualifications:

- Bachelor's degree or advanced experience in Business Administration, Accounting, or related field.

- Proven experience in office management and administrative support roles.

- Proficiency in accounting software, particularly QuickBooks, and advanced Excel skills.

- Excellent organizational and multitasking abilities with keen attention to detail.

- Strong communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.

- Discretion and confidentiality in handling sensitive information.

- Ability to work independently and prioritize tasks in a fast-paced environment.

 

Benefits:

- Competitive salary commensurate with experience.

- Comprehensive health benefits package.

- Opportunities for professional development and career advancement.

- Positive and collaborative work environment with a focus on work-life balance.

 

Hours:

Monday - Friday, 7:00 AM - 3:30 PM (negotiable)

 

We are an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.

Company DescriptionWe are a leading landscaping company dedicated to transforming outdoor spaces into beautiful, functional environments. With a focus on creativity, quality, and sustainability, we provide a wide range of landscaping services to residential and commercial clients.

- Competitive salary commensurate with experience.
- Comprehensive health benefits package.
- Opportunities for professional development and career advancement.
- Positive and collaborative work environment with a focus on work-life balance.

We are an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.Company DescriptionWe are a leading landscaping company dedicated to transforming outdoor spaces into beautiful, functional environments. With a focus on creativity, quality, and sustainability, we provide a wide range of landscaping services to residential and commercial clients.\r
\r
- Competitive salary commensurate with experience.\r
- Comprehensive health benefits package.\r
- Opportunities for professional development and career advancement.\r
- Positive and collaborative work environment with a focus on work-life balance.\r
\r
We are an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.
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