Facilities Coordinator

3 weeks ago

Fort Worth, United States LJA Engineering Full time

Title: Facilities CoordinatorDivision: Office ServicesLocation: Fort Worth, TXLJA is a 100% employee-owned, multidisciplinary engineering and consultancy firm that takes pride in consistently ranking as a best place to work in multiple regions. We seek solutions in a number of fields within our nine comprehensive sectors: Public Infrastructure, Land Development, Transportation, Water Resources, Energy Services, Rail Services, Surveying, Construction Engineering & Inspection, and Environmental & Coastal. Our team of employee-owners include civil, structural, and electrical engineers, hydrologists, planners, landscape architects, construction managers, GIS designers, surveyors and experts in accounting, marketing, HR, IT, office services, HSE, and legal. With 40+ office locations and a growing list of specializations, LJA is looking for talented people to help us continue to build our future. For more information about our company, please visit www.lja.com.Summary: The Facilities Coordinator role assists with the design, planning, construction, and maintenance of equipment, machinery, offices, buildings, and other facilities. Facilities Coordinators serve as a liaison between LJA employees and outside contractors providing vendor management for local offices. This position will service offices located in Colorado and Arizona with regular travel to outlying offices.General Responsibilities:Provide monthly updates to stakeholders regarding their assigned offices and manage requestsReview, update, and complete service tickets utilizing Freshservice applicationAssist with scheduling, coordinating, and performing routine maintenance for facilitiesCoordinate space assignments, building layouts, and regularly update floor plans for all office locationsCoordinate with landlord as neededManage vendors for all locations - identify vendors, obtain required documentation (certificates of insurance, W9's, proposals, etc.), manage work performance, and process invoices once completeImplement and maintain facility health, safety, and incident plansWork closely with HR, IT, and business leaders to setup new hires in assigned office locations - find workspace, clean workstations, supply set up, new hire gift, provide access card, obtain business cards, and checking IT setupManage, schedule, coordinate, and implement space and systems requirements for employee office relocationsInspect construction and build-out progress for new offices, expansions, and renovationsManage preventive maintenance of facility equipment, including HVAC and office equipmentSupport other departments with requests while onsitePerform Monthly and Quarterly Site Safety InspectionsTo be successful in this position, candidates should be:Customer service focusedStrong written and verbal communication skillsUse of various tools; ranging from common hand to power toolsProject managementMicrosoft Office skillsAbility to multi-taskTeachable and willing to learn new systems and processes in an organization that is growing and changingDetail-oriented and organized with effective communication skills and ability to take initiative within a dynamic departmentProblem solving and analysisProven ability to meet demanding deadlines and multitaskRequired Education:High school diploma or equivalent requiredRequired Experience:Strong communication skillsMinimum of 5 years facilities-related experienceAbility to build strong relationshipsPhysical Requirements:While performing the duties of this job, the employee is regularly required to:Communicate with others and exchange accurate informationOperate a computer and other office productivity machineryMove about the workplace and can lift 50 lbs., bend, walk, kneel, push/pull, stand for extended periodsWork on laddersTravel:50% (25% overnight with an additional 25% within the 2-3 hour range)Benefits:In addition to employee- ownership, LJA offers a comprehensive health and wellness benefits package that includes medical, dental, vision, virtual medicine, employer-paid voluntary life and disability coverage, paid parental leave, leadership training, mentorship, continuing education, and educational and licensing reimbursements. LJA employee-owners enjoy nine annual paid holidays and competitive paid time off policies which include a year-end company closure between Christmas and New Year's Day.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)#J-18808-Ljbffr

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