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Administrative Assistant

2 months ago

Murfreesboro, United States AESC Group Full time

AESC is looking to add an Administrative Assistant to our team in Smyrna, TN.

  • Full-Time
  • On-Site
  • Smyrna, TN
About AESC US LLC

AESC is a global leader in the development and manufacturing of high-performance batteries for zero-emission electric vehicles and energy storage systems. Founded in Japan in 2007 and headquartered in Yokohama, AESC has been building manufacturing capabilities around the world in the U.S., U.K., Europe, Japan and China to serve key markets and leading customers locally for over 14 years. Today, AESC has become the partner of choice for the world's leading OEMs and energy storage providers in North America, Europe, and Asia. Its advanced technology powers over one million electric vehicles and provides more than 15GWh of installed capacity for battery energy systems in over 60 countries.

AESC is expanding its footprint in the United States with gigafactories in Kentucky, South Carolina, and Tennessee to meet the growing demand for EV and BESS batteries and strengthen its presence in the North American market. AESC's Tennessee gigafactory in Smyrna, which has been operational since 2012, produces batteries for Nissan. The Kentucky gigafactory in Bowling Green will supply Mercedes-Benz with high-performance battery cell modules. The South Carolina gigafactory in Florence will supply technology-leading battery cells for new electric models produced in BMW Group's Spartanburg plant. AESC is committed to our local communities where it is making its investments, creating jobs, and supporting local charities.

About the Role

The Administrative Assistant will provide administrative support to operations of the AESC's Smyrna, Tennessee location. Reporting directly to the Plant Manager, the Administrative Assistant provides support to members from different teams. The Administrative Assistant also serves as a liaison for Senior Management Teams. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

What You Will Do
  • Provide and lead support to both internal and external visits with a high level of professionalism and in a manner that reflects positively on the organization.
  • Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
  • Sustain a daily calendar of meetings and events.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
  • Draft and prepare correspondence for internal announcements.
  • Use discretion, confidentiality, and good judgement to handle confidential matters.
  • Represent the company and the Manufacturing Facility in a positive light through great follow-through skills and sound judgement.
  • Complete ad hoc projects as assigned.
  • Organize complex calendars and schedules, resolving any scheduling issues.
  • Support general office management and supply stocking.
What You Need
  • Ability to communicate effectively and professionally.
  • Business Sense - has a strong business sense and can decipher priorities and make sound judgement calls when needed.
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Ability to think outside of the box with a sense of urgency.
  • 2+ years of related experience required in working in an administrative assistant role supporting senior management.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
What is "Nice to Have"?
  • A related associate degree from an accredited college.
What We Offer

Welcome to AESC, where you'll have the opportunity to tackle the world's most fascinating challenges alongside exceptionally talented individuals who are driven to make a difference. We strive to ensure that our employees are well taken care of, enabling them to focus on their work and contribute to our collective mission.

We offer:

  • Comprehensive compensation packages including a competitive salary and a rewarding bonus program.
  • An inclusive and diverse work environment that fosters and encourages professional and personal development.
  • Highly automated, clean, safe, and temperature-controlled production environment
  • Medical, Dental and Vision Insurance
  • HSA and Flexible Spending Accounts
  • 401K with company match
  • Life Insurance (Company paid and additional voluntary life available)
  • Paid Vacation and 14 Paid Holidays
  • Short term and long-term disability coverage (Company Paid)
  • Tuition reimbursement
Application Process

Even if you don't meet every requirement, we encourage you to apply. Your application allows us to learn more about you and find potential fits within our team. We strive to respond to all applicants promptly, though times may vary with submission volume. If you don't receive an immediate response, it doesn't reflect on your candidacy; we'll keep your application for future opportunities. Thank you for your patience and enthusiasm as we improve our application process.

Equal Employment Opportunity

At AESC, we are committed to providing Equal Employment Opportunity (EEO) to all individuals. We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S Join us in our passion to design, manufacture, and sell high-performance products, contributing to a sustainable and zero-carbon emission future.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential job functions.

  • Ability to sit for extended periods of time.
  • Ability to read, write, speak, hear; stand; walk; use hands to finger, handle, or feel; reach and lift with hands and arms frequently throughout the day.
Work Environment

Candidate must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.

Hiring is contingent upon successful completion of drug screen and background check. AESC US LLC is a drug-free workplace.