Administrative Assistant to the Special Education Department
14 hours ago
Administrative Assistant to the Special Education Department
Special Education Department
Revised on 11-2-23
Credentials: High School Diploma or GED required; College preferred.
Other Qualifications: The person in this position must have the ability to work effectively with patrons and professional staff; be efficient in work habits, honest, organized and confidential. A positive, helpful attitude is critical to this position. Must have excellent computer and clerical skills and be detailed, accurate, and efficient in maintaining databases and resources.
Physical Demands: This person must be physically active and interactive throughout the day, have excellent memory; be emotionally mature and able to handle stress; possess the intellectual, sensory, and motor skills necessary for efficient office management, be flexible and the ability to work in an open, potentially distracting environment.
Essential Job Functions: The person in this position is to perform secretarial/administrative duties and maintain various student and staff databases. Other job functions include:
- Serve as administrative assistant to the special education department.
- Interacts with internal and external persons (e.g. phone, email, in person, etc.) for the purpose of receiving and/or conveying information.
- Assists with registration and preparation for professional development activities.
- Maintains accurate databases related to professional development, student management and district assessments.
- Prepares a variety of correspondence, reports and other materials (e.g. grant applications, budget reports, surveys, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
- Assists with the preparation of annual budget using projected numbers and requests.
- Maintains manual and electronic documents, files and records (e.g. budget data, requests, open purchase orders, shipments, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Processes requests for instructional materials.
- Provide support for Federal Programs to include preparing state reports; assisting with budget development; and purchasing and inventory support.
Staff Relationship: Reports to the Supervisor of Special Education.
Terms of Employment: Twelve (12) months, salary and benefits set annually. Non-Exempt.
The information contained in this job description is for compliance with the Americans with Disability Act (ADA) and does not constitute an exhaustive list of the duties performed for this position.
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