Administrative Assistant Contacts Management
3 weeks ago
GENERAL DESCRIPTION:
Provides clerical administrative support to the Quality and Inspector Performance Departments. Primarily assists in the coordination of Contacts Management and Inspector Training, Oversight, and Performance matters.
Collaborates with other departments, Regional Offices, maritime partners, clients, and Inspectors, as directed, to ensure the program and records management are properly executed and maintained.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist to execute Quality Program and processes.
- Act as the department’s point of contact for Contact Management by maintaining the integrity and updating records regarding vessel and company records and contacts.
- Maintain Quality and Inspector Training, Oversight, and Performance Records.
- Monitor Quality and Inspector Performance metrics.
- Assist to execute inspector/auditor training and personnel development program and processes.
- Assist to execute inspector/auditor evaluation program and processes.
- Assist to execute inspector/auditor oversight program and processes.
- Communicate, in any medium, with departments, offices, contractors, and clients on departmental business and processes.
- Develop and maintain department policies and work instructions.
- Prepare and maintain reports departmental reports.
- Develop content and maintain information technology sites (e.g., SharePoint, Learning Management System, Waypoint, etc.).
- Capture and archive relative content of department discussions/meetings.
- Procure, receive, and distribute items.
- Monitor & respond to email correspondence and answer calls.
- Assists the Assistant, Quality and Marine Investigations for redundancy and as needed by the SVP, Quality and Training Standards.
- Assist in duties and projects as required by supervisor and executive level staff.
Experience, Education and certification
- High School degree required. Additional formal education preferred.
- Minimum one year of Administration experience. Additional formal executive assistant and clerical training preferred
- Maritime experience preferred
Knowledge. Skills and Abilities
- Proficient knowledge of Microsoft Office applications and use of general office equipment
- Ability to organize and prioritize work and meet deadlines
- Ability to work in a team environment
- Speak and understand English
- Strong skills in English grammar and composition
EEO Compliance:
Ryde Technologies is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Ryde Technologies will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.
-
Administrative Assistant
3 weeks ago
miami, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Administrative Assistant
3 weeks ago
miami, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Administrative Assistant
3 weeks ago
Miami, United States SNI Companies Full timeJob Details Actively seeking out Administrative Professionals for placement in the Doral, Medley Hialeah areas. Job Summary An administrative/clerk assistant will be responsible for organizing, coordinating, and monitoring the office work-flow. Will provides comprehensive administrative support to ensure efficient operation of the office. The role involves...
-
Administrative Assistant Floater
1 month ago
Miami, Florida, United States KW Property Management, LLC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant Floater to join our team at KW Property Management & Consulting. The successful candidate will provide administrative support to our management office, ensuring the smooth operation of our daily activities.Key Responsibilities:Assist in the daily operation of the...
-
Administrative Assistant
6 months ago
Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...
-
Administrative Assistant
2 weeks ago
Miami, United States KW Property Management & Consulting Full timeReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail...
-
Administrative Assistant
3 weeks ago
Miami Beach, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Administrative Assistant
3 weeks ago
Miami, United States Affinity Management Services Full timeJob Type Full-time Description Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for the last 14 years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our...
-
Administrative Assistant
7 days ago
Miami Lakes, United States The Graham Companies Full timeThe Graham Companies is privately owned with 90 years of experience positively impacting the South Florida community. Best known for the creation and development of Miami Lakes, a 3,000-acre master-planned community, the family-owned and operated company maintains being the largest landowner in the Town of Miami Lakes through apartment, office, industrial,...
-
Zone Administrative Assistant
2 weeks ago
Miami, United States Ross Full timeGENERAL PURPOSE: Support Zone and District initiatives by performing administrative duties for Zone Directors. This position is responsible for collecting and disseminating information quickly, clearly and correctly; analyzing, interpreting and reporting operational data; identifying priorities and problems requiring action and facilitating all...
-
Miami, United States AKAM Full timeAbout the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration,...
-
Administrative Assistant
4 weeks ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in Miami, Florida. This role is primarily involved in the industry of administrative support, providing assistance through various tasks such as customer service, data entry, and email correspondence. As an Administrative Assistant, you...
-
Administrative Assistant
3 weeks ago
Miami, United States PrideStaff Full timeAdministrative Assistant Job Responsibilities As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create...
-
Administrative Assistant
1 month ago
Miami, Florida, United States Automotive Art Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Automotive Art. The successful candidate will be responsible for providing administrative support to our Senior Executive Management team, including tasks such as:Managing electronic and physical inboxes, distributing invoices and related...
-
Administrative Assistant
2 weeks ago
Miami, United States Blue Mountain Loans Full timeWe are seeking a highly organized and detailoriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. Key Responsibilities: Organize and schedule...
-
miami, United States AKAM Full timeAbout the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration,...
-
miami, United States AKAM Full timeAbout the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration,...
-
Miami, United States AKAM Full timeAbout the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration,...
-
Miami, United States AKAM Full timeAbout the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration,...
-
Legal Secretary
3 weeks ago
Miami, United States Nitelines USA, Inc Full timeLegal Secretary & Administrative Assistant Duties and Responsibilities: - Inventory Management: Miami Dade County and the State of Florida annual inventory of capital assets. Sorts and prepares data, travels to all court locations, maintains accurate records, surplus documentation, and new assets, maintains inventory records, reconciliation, and police...
