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Administrative Operations Manager

1 month ago

Miami, Florida, United States Monte Nido & Affiliates Full time
Job Summary

We are seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative operations of our office and other locations in Miami. The ideal candidate will be a detail-oriented professional with excellent communication and thorough organization skills and a commitment to maintaining a supportive and efficient office environment.

Key Responsibilities

Manage the daily administrative functions of the Miami Admin office, including reception, mail handling, correspondence, phones and voicemail management, and record-keeping.
Serve as the first point of contact for clients, visitors, and staff, ensuring a welcoming and professional atmosphere.
Coordinate appointments, meetings, and events, including logistical arrangements and preparation of necessary materials.
Oversee office supplies inventory and order necessary supplies to maintain office efficiency.
Assist with billing, insurance claims, and other financial administrative tasks, as needed.

Requirements

Associates or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
Minimum of 3-5 years of experience in office management or administrative roles, preferably in a healthcare setting and familiarity with handling of document/check scanning and distribution.
Excellent organizational and multitasking skills, with a strong attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with electronic health records (EHR) systems.
Strong interpersonal and communication skills, with a customer-service-oriented approach.
Ability to handle sensitive and confidential information with discretion.
Proven ability to work independently and as part of a team in a fast-paced environment.

About Us

Monte Nido & Affiliates is a leading provider of eating disorder treatment services. We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.