Administrative Assistant

3 weeks ago

Round Rock, United States Lochner Full time
Job Details

Level
Entry

Job Location
Round Rock, TX

Position Type
Full Time

Education Level
High School

Job Category
Corporate

Expectations

About Lochner

Founded in 1944, Lochner is a trusted infrastructure services provider for aviation, surface transportation and water clients who need high-quality, forward-looking solutions to complex challenges. Our vision is to become a Top 100 leader in the A/E industry, centered on an agile, engaged, and empowered workforce coming together to embrace the art of the possible and make a lasting difference in our world.

Are you ready to join us on this journey?

As a people-centric company, Lochner's purpose is to empower our team to put their knowledge to work, enhancing communities across the US. To achieve this, we hire candidates of all experiences and skillsets because amazing things happen when people with diverse backgrounds come together to solve problems. We believe collaboration is more than a buzz word - it is a guiding principle in which every point of view is valued and heard and is the driving force in delivering our best work. At all levels of the organization, we foster an entrepreneurial spirit and culture of autonomy to advance our strategic vision and continually seek our next success story. Lochner - learn more about us

Your Impact:
  • Represent the organization in a professional and friendly manner in initial phone or on-premises contact.
  • Receive, screen, and relay all incoming calls to proper party, voice mail system or take messages.
  • Monitor and update the company office calendar and statuses of employees.
  • Receive, sort, and distribute manage incoming mail, publications, and packages.
  • Coordinate the pick-up and delivery of USPS, FedEx, and UPS.
  • Responsible for general office machine maintenance including ordering and stocking copiers with supplies and paper. Purchase and maintain appropriate inventory of general office supplies, kitchen supplies, marketing and production supplies, and general IT supplies.
  • Order, maintain and organize supplies and production room.
  • Responsible for recording monthly inspections of the AED Device and stocking replacement supplies when needed.
  • Maintain log of employees required to attend CPR trainings and renewals.
  • Assist in facilitating errands when needed or required.
  • Ensure conference room and common areas are clean and always prepared before and after meetings and events.
  • Anticipate events and meetings by making extra coffee, setting out water bottles or other needed items.
  • Schedule recycling pickup as needed.
  • Assists in the hard copy production of Engineering, Planning, Marketing and HR documents.
  • Miscellaneous data entry, copy, email, scan, fax and binding of documents as needed.
  • Prepare for new hires: swag bag, coordinate set up of computer & office.
  • Assist others with office and companywide events.
  • Assist staff (local and non-local) coordinating travel accommodations.
  • Create and proof documents as requested by employees.
  • Produce financial reports in support of managers.
  • Prepare and track invoices to our clients based on contract requirements.
  • Compose internal and external communications.
  • Prepare PowerPoint presentations.
  • Manage contract and price negotiations with office vendors and service providers.
  • Ensure all vendor invoices are invoiced and paid on time.
  • Provide general support to visitors.
  • Assist in the on-boarding process for new hires.
  • Coordinate travel arrangements as needed.
  • Liaise with facility management vendors, including cleaning, catering, and security.
  • Plan in-house or off-site activities, celebrations, and conferences.
  • Provide additional support as needs arise.
Who you are:
  • 1+ years of administrative and clerical experience.
  • Minimum High School Diploma.
  • Must be comfortable working in an office.
  • Proficient knowledge of Microsoft Word, Excel, Outlook and Adobe Acrobat/PDF software.
  • Knowledge and experience working with Deltek Vision preferred.
  • Flexibility and collaboration skills.
  • Written and verbal communication proficiency.
  • Ability to use independent judgment and prioritize workload to perform a wide variety of tasks in a professional manner.
  • Construction or Engineering experience helpful.
  • Bilingual (Spanish) preferred.
  • Initiative to learn new skills and take on new tasks.
  • Willingness to complete varied tasks.
  • Familiarity with email scheduling tools.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
Qualifications

Joining Lochner means gaining access to a comprehensive suite of benefits designed to support your health and financial well-being throughout your career.

Lochner provides an extensive total rewards package that includes:
  • Competitive Premiums for Medical, Dental, and Vision
  • Paid Time Off and Flexible Holiday Program
  • Company Paid Disability (includes paid Maternity Leave), and Life Insurance
  • Health Savings Accounts (HSA) with Employer Contribution
  • Flexible Spending Accounts (FSA) for Medical Expenses and/or Dependent Care
  • Paid Family Leave
  • Retirement Plan with Employer Match
  • Flexible Work Schedules (Hybrid or Remote, when possible)
  • Wellness Program for Physical and Mental Health
  • Lochner Cares Non-Profit 501c3
  • Education and Training Assistance
  • Employee Assistance Program
  • Employee Discounts
  • Paid Time Off for Charitable Acts of Service

What we offer - Learn more

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually loud.

Physical Requirements

The physical requirements must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, stoop, crawl, and lifting. The employee must frequently lift and/or move light equipment up to 20 pounds. Must be alert to equipment in the field, occasional need to work near hazardous equipment and machinery, occasional need to walk on uneven ground, exposure to dust, gas or fumes, exposure to noise, extremes in temperature or humidity, and potential work at heights.

Equal Employer

Lochner is proudly committed to recruiting and retaining a diverse and inclusive workforce. Lochner provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All positions at Lochner require an applicant who has accepted an employment offer to undergo pre-employment screening. Background checks include SSN/SIN validation, motor vehicle verification, education verification, employment verification, a criminal check, search against global sanctions and government watch lists, and drug tests. All employment offers are contingent upon successful results of the pre-employment screening.

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