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Office Administrator

2 months ago

Jacksonville, United States AFFCO Full time
Company Description

AFFCO is a high performing and dynamic leader within the New Zealand Meat Industry. Established in 1904, AFFCO holds 120 years of expertise in supplying top quality meat products to the world. Based in the Waikato, the agricultural heart of New Zealand, with over 4,000 employees, our operation has offices in the USA, UK and Hong Kong and comprises of 11 processing sites situated across New Zealand and distributing to over 80 countries.

AFFCO sources top quality, sustainable, grass-fed, New Zealand Beef and Lamb products from our network of farmer suppliers. We are 100% New Zealand owned and operated and a proud member of the Talley's Group; New Zealand's leading exporter of meat, dairy, seafood, and vegetable products.

Our AFFCO USA office is now looking for a motivated individual to join our supply chain and logistics team, situated in Jacksonville, FL. As part of our sales and logistics division, you'll be contributing to an organization that's shaping the future of global meat trade. Join AFFCO for more than a job - join for a role in a significant enterprise that offers great opportunities for career progression throughout all facets of its operations.

Please note that this is a parttime position for 25-30 hours/week.

Job Description

Reporting to the AFFCO USA President, you will provide support in terms of logistics, invoicing and office supplies. Furthermore, you will be responsible for ensuring the smooth and efficient operation of the office. This involves managing administrative tasks, supporting staff, and providing excellent customer service as the face of the office.

The role is primarily responsible for:
  • Provide logistics and supply chain support as and when required.
  • Maintain office filing systems and ensure documents are organized and accessible.
  • Provide general support to visitors and act as the point of contact for internal and external clients.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system for important and confidential company documents.
  • Assist and provide support with invoicing.
  • Updating and managing spreadsheets (using Excel) as and when required.
  • Assist with the onboarding process for new employees, including preparing workstations and necessary documentation.
  • Manage office supplies inventory and place orders as necessary.
  • Ensure office equipment is properly maintained and serviced as and when required.
  • Perform other administrative duties as assigned by the President.
Qualifications

The ideal candidate will have the following qualifications and skills:
  • It is preferred that you have a certificate or diploma in business/office administration, or related discipline, or commensurate experience
  • Proven experience as an office administrator, office assistant, or relevant role
  • Ability to work with both internal and external stakeholders and customers, excellent communication, and interpersonal skills and the ability to build and maintain relationships
  • Experience with Microsoft Office Suite, in particular Excel, and familiarity with basic accounting principles.
  • Strong organisational and communication skills to manage workload and prioritise
  • Attention to detail and problem-solving skills
  • A basic understanding of freight/logistics, supply drivers and supplier network
Additional Information

The successful candidate will be rewarded with:
  • A supportive, well-established team
  • A wide variety of responsibilities and the ability to autonomously manage day to day operations
  • Opportunities for career development and advancement
  • Competitive remuneration package

This role presents an opportunity to develop your career on a global stage in one of New Zealand's largest agri-businesses and offers a competitive compensation package. If you have a passion for office administration and the drive to succeed, we want to hear from you.