Executive Administrative Assistant

1 day ago

Huntsville, United States OMNI Consulting Solutions Full time

OMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment.

Key Responsibilities:

  • Front Office Operations:
    • Provide administrative support for the executive team, ensuring smooth daily operations.
    • Receive and screen visitors and telephone calls while maintaining a professional presence.
  • Documentation and Reporting:
    • Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents.
    • Organize and manage electronic materials, databases, servers, and SharePoint sites.
    • Maintain logs, records, and files, including organizational charts, training records, and budgets.
  • Scheduling and Coordination:
    • Assist with calendar management, meeting scheduling, and conference room reservations.
    • Support the planning and coordination of meetings and special events, including logistics and accommodations.
    • Manage travel arrangements, including travel requests, accommodations, and expense reports.
  • Administrative Support:
    • Process training requests, travel vouchers, conference requests, and personnel documents.
    • Oversee inventory management and ensure the organization of office materials and equipment.
    • Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests.
    • Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions.
  • Liaison and Communication:
    • Serve as a point of contact for customer HR/Admin functions.
    • Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents.
    • Track and provide updates on projects involving government personnel, contractors, and DoD partners.
  1. Experience:
    • Minimum of five (5) years of experience supporting executive teams or management in a fast-paced environment.
    • Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word.
    • Experience operating standard office equipment such as telephones, copiers, scanners, and shredders.
    • Experience managing schedules, meetings, travel arrangements, and credit card transactions.
  2. Skills:
    • Excellent written and oral communication skills.
    • Exceptional organizational skills and attention to detail.
    • Ability to multi-task and manage competing priorities effectively.
    • Proactive and flexible mindset with a task-oriented approach to completing projects.
    • Bachelor's Degree required


Why Join OMNI?
OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward and through creative and entrepreneurial leadership Omni maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support.

As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:
  • Medical Coverage
  • Dental Benefits
  • Vision Benefits
  • Life Insurance
  • 401(k) Retirement Plan with Employer Matching
  • Fully Vested on Day 1 of Employment
  • Paid Time Off & Sick Leave
  • Company Sponsored Social Events

IS IT A MATCH?

If you are interested in this position or other opportunities at OMNI, please let us know We only need your resume and some basic details to get things started.

Even if you aren't a match, we may still be interested We will keep your resume on-file and will let you know if something matching your skills comes along.

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