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Partnership Services Coordinator

2 months ago


Tucson, United States AEG Full time

Basic Function: Fulfillment of all local, regional and national advertising/sponsorship packages. Inventory management, partnership marketing and vendor relationship management.

JOB RESPONSIBILITIES:

1. All aspects of corporate sponsorship support, including:

  • Supporting new business and potential partners at the property level with the ability to manage local, regional and national sponsor support issues.
  • Developing sponsorship packages designed to meet clients' needs
  • Support closing of new business
  • Expertly fulfilling activation requirements exceeding client expectations.
2. Fulfilling advertising/sponsorship packages, including:
  • Signage fabrication and installation
  • Management of merchandise, tickets, autographed items, and other related hospitality items.
  • Management of property trade agreements and oversight of corporate requirements concerning tracking and usage.
  • Flawless Promotional execution as a liaison to the central events group (event, community, in-market, and in-business)
  • Organize and run partner events and functions including as primary liaison to our Partner and University services group, Events group and Premium hospitality.
3. Fulfillment of regional and national partnerships, including:
  • Responsible for regular and ongoing communication throughout the organization and flawless contract execution
  • Development of efficient procurement and delivery strategies as it relates to servicing these accounts
4. Managing inventory aspects of the operation, including:
  • Coordinating with other sales executives on inventory availability
  • Coordinating with vendors and appropriate University personnel to ensure all contract fulfillment is executed within scope of project and on time.
  • Supporting sales strategists and sellers on client presentation materials.
5. All aspects of customer service and client relationship building, including:
  • Cultivating relationships with current and prospective sponsors
  • Entertaining existing and new sponsors during hospitality and athletic events
  • Assisting the local, regional and national sales teams in managing and handling their accounts and contacts as it relates to the property.
6. Partnership marketing
  • Assists in development and implementation of marketing initiatives intended to increase partner exposure on property and within the community
  • Develop strong relationships with regional marketing services and partner in conducting market/online research on other media outlets.
  • Collect best practices from the market and regional marketing services to support sales initiatives. Point of contact at the property.
7. Conceptual sales / fulfillment
  • Deliver on all sales commitments made to partners throughout the sales cycle
  • Provides status updates to sales leaders and partners on a regular basis
  • Generation of new conceptual and experiential sales platforms through an ongoing knowledge base of pertinent developments at the property and institutional level
  • Identifies and pursues local sales opportunities with new and existing sponsors
  • Uncover leads for the property for prospecting by the sales team
8. Database administration
  • Entering and confirming all applicable data as it relates to inventory, sales, and clients into the company CRM.
  • Responsible for keeping the property sales staff and media crews apprised of CRM system needs and requirements
  • Provides reports and information about all property sales data from the CRM as needed.
9. Other duties as assigned

EXPERIENCE:
  • Bachelor's degree (or equivalent work background)
  • Demonstrated track record of success in a sports marketing environment supporting a sales group is strongly preferred.
  • A history of success in a media, entertainment or sports organization would be strongly preferred.
  • Experience in a customer service/support role is essential
  • Diligent self-starter and project manager
  • Innovative, energetic and self-motivated
  • Excellent communication and organizational skills
  • Superior knowledge of the MS suite with an emphasis on Word, Excel and PowerPoint
  • Experience with CRM tools and systems management skills would be preferred
  • Client facing abilities - poised with the ability to present in a business setting
  • An entrepreneurial spirit
  • Relationship-based selling approach
  • Creative solution development