Executive Assistant

2 weeks ago

Ann Arbor, United States Amy Cell LLC Full time

Stealth-Mode Tech Startup is looking for new team members that can contribute to the organization. If you thrive in the startup environment and are looking for an exciting opportunity, read on

About Us

We are an Ann Arbor based stealth-mode startup that specializes in robotic technologies for applications in various domains. We are a small team of highly motivated, enthusiastic, and hard-working folks. We operate as a tight-knit team with a great collegial work environment.

About the Role

This is an exciting opportunity for a candidate looking for opportunities to grow. The Executive Assistant will be responsible for ensuring the smooth operation of the office and administrative functions. This role requires a highly organized, detail-oriented individual with excellent communication and organizational skills. The Executive Assistant will manage office supplies, handle administrative tasks, coordinate office events, and support the overall efficiency of the office environment.The Executive Assistant will also manage the company's procurement activities.

Key Responsibilities include:

  • Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, and reviewing and approving supply requisitions.
  • Managing, organizing, and planning travel and events.
  • Coordinating and scheduling meetings and appointments.
  • Managing the office budget and expenditures.
  • Implementing and maintaining office procedures and policies.
  • Assisting with human resource functions, including payroll, ensuring compliance with labor laws and regulations, and managing non-US employees.
  • Own the purchasing process for the Company: this includes NDA execution, price and lead time discussion and negotiation, purchase requisition, purchase order placement, delivery tracking and expediting, shipment coordination, and material discrepancy reporting.
  • Preparing proposals, requesting quotes, and negotiating purchase terms and conditions.
  • Researching and identifying prospective suppliers. Maintain a preferred supplier list.
  • Monitoring supplier performance and resolving issues and concerns.
  • Liaising with internal project teams and maintaining strong supplier relations.

About you

  • Candidate should be highly organized and willing to learn
  • High degree of attention to detail and ability to follow instructions and guidelines
  • Clear and effective communicator
  • Basic understanding of Accounting and Bookkeeping principles
  • Proficiency in using Google Suite (docs, Sheets, Slides, Gmail, Calendar)
  • Proficiency in using MS Office Suite (Word, PPT, Excel, etc.)
  • Strong data entry skills with a high level of accuracy
  • Familiarity with order entry processes and inventory management systems
  • Ability to learn new software tools (including Slack, QuickBooks, etc.)
  • Good working knowledge of purchasing strategies to maximize quality while reducing costs (e.g. optimizing volume based pricing, supplier consolidation and management, supplier redundancy).

Compensation

We offer competitive pay and a supportive workplace. Work hours are flexible and work mode could be in-person or hybrid. Actual compensation will be commensurate with level of experience and expertise of the candidate, and on the job performance.

  • Executive Assistant

    1 month ago

    Ann Arbor, United States Robert Half Full time

    Job DescriptionJob DescriptionDo you have what it takes to provide superior executive level support and contribute to an entrepreneurial, high-growth business? Would you love to be part of an amazing team where together we are driving positive change in the animal health industry? If so, this could be the place for you! Robert Half has partnered with a...

  • Executive Assistant

    1 month ago

    Ann Arbor, United States Amy Cell Talent Full time

    Stealth-Mode Tech Startup is looking for new team members that can contribute to the organization. If you thrive in the startup environment and are looking for an exciting opportunity, read on!About UsWe are an Ann Arbor based stealth-mode startup that specializes in robotic technologies for applications in various domains. We are a small team of highly...

  • Executive Assistant

    1 month ago

    Ann Arbor, Michigan, United States Amy Cell Talent Full time

    About UsWe are a dynamic and innovative tech startup based in Ann Arbor, specializing in cutting-edge robotic technologies for various applications. Our team is comprised of highly motivated and enthusiastic individuals who thrive in a fast-paced startup environment.About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to...

  • Executive Assistant

    2 months ago

    Ann Arbor, United States Michigan Medicine Full time

    Executive Assistant to the Chief Transformation OfficerJob SummaryThe Transformation office at Michigan Medicine is seeking a qualified Executive Assistant to support the Chief Transformation Officer (CTO). The position serves as a member of the Transformation office, coordinates with the Center for Healthcare Engineering & Patient Safety (CHEPS) department,...

  • Executive Assistant

    7 days ago

    Ann Arbor, United States The Institute for Higher Learning Full time

    The Institute for Higher Learning, a dynamic educational consulting firm, is looking for a full-time Executive Assistant at our Ann Arbor office. This position plays a key role in managing daily operations while providing research and writing support to the Management Team. The ideal candidate thrives in a fast-paced, multitasking environment. Please...

  • Executive Chef Assistant

    4 weeks ago

    Ann Arbor, Michigan, United States HOMES Full time

    Job OverviewHOMES is a dynamic community of food and beverage businesses in Ann Arbor, MI. Our Campus kitchens are seeking a skilled Line Cook to join our team. This is an excellent opportunity for someone who is passionate about food and desires to build their skills within a community of growing businesses.As a Line Cook, you will be responsible for...

  • Executive Chef Assistant

    3 weeks ago

    Ann Arbor, Michigan, United States HOMES Full time

    Job DescriptionHOMES is a thriving community of food and beverage businesses in Ann Arbor, MI. We operate a nationally acclaimed production brewery, brewpub, coffee shop and roaster, commissary kitchen, and events & catering. With something happening every day, our work environment is a high-energy, bustling creative community that draws in thousands of...

  • Executive Assistant

    2 weeks ago

    Ann Arbor, Michigan, United States Planned Parenthood of Michigan Full time

    About This RolePlanned Parenthood of Michigan is seeking an Administrative Assistant to provide comprehensive support to the Chief Experience Officer and other teams. Skill RequirementsProven experience in administrative roles with strong organizational skills.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite and ability...

  • Executive Administrator

    2 weeks ago

    Ann Arbor, United States Infinity Consulting Solutions Full time

    We are seeking a highly skilled and proactive Executive Administrative Assistant to support our Chief Executive Officer (CEO) and Chief Medical Officer (CMO) during a pivotal growth period for our company. This individual will play a critical role in ensuring seamless operations and high-level representation as we prepare for potential acquisition by leading...

  • Executive Assistant to the Chief Transformation Officer

    4 weeks ago

    Ann Arbor, Michigan, United States Michigan Medicine Full time

    Job SummaryThe Transformation Office at Michigan Medicine is seeking a highly skilled Executive Assistant to support the Chief Transformation Officer (CTO). As a key member of the Transformation Office team, you will coordinate with the Center for Healthcare Engineering & Patient Safety (CHEPS) department, College of Engineering, University of Michigan...

  • Sales Executive

    4 weeks ago

    Ann Arbor, Michigan, United States Thomson Reuters Full time

    About the RoleWe are seeking a highly motivated and experienced Sales Executive to join our team at Thomson Reuters. As a Sales Executive, you will be responsible for driving revenue growth and expanding our customer base in the assigned territory.Key Responsibilities:Attain sales and renewal targets and quotas on a monthly basisDemonstrate the use of Tax &...

  • Executive Secretary to the Executive Vice President for Instruction

    4 days ago

    Ann Arbor, United States Manpower Group Inc. Full time

    Our client, Washtenaw Community College, is seeking an Executive Secretary to join their team. As an Executive Assistant you will directly provide administrative support to the Executive Vice President. The ideal candidate will have at least intermediate administrative expertise, budgeting and financial knowledge, and an exceptional ability to communicate...

  • Executive Assistant Sr Hlth

    2 months ago

    Ann Arbor, United States University of Michigan Full time

    Mission Statement The mission of the Department of Emergency Medicine at the University of Michigan is to create the future of emergency care. Our vision is an emergency care system that engages our patients and the entire health care system to provide solutions to the growing need and complexity of emergency medical care. We pursue this mission...

  • Executive Assistant

    2 weeks ago

    Ann Arbor, MI, United States Amy Cell Talent Full time

    Stealth-Mode Tech Startup is looking for new team members that can contribute to the organization. If you thrive in the startup environment and are looking for an exciting opportunity, read on!About UsWe are an Ann Arbor based stealth-mode startup that specializes in robotic technologies for applications in various domains. We are a small team of highly...

  • Tax and Accounting Sales Executive

    1 month ago

    Ann Arbor, Michigan, United States Thomson Reuters Full time

    About the RoleThe Sales Executive in our Tax & Accounting Professionals Large client segment is responsible for retaining and growing their existing account base and acquiring new accounts within their geographic area of responsibility.Their territory consists of customers and prospects with 30+ professionals.The Sales Executive position is a virtual role,...

  • Administrative Assistant

    6 days ago

    Ann Arbor, United States Amy Cell LLC Full time

    Are you a highly organized, detailed oriented professional looking for an administrative support role with a small Ann Arbor-based firm backed by a 2B+ company? If yes, please read on!About Us We are the innovation hub, and newest business unit of a $2B+ revenue enterprise. We leverage the market leadership and formidable resources of our parent company to...

  • Administrative Assistant

    4 days ago

    Ann Arbor, United States Amy Cell LLC Full time

    Are you a highly organized, detailed oriented professional looking for an administrative support role with a small Ann Arbor-based firm backed by a 2B+ company? If yes, please read on!About Us EAVX is the innovation hub, and newest business unit of the $2B+ revenue enterprise of JB Poindexter & Co. (JBPCO). With 95% of JBPCO’s business dedicated to...

  • Administrative Assistant

    4 days ago

    Ann Arbor, United States EAVX Full time

    Are you a highly organized, detailed oriented professional looking for an administrative support role with a small Ann Arbor-based firm backed by a 2B+ company? If yes, please read on!About UsEAVX is the innovation hub, and newest business unit of the $2B+ revenue enterprise of JB Poindexter & Co. (JBPCO). With 95% of JBPCO’s business dedicated to...

  • Assistant Manager

    4 weeks ago

    Ann Arbor, Michigan, United States Sweetwaters Coffee & Tea Full time

    Job Title: Assistant ManagerAt Sweetwaters Coffee & Tea, we are seeking a highly motivated and experienced Assistant Manager to join our team. As a key member of our management team, you will be responsible for assisting the General Manager in overseeing the operations, management, and sales goals of our corporate location.Key Responsibilities:Build sales...

  • Assistant Manager

    4 weeks ago

    Ann Arbor, Michigan, United States Sweetwaters Coffee & Tea Full time

    Job OverviewSweetwaters Coffee & Tea is seeking a highly motivated and experienced Assistant Manager to join our team. As a key member of our management team, you will be responsible for assisting the General Manager in overseeing the operations, management, and attaining sales goals of a corporate Sweetwaters Coffee & Tea location.Key ResponsibilitiesBuild...