Administrative Assistant

1 week ago

Ann Arbor, United States Amy Cell LLC Full time
Are you a highly organized, detailed oriented professional looking for an administrative support role with a small Ann Arbor-based firm backed by a 2B+ company? If yes, please read on

About Us

We are the innovation hub, and newest business unit of a $2B+ revenue enterprise. We leverage the market leadership and formidable resources of our parent company to collaborate with chassis partners and technology suppliers for the purpose of optimizing the design and manufacture of next-generation commercial vehicles. Our holistic approach to integration, deployment and serviceability empowers the world's leading fleets to meet high standards for sustainability and performance - transforming the road ahead.

About the Job

The Administrative Assistant reports to the Marketing Operations and Administrative Manager and is essential in supporting the day-to-day operational and administrative needs of the office. This role is responsible for ensuring the office functions smoothly by managing supplies, equipment, and office spaces, greeting visitors, coordinating with vendors, and providing scheduling support. Additionally, the Administrative Assistant will manage calendars, travel, and other scheduling tasks for the executive leadership team. This role also includes assisting with onboarding and event planning.

Responsibilities:
  • Visitor & Customer Experience: Greet visitors and customers, ensuring a warm, professional welcome and assisting with inquiries as needed.
  • Office Supplies & Equipment: Order and manage office supplies, ensuring necessary materials are stocked and readily available, and oversee equipment maintenance (e.g., printers, coffee machines).
  • Facilities & Vendor Coordination: Oversee the cleanliness and functionality of office spaces, coordinating with cleaning services and facilities vendors (such as Cintas) to maintain an efficient and comfortable work environment.
  • Scheduling & Calendar Management: Provide scheduling assistance for the executive leadership team, including calendar management, travel arrangements, and appointment coordination.
  • Event & Activity Coordination: Assist in organizing company events, team-building activities, and internal celebrations, contributing to a collaborative and positive work environment.
  • Employee Onboarding Support: Assist with the onboarding of new employees by preparing workstations, providing materials, and coordinating with HR to ensure a smooth transition.
  • IT & Tech Liaison: Troubleshoot basic IT issues and serve as the liaison between the organization and the parent company for more complex technical needs, ensuring swift resolution of tech-related concerns.
About You:
  • High school diploma or equivalent; additional administrative or customer service training is a plus.
  • Strong organizational and time-management skills, with the ability to handle multiple tasks in a dynamic environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling tools.
  • Excellent interpersonal and communication skills, both verbal and written.
  • Basic troubleshooting skills for office equipment and technology, with familiarity in coordinating with IT departments.
  • Positive, professional demeanor with a proactive approach to problem-solving.
  • Capacity to work both independently and as part of a team, maintaining confidentiality and discretion as required.
  • Availability to assist with after-hours events or activities on occasion.

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