Administrative Assistant
3 days ago
The Finger Lakes Performing Provider System (FLPPS) is a network of clinical and community-based providers working together across the 13-county Finger Lakes region to transform healthcare delivery, advance system transformation, close gaps in care, and support high-risk individuals and populations. FLPPS and our affiliated health home, the Greater Rochester Health Home Network (GRHHN) support providers in integrated healthcare delivery system optimization, care management, network and program management, population health and data analytics, and learning and development. Additionally, FLPPS is a designated New York State Workforce Investment Organization (WIO) working with training and educational institutions, health systems and other providers, to strengthen the healthcare workforce.Position Summary:The Administrative Assistant’s role is to provide a wide range of administrative support and organizational assistance. This position reports to the Development and Communications Manager. This role requires exceptional PowerPoint skills, knowledge of social media platforms, attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with individuals inside and outside of the organization is critical. The Administrative Assistant position is an in-office role.Key Responsibilities:•Greet visitors, answer calls to main phone line and follow up on inquiries as necessary•Manage complex calendars of meetings and appointments•Collate and distribute mail daily, alert employees when mail or packages are delivered•Organize meeting lunches, refreshments, etc. and support administrative needs during meetings •Prepare presentations using PowerPoint software•Assist in developing and maintaining the organization’s content calendar•Assist with development, content creation, and publishing of the FLPPS and GRHHN external digital newsletters, and the FLPPS team digital newsletter•Assist with maintaining, monitoring, and creating content for organization’s social media•Other duties as assignedProvide Back-Up Support to the Executive Administrative Assistant:•Arrange travel, prepare expense reports, reconcile credit card statements •Organize and maintain files for corporate documents•Monitor office supplies’ inventory, order as needed•Oversee office facilities, including maintenance, supplies, and equipment•Act as liaison to building manager; report maintenance issue immediately•Act as point of contact for coordination and scheduling of all activities as requested•Follow up with employees and external entities as needed to complete tasksQualifications:•Minimum of an Associate’s Degree required; Bachelor’s Degree preferred•5 years’ administrative support experience; preferably in a non-profit or healthcare sector•Outstanding written and oral communication skills; content creation experience a plus•Advanced Microsoft Office skills; exceptional PowerPoint skills required•Strong familiarity with Social Media platforms•Experience in Adobe Creative Suite a plus•Detail oriented with excellent organizational and time management skills•Proven ability to handle multiple assignments and deadlines simultaneously Competencies:•Ability to manage time effectively•Adaptable to an ever changing environment•Highly organized and detail oriented•Excellent oral and written communication skills •Ability to maintain a high degree of confidentiality •Consistent demonstration of FLPPS Brand Values: Collaborative, Trusted, Result-Oriented, Strategic and AdaptiveEssential Job Functions:In support of the American with Disabilities Act (ADA), this job description lists those responsibilities and qualifications deemed essential to the position. This job description is a summary of the typical functions of the job, and additional responsibilities may be assigned as necessary.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, veteran status, or any other legally protected status.FLPPS is committed to providing service that is culturally and linguistically appropriate for our diverse partnerships. We work to ensure that our philosophy of cultural and linguistic diversity is embraced in all levels of our organization. Culturally competent services are required from both our employees and our partners. Minimum Salary: 24.00 Maximum Salary: 26.00 Salary Unit: Hourly
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Administrative Assistant
1 week ago
Rochester, United States Thrivent Financial for Lutherans Full timeWe are looking for a determined and energetic Administrative Assistant to join our team as the backbone of our operations. The right candidate for this role will be detail-oriented, operationally focused, and highly motivated. Are you someone who enj Administrative Assistant, Administrative, Assistant, Operations, Customer Experience
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Administrative Assistant
2 weeks ago
Rochester, New York, United States Rochester Presbyterian Home Full timeJob Title: Administrative AssistantAbout the Job:We are seeking a highly organized and detail-oriented Administrative Assistant to support our Creekstone Assisted Living – Memory Care team in Fairport, New York. This role will assist the Administrator in managing daily operations, ensuring workflow, and maintaining a high standard of care for our...
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Administrative Assistant
2 months ago
Rochester, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering an opportunity for an Administrative Assistant to join our team in the financial services industry. Based in Rochester, New York, this role involves an array of administrative duties, including the management of office supplies, coordination of office activities, and providing support to our staff....
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Administrative Assistant
1 month ago
Rochester, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Rochester, New York. This role is situated in the Legal industry and the chosen candidate will be responsible for a variety of administrative tasks to support our Chief Legal Officer, Litigation Director, and Human Resources...
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Administrative Assistants
1 week ago
Rochester, United States New Wave People Full timeM-F -37.5 hours a week Unpaid Lunch Break On site position No Overtime or travel required No Work required on a NYS Holiday Free Parking Provided Job descriptions provided below: 1. Nursing Office: The Administrative Assistant position within the Nursing Department will support nursing leadership to manage inpatient and community nursing staff. Clerical...
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Administrative Assistant
1 month ago
Rochester, United States Excellent Care Services Inc Full timeBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will...
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Administrative Assistant
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Rochester, United States AP Rochester Full timeEXCELLENT opportunity to join a leading commercial real estate firm. This organization is dedicated to delivering top notch service to their clients. They are looking for a motivated and organized Administrative Assistant with previous experience to join their team and provide essential support to their commercial real estate operations. You will assist the...
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Administrative Assistant
8 months ago
Rochester, United States EXCELLENT CARE SERVICE INC Full timeBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include...
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Administrative Assistant
1 week ago
Rochester, United States The DiMarco Group Full timeDescription Primary Purpose: The Administrative Assistant is responsible for providing organizational support to functional departments within the DiMarco Group of Companies. Duties and Responsibilities: * Assist with preparing correspondence and reports as requested. * Maintain filing system and retrieve information from files when needed. Prepares...
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Administrative Assistant
2 weeks ago
Rochester, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a permanent employment opportunity in the Financial Services industry, located in ROCHESTER, New York. We are in search of an Administrative Assistant who is adept at handling a variety of administrative tasks efficiently.Responsibilities:• Handling document scanning and mailing tasks with precision and...
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Administrative Assistant III
1 week ago
Rochester, United States Constellation Brands, Inc. Full timeReporting directly to the Senior Vice President (SVP), Corporate Development and FP&A, the Administrative Assistant provides support to the SVP and other members of the leadership team as needed. The Administrative Assistant serves as the primary poi Administrative Assistant, Administrative, Leadership, Assistant, Microsoft, Business Services, Travel,...
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Administrative Assistant II
5 days ago
Rochester, United States Coordinated Care Services, Inc. Full timeAdministrative Assistant II - Essential Business Services. Rochester, New York [Hybrid at Rochester office]FULL-TIME, Nonexempt: 40 Hours. Coordinated Care Services Inc (CCSI) is currently seeking a talented and motivated Administrative Assistant I Administrative Assistant, Administrative, Assistant, Microsoft, Operations, Support
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Administrative Assistant IV
1 week ago
Rochester, United States The University of Rochester Full timeProvide administrative support for Transfusion Medicine. Responsible for departmental administrative activities including, but not limited to, budget development/assistance, procurement, payroll, scheduling, productivity reporting, and duties requiri Administrative Assistant, Administrative, Assistant, Education, Transfusion
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Administrative Assistant IV
1 week ago
Rochester, United States The University of Rochester Full timeServes as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for co Administrative Assistant, Administrative, Assistant, Education, Support
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Administrative Assistant IV
1 week ago
Rochester, United States The University of Rochester Full timeServes as administrative assistant to a chair of Department of Radiation Oncology. Manage, oversee, direct on behalf of administration multiple aspects of faculty support and oversight Independently review and evaluate documentation required for acad Administrative Assistant, Administrative, Assistant, Faculty, Education, Support, Oncology
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Administrative Assistant IV
1 week ago
Rochester, United States The University of Rochester Full timeThe two units combined manage 10 faculty members, 4 APPS, 5 nurses and 1 headache fellow. The Administrative Assistant will encounter a variety of issues and work on a daily basis. They are required to function with minimal direction and considerable Administrative Assistant, Administrative, Communications, Assistant, Faculty, Administrator
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Administrative Assistant
1 month ago
Rochester, United States NESCO Inc Full timeNesco Resource is looking for an Administrative Assistant for our client located on the westside. If you are able to handle multiple job tasks and prioritize, as well as have job order processing experience apply today!Pay Rate: $21-$23/hrSchedule: M-F 8am-5pmJob Summary:The Administrative Assistant/Job Processing Facilitator provides job/quote number for...
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Administrative Assistant
4 weeks ago
rochester, United States IDOM USA Full timeDo you want to develop your professional career in a company where you can one day become a partner?Our fundamental values are customer satisfaction, our people, and professional development. If this interests you, read on!ABOUT THE JOBWe are looking for an Administrative Assistant to join our Energy team in Rochester, New York.Job Summary:We are seeking an...
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Administrative Assistant
4 weeks ago
Rochester, United States Idom Full timeDo you want to develop your professional career in a company where you can one day become a partner?Our fundamental values are customer satisfaction, our people, and professional development. If this interests you, read on!ABOUT THE JOBWe are looking for an Administrative Assistant to join our Energy team in Rochester, New York.Job Summary:We are seeking an...
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Administrative Assistant
1 week ago
Rochester, United States Thrivent Financial for Lutherans Full timeSummary Emerald Financial Group is a growing independent financial services practice of Thrivent. We take a broad-based approach to help our clients achieve multiple financial goals. With over 100 years of financial industry experience backing our practice, we're primed for continued growth. Our team is committed to delivering exceptional service and...
