Administrative Assistant
1 week ago
Summary
Emerald Financial Group is a growing independent financial services practice of Thrivent. We take a broad-based approach to help our clients achieve multiple financial goals. With over 100 years of financial industry experience backing our practice, we're primed for continued growth. Our team is committed to delivering exceptional service and building lasting relationships with our clients. We have a friendly, genuine, family-like team whose passion shines through our work each and every day.
Position Summary
We are looking for a determined and energetic Administrative Assistant to join our team as the backbone of our operations. The right candidate for this role will be detail-oriented, operationally focused, and highly motivated. Are you someone who enjoys going the extra mile to provide an exceptional customer experience, and find excitement, not stress, in managing client scheduling and administrative tasks then this is the position for you
Position Overview
As the first point of contact for visitors and callers, the Administrative Assistant plays a key role in delivering outstanding customer service and ensuring smooth office operations. This role requires excellent organizational skills, the ability to coordinate calendars, handle scheduling conflicts, and maintain clear communication with all parties. You will be responsible for greeting guests, answering and directing phone calls, managing correspondence, and supporting general office activities in a professional and efficient manner. The administrative assistant is employed by Emerald Financial Group. Compensation ranges between $21-22.50/hr dependent upon experience.
Compensation and benefits
* Competitive pay and performance-based bonuses
* Medical, Dental, and Vision Benefits after 90-day introductory period
* Retirement savings plan with company match
* Paid time off
* Holiday Pay
* Professional development opportunities
* Hours: 8:00am- 5:00pm
* Location(s): Rochester, MN
Job Description
Position Roles/Responsibilities/Accountabilities
* Coordinate and schedule appointments, meetings, and events for internal teams and clients, ensuring that schedules are optimized and conflicts are minimized
* Update the contact management system with client/member contact and preference information (Salesforce)
* Greet clients and visitors when they arrive to our practice
* Answer all incoming calls and disperse them and any messages appropriately
* Maintain office supply inventory and processing mail
* Maintain internal mailing lists, birthday card lists, and monthly calling lists
* Ensure the reception and common areas are kept clean, organized, and presentable at all times
* Completes other miscellaneous tasks as assigned
Position Qualifications
* Previous experience working as a receptionist in a professional services firm desired
* Expert knowledge of Office applications
* Knowledge of CRM systems, phone systems and office equipment
* Ability to maintain integrity of sensitive/confidential information
* Ability to identify issues and find solutions quickly, keeping operations running smoothly while experiencing frequent interruptions
Competencies
* Professional, friendly, and approachable demeanor
* Excellent verbal and written communication skills, and you're comfortable interacting with clients and colleagues
* Meticulous and highly organized, ensuring all tasks are completed with accuracy
* Punctual and reliable, with a strong work ethic
As part of Emerald Financial Group's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.
-
Administrative Assistant
1 week ago
Rochester, United States Thrivent Financial for Lutherans Full timeWe are looking for a determined and energetic Administrative Assistant to join our team as the backbone of our operations. The right candidate for this role will be detail-oriented, operationally focused, and highly motivated. Are you someone who enj Administrative Assistant, Administrative, Assistant, Operations, Customer Experience
-
Administrative Assistant
2 weeks ago
Rochester, New York, United States Rochester Presbyterian Home Full timeJob Title: Administrative AssistantAbout the Job:We are seeking a highly organized and detail-oriented Administrative Assistant to support our Creekstone Assisted Living – Memory Care team in Fairport, New York. This role will assist the Administrator in managing daily operations, ensuring workflow, and maintaining a high standard of care for our...
-
Administrative Assistant
2 months ago
Rochester, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering an opportunity for an Administrative Assistant to join our team in the financial services industry. Based in Rochester, New York, this role involves an array of administrative duties, including the management of office supplies, coordination of office activities, and providing support to our staff....
-
Administrative Assistant
3 days ago
Rochester, United States Finger Lakes Performing Provider System Full timeThe Finger Lakes Performing Provider System (FLPPS) is a network of clinical and community-based providers working together across the 13-county Finger Lakes region to transform healthcare delivery, advance system transformation, close gaps in care, and support high-risk individuals and populations. FLPPS and our affiliated health home, the Greater Rochester...
-
Administrative Assistant
1 month ago
Rochester, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Rochester, New York. This role is situated in the Legal industry and the chosen candidate will be responsible for a variety of administrative tasks to support our Chief Legal Officer, Litigation Director, and Human Resources...
-
Administrative Assistants
1 week ago
Rochester, United States New Wave People Full timeM-F -37.5 hours a week Unpaid Lunch Break On site position No Overtime or travel required No Work required on a NYS Holiday Free Parking Provided Job descriptions provided below: 1. Nursing Office: The Administrative Assistant position within the Nursing Department will support nursing leadership to manage inpatient and community nursing staff. Clerical...
-
Administrative Assistant
1 month ago
Rochester, United States Excellent Care Services Inc Full timeBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will...
-
Administrative Assistant
4 weeks ago
Rochester, United States AP Rochester Full timeEXCELLENT opportunity to join a leading commercial real estate firm. This organization is dedicated to delivering top notch service to their clients. They are looking for a motivated and organized Administrative Assistant with previous experience to join their team and provide essential support to their commercial real estate operations. You will assist the...
-
Administrative Assistant
8 months ago
Rochester, United States EXCELLENT CARE SERVICE INC Full timeBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include...
-
Administrative Assistant
1 week ago
Rochester, United States The DiMarco Group Full timeDescription Primary Purpose: The Administrative Assistant is responsible for providing organizational support to functional departments within the DiMarco Group of Companies. Duties and Responsibilities: * Assist with preparing correspondence and reports as requested. * Maintain filing system and retrieve information from files when needed. Prepares...
-
Administrative Assistant
2 weeks ago
Rochester, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a permanent employment opportunity in the Financial Services industry, located in ROCHESTER, New York. We are in search of an Administrative Assistant who is adept at handling a variety of administrative tasks efficiently.Responsibilities:• Handling document scanning and mailing tasks with precision and...
-
Administrative Assistant III
1 week ago
Rochester, United States Constellation Brands, Inc. Full timeReporting directly to the Senior Vice President (SVP), Corporate Development and FP&A, the Administrative Assistant provides support to the SVP and other members of the leadership team as needed. The Administrative Assistant serves as the primary poi Administrative Assistant, Administrative, Leadership, Assistant, Microsoft, Business Services, Travel,...
-
Administrative Assistant II
5 days ago
Rochester, United States Coordinated Care Services, Inc. Full timeAdministrative Assistant II - Essential Business Services. Rochester, New York [Hybrid at Rochester office]FULL-TIME, Nonexempt: 40 Hours. Coordinated Care Services Inc (CCSI) is currently seeking a talented and motivated Administrative Assistant I Administrative Assistant, Administrative, Assistant, Microsoft, Operations, Support
-
Administrative Assistant IV
1 week ago
Rochester, United States The University of Rochester Full timeProvide administrative support for Transfusion Medicine. Responsible for departmental administrative activities including, but not limited to, budget development/assistance, procurement, payroll, scheduling, productivity reporting, and duties requiri Administrative Assistant, Administrative, Assistant, Education, Transfusion
-
Administrative Assistant IV
1 week ago
Rochester, United States The University of Rochester Full timeServes as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for co Administrative Assistant, Administrative, Assistant, Education, Support
-
Administrative Assistant IV
1 week ago
Rochester, United States The University of Rochester Full timeServes as administrative assistant to a chair of Department of Radiation Oncology. Manage, oversee, direct on behalf of administration multiple aspects of faculty support and oversight Independently review and evaluate documentation required for acad Administrative Assistant, Administrative, Assistant, Faculty, Education, Support, Oncology
-
Administrative Assistant IV
1 week ago
Rochester, United States The University of Rochester Full timeThe two units combined manage 10 faculty members, 4 APPS, 5 nurses and 1 headache fellow. The Administrative Assistant will encounter a variety of issues and work on a daily basis. They are required to function with minimal direction and considerable Administrative Assistant, Administrative, Communications, Assistant, Faculty, Administrator
-
Administrative Assistant
1 month ago
Rochester, United States NESCO Inc Full timeNesco Resource is looking for an Administrative Assistant for our client located on the westside. If you are able to handle multiple job tasks and prioritize, as well as have job order processing experience apply today!Pay Rate: $21-$23/hrSchedule: M-F 8am-5pmJob Summary:The Administrative Assistant/Job Processing Facilitator provides job/quote number for...
-
Administrative Assistant
4 weeks ago
rochester, United States IDOM USA Full timeDo you want to develop your professional career in a company where you can one day become a partner?Our fundamental values are customer satisfaction, our people, and professional development. If this interests you, read on!ABOUT THE JOBWe are looking for an Administrative Assistant to join our Energy team in Rochester, New York.Job Summary:We are seeking an...
-
Administrative Assistant
4 weeks ago
Rochester, United States Idom Full timeDo you want to develop your professional career in a company where you can one day become a partner?Our fundamental values are customer satisfaction, our people, and professional development. If this interests you, read on!ABOUT THE JOBWe are looking for an Administrative Assistant to join our Energy team in Rochester, New York.Job Summary:We are seeking an...