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Administrative Assistant

2 months ago

West Des Moines, United States Des Moines University Full time

Administrative Assistant

Job no: 492740

Work type: FT

Location: West Des Moines

Categories: Staff

At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences. DMU is seeking an Administrative Assistant who will provide administrative support to the COM Associate Dean of Academic Assessment, Quality and Improvement. Duties include but are not limited to: schedule/calendar management, meeting coordination, record keeping, database management, travel arrangement, assistance with collecting data and putting together reports and compliance tracking. This position also supports coordination of COM development events and document management related to COM professional development events. In addition to the support role, this position tracks and creates reports that are essential for assessment and accreditation. It requires a high level of organizational skills with the ability to coordinate and lead projects as well as data analysis with advanced skills in Excel, database construction and creating forms in Adobe, Google and Word. Some experience with PowerBI and Tableu is preferred.

What you’ll do:

  • Provide executive level administrative support to the COM Associate Dean of Academic Assessment, Quality and Improvement.

  • Assist in managing the Associate Dean's calendar.

  • Coordinate and staff meetings that fall under the Associate Dean's area of responsibility. Assemble, distribute and file meeting minutes. Schedule and participate in other meetings, conferences and related activities as assigned.

  • Establish uniform office procedures and style practices for working with databases, files and correspondence. Work to revise procedures or devise new materials to improve efficiency of workflow.

  • Assist in preparing and maintaining specialized and complex records, statistics, reports and databases.

What we’re looking for:

  • Associate degree or equivalent combination of education and experience. Bachelor’s degree preferred.

  • Three years upper level administrative support required.

  • Advanced proficiency in Microsoft Excel and database construction is required.

*To see the full job description go to Position Description at the bottom of this posting.

Total Rewards:

Our employees are what make DMU special, so we treat them well Our Total Rewards reflect this commitment. Qualified faculty and staff enjoy 90% employer-paid medical, 10% retirement match, flexible work arrangements, community service time, tuition assistance, professional development funding, and access to wellness facilities with programs that promote a well-balanced lifestyle. Visit www.dmu.edu/employment to learn more about our benefits.

About:

Founded in 1898, Des Moines University is a premier medical and health sciences institution comprising three colleges– College of Osteopathic Medicine, College of Podiatric Medicine and Surgery, and College of Health Sciences – offering ten graduate degree programs.

In 2023 Des Moines University (DMU) relocated to a new 88-acre campus in West Des Moines, Iowa. This state-of-the-art campus includes technology-rich, flexible education spaces that support innovative teaching methods and connect faculty and students across all of our programs. Our new research facilities include a vibrant and spacious open laboratory, designed to foster collaboration and innovation.

Required Documents:

Resume, cover letter, and contact information for three professional references required at time of online submission. Apply atwww.dmu.edu/employment.

Department: College of Osteopathic Medicine

Status: Non-exempt

Work Schedule: Monday thru Friday 8:00 a.m. – 4:30 p.m. (Hybrid)

Pay rate: $25.65

Position Description

Advertised: 11 Nov 2024 Central Standard Time

Applications close: 15 Nov 2024 Central Standard Time