Administrative Assistant 2

2 weeks ago

Des Moines, United States State of Iowa Full time

 Are you an experienced administrative professional seeking a career that combines professional achievement with a sense of purpose? The Iowa Department of Inspections, Appeals, and Licensing (DIAL) is seeking a highly motivated, skilled, solution-oriented, and enthusiastic professional to join our regulatory department and serve as an Administrative Assistant 2 within our Building and Construction Division If you are passionate about making a positive impact, eager to contribute to a safer and healthier Iowa, and value work-life balance, this opportunity is for you

 

Who We Are

At DIAL, our mission is to Achieve Compliance Through Education, Regulation, and Due Process for a Safe and Healthy Iowa. We strive to be an effective, efficient, and approachable regulatory agency. DIAL comprises eight core operational divisions, including Administrative Hearings, Health & Safety, Licensing, and more. We're not just a regulatory agency, we're a team dedicated to protecting the health, safety, and overall well-being of Iowans.

 

Position Overview

As an Administrative Assistant 2 in the Building and Construction Division, you will work under the supervision of the Bureau Chief at our central office near Valley Junction in Des Moines, Iowa. You will work with our Elevator, Boiler, and Amusement Ride team to develop, implement, and maintain our inspection and licensing programs.

 

What We're Seeking

* We're looking for a motivated and organized professional who is passionate about delivering high-quality customer service. Successful candidates will possess the following skills and abilities:
* Working proficiency with Microsoft Office products, Adobe Photoshop, Adobe Illustrator, and editing software.
* Possesses a high level of organization skills.
* Experience with developing and providing training material for staff.
* Displays high standards of professional conduct.
* Detail-oriented and is highly responsive to colleagues and stakeholders.
* Vision to move programs and processes to a new efficient licensing platform.

 

Responsibilities

You will be an integral member of our team, providing administrative program assistance to the department in support of the agency's operations by:

* Provide customer assistance for permits, certifications, licensees and public.
* Support the department strategic communications plan.
* Develop outreach and communications social media strategies and content.
* Communication with professional boards.
* Writing, designing, and editing program manuals, public information, websites, and reports, etc.
* Utilize metrics in the preparation of strategic recommendations.
* Conduct inspections of newly constructed or reconstructed pools and spas.

 

What We Offer

* Joining DIAL means contributing to a safer and healthier Iowa, and in return, you will enjoy:
* Robust benefits, including excellent health, dental, life and vision insurance.
* Teleworking options after the first six months.
* Generous paid time off, including vacation, paid holidays, and sick leave accrual.
* Opportunities for professional development.
* Flexible Spending Accounts for medical and dependent care.
* Iowa Public Employee Retirement System (IPERS) Retirement Package.
* Optional 401A plan with employer contribution.
* Retirement Investors Club (Employer Sponsored Retirement Plan).
* Employee Assistance Program for support when you need it most.
* Access to an on-site employee fitness center.
* Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more).

 

For additional information on benefits click here.

 

Excited to pursue the next step in your career? Apply today and be part of a team making a difference in Iowa Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

* Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).
* A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
* Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.

For additional information, please click on this link to view the job description.

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