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Office Specialist 2, Behavioral Health Services Unit

4 months ago

Portland, United States State of Oregon Full time
Initial Posting Date:
06/03/2024

Application Deadline:
06/13/2024

Agency:
Department of Corrections

Salary Range:
$3,817 - $5,020

Position Type:
Employee

Position Title:
Office Specialist 2, Behavioral Health Services Unit (Portland)

Job Description:
Office Specialist 2, Behavioral Health Services Unit (Portland)
Columbia River Correctional Institution - Portland, Oregon

Oregon Department of Corrections

Are you looking to join a team of passionate professionals? Apply today and begin your career as an Office Specialist. We currently have one opening at Columbia River Correctional Institution (CRCI) in Portland for an Office Specialist 2. This list could be used to fill future vacancies.

The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC's mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Duties

As an Office Specialist 2 in our Behavioral Health Services (BHS) Unit, you will be providing clerical and administrative support to the BHS Manager, along with the Behavioral Health Specialist 1 and 2's, contractors, prescribers, and volunteers in the institution and those working remotely. Duties would include general office, record processing and scanning, scheduling, and data entry to support operation to the program.

The BHS Unit provides treatment to those who are mentally ill, cognitively impaired, and/or developmentally disabled, or addiction impacted.

Minimum Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

An associate degree in any field.

OR

An equivalent combination of education and experience.

Requested Skills
  • Strong customer service
  • Maintains a productive working relationship with all employees
  • Provides good communication in person, phone, and in writing
  • Maintains good organization in their work duties
  • Ability to diffuse potential hostile situations
  • Ability to work with adults in custody
  • Ability to work with angry, hostile and frustrated individuals
  • Data entry experience or training
  • Preparing a variety of reports, memos, different types of correspondence (proofreads documents for general clarity, punctuation, grammar, spelling, capitalization and typographical errors)
  • Familiarity with HIPAA and confidentiality guidelines
Preferred Skills
  • Experience with AS400
  • Experience working in a law enforcement or correctional environment
How to Apply
  • Applicants must update their Work History in Workday.
Applicants must update their Job History. Applications submitted without updating Job History nor submitting a resume on Workday may not be considered.

Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to an interview.

In the Work Experience section of your online application clearly describe your experience as it relates to the minimum and special qualifications, requested skills, and/or desired attributes. Be sure to demonstrate you have obtained any skills requested or required through education, work experience, or by showing you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position.

Failure to provide this information may result in eliminating your application from further consideration. A resume will not substitute for completing the work experience section of your application.

Working Conditions

This position is located inside Columbia River Correctional Institution and works in close contact with adults in custody in the institution setting and may be exposed to hostile situations or incidents. You may be standing and walking for long periods of time. You will need to push or move a cart with several medical charts with or without reasonable accommodations. May have exposure to chemicals, communicable diseases, radiation, and other hazards inherent within a health care and correctional setting. This position is Monday-Friday working hours can range from 6:30am to 4pm.

Requirements for Employment

You must be able to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.

The Selection Process - We expect to
  • Initial review of minimum qualifications, knowledge, and skills.
  • Consideration of top candidates - Recruitment will review and refer the top candidates to the hiring manager.
  • There will be interviews and/or testing to determine the best candidates for a position.
  • Background check and reference checks - All finalists must pass a thorough a criminal record check and reference check.
Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability, and term life insurance - all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation, and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Additional Information:

IMPORTANT: Please monitor your Workday and email accounts. You may be asked to submit additional information after initial application.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information, and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights (eeoc.gov)

ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit: United States Department of Justice.

Veterans' Preference

Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied.

Questions

If you have questions about the position, please contact the recruiter, Kelli Ketchum and reference number: Req-158135.

The fine print:
  • Warning The system will timeout after 15 minutes of inactivity. You must submit your application after you begin the process - you cannot save your progress and come back to it later.
  • Workday performs weekly maintenance Friday evenings, and the system may be down for several hours. Please plan accordingly.
  • This applicant list may be used to fill future vacancies.
  • We may also use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials.
  • Do not attach extra documents. We will only review documents requested in the posting.
  • ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
  • This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
  • Application information may be used throughout the entire selection process. This process is subject to change without notice. The pay and benefits on all announcements may change without notice.